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Home › Privacy Policy / Cookie Policy

Last Updated: September 15, 2021

McVeigh Global Meetings and Events. (“McVeigh Global”, “McVeigh” “MGME”, “we”,
“our”, or “us”) respects your privacy and is committed to complying with this
Privacy Policy Statement (“Privacy Policy”), which describes how MGME, as a
global meeting and event management company, collects, stores and uses the
personal data you provide to us.

This Privacy Policy describes what personal data we collect about you, how we
collect it, how we use it, with whom we may share it and what choices you have
regarding our use of your personal data. We also describe the measures we take
to protect the security of your personal data and how to contact us.

This policy will encapsulate the below information and is intended to follow the
GDPR compliance standards.

What Information We Collect

We collect information about you in connection with your registration, use,
purchase or inquiries about our services. (See heading “Personal Data MGME
Collects”)

How We Use Your Information

We use your information to provide our services, process payments, operate our
websites, market products and services, create business insights and comply with
law. (See heading “How MGME Collects and Uses Personal Data”)

How We Share Your Information

We have a contract with your employer or meeting/travel sponsor, who is a
corporate client of MGME, and we share your information with them, as well as
travel suppliers and vendors to book travel arrangements and provide our
services. We do not sell or share information with third parties so that they
can independently market their own products or services directly to you. (See
heading “Who Does MGME Disclose Personal Data to and Why”)

International Transfers

We transfer your information outside of your home country, only when required,
as permitted by law. Regardless of where your personal data is transferred, your
personal data is protected in accordance with our Data Protection and Privacy
Principles. (See heading “Does MGME Disclose Personal Data Across Borders”)

Your Rights

You have the right to be informed of whether we are processing your information
and to access, correct, delete or object, upon request and free of charge, to
our use of your information, to the extent required by law. (See heading “What
Are My Rights With Respect to My Personal Data”)

Charges

We will tell you about material changes to this privacy statement by posting it
on our website before it goes into effect and, where appropriate, communicating
directly to you about the change. (See heading “How Are Changes to this Privacy
Policy Handled”)

Questions

If you have questions about this privacy statement, please use our contact us
page at www.mcveigh.com/contact-us

This Privacy Policy applies to MGME’s global meeting planning, production,
creative/design, sourcing, incentives, conferences, events, destination
management, travel management and leisure services provided to you, including
via MGME websites and applications that display or link to this Privacy Policy
(hereinafter collectively, the “Services”). Once you leave such websites and
applications for others, the privacy policies of the other websites or
applications shall apply. We encourage you to read this Privacy Policy
thoroughly and in its entirety as it relates to your rights regarding the
processing of your personally identifiable information (“PII”) or personal data.
As a user of our Services, you understand and agree that we collect, use and
disclose your personal data in accordance with this Privacy Policy. Our privacy
practices vary as required amongst countries in which we operate to reflect
local legal requirements. MGME materially complies with applicable laws in the
jurisdictions in which it operates, including the Regulation (EU) 2016/679
General Data Protection Regulation (GDPR) by May 25, 2018 in its handling of
personal data of persons in the European Economic Area. It is in our legitimate
business interests to provide you with the Services which use the personal data
provided to us for the purposes described herein. Your agreement to the terms of
this Privacy Policy is not intended to and does not constitute a “consent” to
such terms for purposes of the GDPR.

HOW TO CONTACT MGME VIA THEIR DATA PROTECTION REPRESENTATIVE

If you wish to contact us to exercise your data rights or ask about our data
processing, you may do so using the following methods:

MGME
225 W 34th Street
9th Floor
New York, NY 10122
privacy@mcveigh.com

If you’re based in the EU/EEA or UK and wish to contact us via our GDPR
Representative, DataRep, you may do so at:

* Email: datarequest@datarep.com
* Website: www.datarep.com/datarequest
* DataRep, 3rd and 4th floor, Altmarkt 10 B/D, Dresden, 01067, Germany
* DataRep, 107-111 Fleet Street, London, EC4A 2AB, United Kingdom
* Other DataRep contact location addresses

Inquiries in the EU/EEA or UK must be addressed to DataRep or they may not be
pocessed.

PERSONAL DATA MGME COLLECTS

In the course of providing its Services, MGME collects, uses and discloses PII /
personal data. PII / Personal data is any information that can be used to
identify you or that we can link to you. You, as traveler, meeting attendee or
user of the Services, may be asked to provide certain personal data when you use
our Services, including, without limitation:

* Names and contact information (work/office/home/mobile phone, fax,
email/physical/mailing address);
* Traveler/attendee arranger and emergency contact names and information;
* Traveler/attendee preferences and trip/meeting details (e.g. routings, class
of service, seat preferences, frequent flyer data, meal preferences,
hotel/rail/car and other ground transportation membership data and
preferences, special accommodation requests, other personal data supplied by
you via your profiles, surveys, or other requests);
* Travel documentation (e.g. passport/visa/driver’s license number, TSA number,
citizenship, date of birth, gender identity/sexual orientation, or the like);
* Payment data (corporate or personal credit cards) and Bank information; and
* Logins, User IDs, Employee Identifications, Passwords, Internet Protocol (IP)
addresses and browsing history/information.

If you submit any personal data relating to other people in connection with the
Services (e.g. if you complete a reservation for another individual), you
represent that you have the authority to do so and we will collect, use, and
disclose such personal data in accordance with this Privacy Policy.

HOW MGME COLLECTS AND USES PERSONAL DATA

MGME collects personal data:

* From you, directly, when you access various parts of our Services, including
when you communicate with us via email or other channels;
* From other sources, for instance, the company of which you are an employee,
customer or are otherwise traveling or attending a meeting on behalf of
(“Company”), including such Company’s third parties who may send us your
personal data on your behalf or on your Company’s behalf;
* From the network of websites and applications accessible through or utilized
by our Services and our company, including third party suppliers (e.g.
airlines, hotels, payment card providers) and our MGME-related companies,
affiliates, subsidiaries, joint ventures, partners, subcontractors and
agents. This includes personal data we collect automatically through our
websites and applications, for instance by using cookies and similar
technologies.
* Webcasts, online “Meetings” and Similar Services: Users may be able to access
or participate in Webcasts, online “meetings” or similar services through our
registration websites. In some cases, users may be able to register for such
webcasts and services directly with our provider, and any such Personally
Identifiable Information collected by our technology provider in connection
with such registration and such user’s participation in the services
thereafter may be shared with MGME, and will also be subject to their privacy
policy. In other cases, some users may be able to access webcasts, online
“meetings” or similar services hosted by registering with MGME, and in such
situations, any Personally Identifiable Information that may be disclosed
during participation in such services would be collected by the web-casting
company on MGME’s behalf, but would be treated in accordance with this
Privacy Policy.

MGME collects and uses your personal data for specified, explicit and legitimate
purposes, as described in this Privacy Policy. MGME does not process your
personal data further in a manner that is incompatible with those purposes.

MGME collects and uses personal data to:

* Provide our Services and fulfill our obligations to your Company and
travelers/attendees (e.g. complete and administer travel/meeting
reservations, assist in managing the travel/meeting, provide reporting,
provide notices about your account and the Services, inform you of updates to
our websites and applications and other changes to our products or Services);
* Communicate with you, for instance by email, direct mail, social media and
phone or via MGME’s websites or applications and to provide you with customer
service.
* Understand how our websites and applications are used and provide a
customized experience as you use our Services, such as by providing
interactive or personalized elements on our Services and providing you with
content based on your interests (see our “Cookie Policy” for more
information);
* Fulfill a request made by you or your Company (e.g. reporting, questions, or
other requests about your personal data);
* Send you newsletters, marketing emails and other information or materials
that may interest you, as well as showing personalized advertisements. Where
required, we will obtain your consent before sending such marketing messages
or showing personalized advertisements;
* Generate anonymized or aggregated profiles and use such data for reporting
and analytic purposes.
* Carry out our obligations and enforce your, our, or other’s rights as we
believe reasonably necessary (e.g. billing and collection, fraud prevention,
comply with legal obligations, and respond to legal proceedings or requests
from legal authorities and law enforcement or other third parties).

WHO DOES MGME DISCLOSE PERSONAL DATA TO AND WHY?

Personal data collected is shared with or disclosed to:

* MGME and its related companies, affiliates, subsidiaries, joint ventures,
partners, subcontractors and agents as necessary to fulfill and support the
Services, including but not limited to emergency bookings and assistance,
ticket issuance, responding to requests and assessing or offering promotions;
* Companies MGME uses to support its business who provide ancillary services
(e.g. fulfillment, surveys, storage, statistical analysis, technology,
development, credit checks (as applicable));
* Your Company for reporting, auditing, tracking and other purposes as
necessary with your Company, including those of its personnel they request we
send or make personal data available to;
* Third-party service providers you or your Company request we send personal
data to (e.g. providers who secure compensation for delayed, canceled, or
overbooked flights on behalf of travelers; safety and tracking information
providers; companies providing weather information, travel alerts, and
destination content through solutions and tools; entities who collect travel
information on behalf of airline carriers for the purpose of such entities
forwarding it on to certain airlines for tracking of negotiated fares between
airlines and your Company; successor organizations and other travel
management companies);
* Third-party service providers to complete travel and attendee arrangements
and reservations and fulfill the Services (e.g. Global Distribution Systems
(GDS); airlines, trains, rental car and other ground transportation
companies, hotels, cruise lines, destination management companies, and other
related travel suppliers for booking/ticketing purposes; industry reporting
authorities; equipment and technology vendors, including, without limitation,
online booking tool providers, meeting registration software providers
(including onsite and mobile event management solution providers), and audio
visual companies; visa and passport providers; credit card companies and
payment collection and processing companies);
* Other third-parties as we believe is reasonably necessary in accordance with
applicable laws, including laws outside your country of residence to: (i)
satisfy laws, regulations, or governmental or legal requests and processes;
(ii) identify, contact, or bring legal action against someone who may be
violating our terms of use or policies or otherwise enforce our terms and
policies; (iii) operate the 7 Services properly; or (iv) protect MGME and
those it serves, including pursuing available remedies or to limit damages
that may be sustained (e.g. exchanging information with other companies and
organizations for the purposes of fraud protection and risk reduction).

Data consolidation companies may also be used by MGME or your Company for the
purpose of creating reports and related statistics for benchmarking or other
related purposes, including, without limitation, utilizing cumulative
statistical data, which may incorporate data acquired from your Company for
ordinary business purposes customary in our industry and the Services we
provide, but without identifying, directly or indirectly, you or your Company.
MGME may be acquired, merge with another business, sell, or liquidate its
assets, acquire, or buy other businesses or assets. In such transactions,
personal data is generally one of the transferred business assets. In the event
of an acquisition, sale, liquidation, or merger, your personal data and
non-personal identifying information may be automatically assigned by us in our
sole discretion to a third party.

DOES MGME DISCLOSE PERSONAL DATA ACROSS BORDERS?

When sharing with or disclosing personal data to other parties, including to
MGME’s related companies, affiliates, subsidiaries, joint ventures, partners,
subcontractors, and agents who provide Services and maintain facilities, your
personal data may be transferred to countries with data protection laws
providing a lower standard of protection for your personal data than your
country.

We will transfer your personal data in compliance with applicable data
protection laws, including having adequate mechanisms in place to protect your
personal data when it is transferred internationally (e.g. Model Clauses, data
protection agreements). If you have questions or wish to obtain more information
about the international transfer of your personal data or the implemented
safeguards, please contact us as provided in this Privacy Policy.

HOW MGME STORES AND PROTECTS PERSONAL DATA

Typically, MGME stores personal data on its servers managed internally and with
third-party storage providers.

MGME uses appropriate technical and organizational security measures to protect
the personal data MGME holds on its network and systems from unauthorized
access, disclosure, destruction and alteration. We conduct periodic reviews of
our data collection, storage, processing and security measures to verify we are
only collecting, storing and processing personal data that is required for our
Services and to fulfill our contractual obligations. While we make every effort
to protect the integrity and security of our network and systems, we cannot
guarantee, ensure, or warrant that our security measures will prevent illegal or
unauthorized activity related to your personal data. When using our Services,
you should be aware that no data transmission over the Internet can be
guaranteed as totally secure. Although we strive to protect your personal data,
we do not warrant the security of any data and information that you transmit to
us over the Internet and you do so at your own risk.

In order to protect your personal data, we kindly ask you to not send us credit
card information or other similar personal data to us via email. We also
encourage you to keep your password confidential and not disclose it to any
other person. If you are sharing a computer with anyone, you should log out
before leaving a site or service to protect access to your password and personal
data from subsequent users. Please alert us immediately if you believe your
password or any of your personal data has been misused. Please note, we will
never ask you to disclose your password or credit card information in an
unsolicited phone call or email.

HOW LONG DOES MGME KEEP MY PERSONAL DATA?

MGME retains personal data for the period necessary to fulfill the purposes
outlined in this Privacy Policy, unless a longer retention period is required or
permitted by applicable law. When determining how long to retain personal data,
we take into account the necessity of the personal data for the provision of our
Services, applicable laws and regulations, including data protection laws and
our legal obligations. We may retain records to investigate or defend against
potential legal claims. When retention of the personal data is no longer
necessary, the data will be deleted or aggregated for analytic purposes.

APPLICATIONS

MGME makes available its online applications (mobile- and web-based) for
download from various application marketplaces. MGME collects usage information
for us to improve the application and to deliver an enhanced and more
personalized experience. MGME may follow information on your use of our
applications (e.g. anonymized statistics on the daily number of visitors, the
daily requests for specific usage elements, the countries from which
applications and Services are accessed). We use these statistics exclusively for
measuring activities and for improvement or adaptation of Services for your
benefit. We may also use Google Analytics or other analytics tools and methods
to develop anonymized user statistics. MGME uses such statistics for the
analysis of activities, the improvement of Services and for communicating
findings and product improvements to your Company and other MGME clients and
prospective clients. Such statistics do not contain personal data and cannot be
used for the collection of personal data. In accordance with the applications’
terms of use, certain information about you (which may include your email
address, itinerary data, and other information you provide voluntarily) may be
shared with third parties as stated in this Privacy Policy.

LINKS TO THIRD-PARTY WEBSITES AND SERVICES

Our Services may contain links to third-party websites. Some of these websites
may allow you to purchase products and services, register to receive materials,
or receive new product and service updates. In many cases, you may be asked to
provide contact information such as your name, address, email address, phone
number, and credit/debit card information. If you use these third-party websites
and/or provide your personal data and information, the privacy policy and terms
of service on those websites are applicable. We encourage you to carefully read
such policies on thirdparty websites before submitting your personal data. MGME
is not responsible for and expressly disclaims any and all liability related to
the actions of such third-party websites, their privacy policies, or the terms
and content of such websites.

HOW MGME HANDLES “DO NOT TRACK” REQUESTS

We do not currently commit to responding to browsers “do not track” signals with
respect to MGME websites and applications. We process your personal data through
our websites and applications in accordance with this Privacy Policy,
irrespective of your tracking settings.

HOW MGME USES “COOKIES” AND OTHER SIMILAR TECHNOLOGIES

We may automatically collect information using “cookies”. You may choose to
refuse cookies in your browser (please refer to the “Cookie Policy” section
below), however, that may limit your ability to receive some or all of our
Services, and/or some features may not be available to you or may not function
properly as a result. Additional information on “Cookies” and how MGME uses them
can be found at www.mcveigh.com.

DOES MGME COLLECT PERSONAL DATA OF CHILDREN?

MGME does not knowingly collect personal data from children. Individuals under
18 years of age should not use our Services to submit any personal data about
themselves.

WHAT ARE MY RIGHTS WITH RESPECT TO MY PERSONAL DATA?

You may choose what personal data (if any) you wish to provide to us. However,
if you choose not to provide certain details, your experience with some or all
of our Services may be affected.

To the extent required by applicable law, you have the right to access your
personal data and confirm the processing of your personal data. Also, where
applicable, you have the right to rectify inaccuracies or errors, erase,
restrict the processing, object to processing and withdraw consent to processing
of your personal data, and where applicable, the right to data portability of
your personal data. MGME will handle such requests in the time specified by
applicable law and where permitted by applicable law, may charge a reasonable
administrative fee to cover the costs of responding to any such request.

In some jurisdictions, in addition to you agreeing to this Privacy Policy, data
privacy or protection laws may require us to obtain a separate express consent
for processing of your personal data. Your consent may also be implied in some
circumstances, as permitted by applicable law, such as when communications are
required to fulfill your requests.

HOW CAN I EXERCISE MY RIGHTS OR MAKE COMPLAINTS?

If you have any questions about this Privacy Policy or wish to exercise any of
your rights as described in this Privacy Policy, please contact us as follows.

For data subjects within the EMEA region, please contact us as follows:

McVeigh Global Meetings & Events, Ltd.
Attn: Legal & Privacy Department
Address: 225 W 34th Street, 9th Floor
City/State/Zip: New York, NY 10122
Email us.

For data subjects within the Americas or APAC regions, please contact us as
follows:

McVeigh Global Meetings & Events, Ltd.
Attn: Legal & Privacy Department
Address: 225 W 34th Street, 9th Floor
City/State/Zip: New York, NY 10122
Email us

MGME will respond to your requests to the email address or phone number that you
have registered with us or we otherwise have on file for you or any other
suitable method. Depending on your request, we may review the request with you
and/or your Company to assist in resolving and responding to the request.

We are committed to working with you to obtain a fair resolution of any
complaint or concern you may have about our use of your personal data. If,
however, you believe that we have not been able to assist with your complaint or
concern, you may have the right to make a complaint to the data protection
authority in your country (if one exists in your country).

HOW ARE CHANGES TO THIS PRIVACY POLICY HANDLED?

MGME reserves the right to revise, amend, or modify this Privacy Policy at any
time and in any manner. When we post changes to this Privacy Policy, we will
update the “last updated” date at the top of this Privacy Policy and we
encourage you to regularly check this Privacy Policy for changes.

COOKIE POLICY

Last Updated: September 25, 2019

These guidelines on the use of web technologies (“cookie policy”) explain how
McVeigh Global Meetings and Events (“MGME”) operates this website and which data
protection regulations apply.

WHAT IS A COOKIE?

A cookie is a small data file sent by our website onto your computer, tablet,
Smartphone or similar device each time you use the device to visit our website.
Cookies mean that the next time you visit the website our system recognizes your
device. A cookie itself contains no personal data and does not collect any
personal data. Cookies can store user settings and other information.

You can adjust the settings of your browser to either reject all cookies or to
alert you when a cookie is sent. However, some functions or services on the site
may not be available or may not run properly without cookies.

HOW LONG ARE COOKIES STORED?

Cookies are stored either on your hard disk (permanent cookie) or in your
computer RAM (session cookie).

Session Cookies

Session cookies are generated by our website when you start your visit and
contain a randomly generated individual ID number allocated to your computer.
These cookies become invalid and are deleted as soon as you close your browser.

Permanent Cookies

Wherever possible, we use permanent cookies whose validity does not
automatically extinguish when you close the browser. These cookies are stored in
your device and remain in place for as long as they are valid or are deleted.
Each time you visit our website, the website then identifies any cookies stored
on your device.

WHO EXACTLY STORES COOKIES ON YOUR DEVICE?

Any cookies sent by MGME, as the site operator, and stored on your device are
designated “first-party cookies”. Some cookies may be placed by other parties;
these are then designated “third party cookies”. First party cookies are those
cookies which are associated with the host name. Third party cookies are cookies
from other domains. If for example you visit our website www.example1.com and we
also display contents from www.example2.com, the cookies from example1.com are
first party cookies and cookies uploaded by example2.com are third party
cookies.

COOKIES ON THIS WEBSITE

The MGME site uses cookies for various purposes relating to functionalities and
web analysis.

TECHNOLOGIES IMPLEMENTED

Session IDs

Our website generates session ID cookies. These are necessary to run some of the
interactive elements on our website. These cookies contain a randomly generated
number
which is allocated to your device and is used to distinguish you from other
visitors to our site. Session cookies are also used to personalize/optimize the
functionalities offered by our website.

Content Management and Navigation

The content management tool generates first party cookies. These are session
cookies which we use to record settings of the website language and other
functionalities.

Third Party Cookies

These cookies are generated by external providers (not by MGME). These cookies
belong to third party provider domains and can therefore only be displayed and
administered by the respective third party. Such third party providers include
for example Twitter, AddThis, Google Maps and YouTube, whose cookie policy may
be inspected at the appropriate sites.

Flash cookies (Flash Local Shared Objects)

“Local shared objects” are data elements stored by sites on your device which
use Adobe Flash. MGME for example may use the YouTube Flash player to provide
video content. The embedded YouTube player generates and updates a flash cookie
(LSO). We have no direct control over the use of the data stored in this object
by YouTube. For more information please refer to YouTube’s data protection
guidelines. Handling is regulated directly by the provider. You can access the
storage settings for domain flash player from here.

ANALYTICS

Google Analytics

This website uses Google Analytics, a web analysis service provided by Google
Inc. (“Google”). Google Analytics uses text files, “cookies”, which are stored
on your device and which enable analysis of the web pages you have used. The
information generated by the cookie about your use of our site is generally
transferred to a Google server located in the USA where the data is stored. In
the event of the activation of IP anonymization on this site your IP address
will be transferred to the USA location and if you are located within the
European member states or in other contractual states of the European Economic
Area Treaty be previously abbreviated. Only in exceptional cases will the full
IP address be transferred to a Google server located in the USA, where it will
then be abbreviated. Working in accordance with a contract with the operator of
this website, Google will use that information to evaluate your use of the
website to generate a report about site activities and other usage of the site
and other services associated with internet usage for delivery to the website
operator. The IP address transferred by the user in connection with Google
Analytics will not be added/aggregated with other data by Google.

You can prevent the storage of cookies by making appropriate adjustments to the
settings of your browser; we would, however, point out that if you make such
changes, you will not have full access to all functions of this site. You can
prevent collection of data by Google Analytics by clicking on the following
link. This sets an optout cookie which will prevent future collection of your
data when visiting this site: deactivate Google Analytics.

For more general information about Google Analytics and data protection please
visit https://support.google.com/analytics/topic/2919631. We would point out
that on this site, Google Analytics has been extended with the function code
“gat_anonymizeIp();” to guarantee anonymized collection of IP addresses (a
process known as IP masking).

Email Marketing

This website uses marketing automation technology to collect data on visitor
behavior. The data is collected for use in marketing and optimization. Some
visitor data is saved using an anonymous user ID and can be used to aggregate a
usage profile. Cookies may be used for this purpose. Cookies are small text
files that are stored in the visitor’s local browser cache. It is possible to
use these cookies to recognize a visitor’s browser.

The data collected by the marketing automation technology will not be used to
determine the personal identity of a website visitor and will not be compiled
with personal data relating to the person referred to by the IP address, unless
the visitor opts in by completing a form, provided by the marketing automation
technology, or clicking a link in an email, thereby agreeing. Once the visitor
opts in by providing their name, email address or other information, the IP
address and the history associated with it is matched with the new information
to create their profile. This information is used only by us to provide specific
marketing information to the visitor. We do not share this information with
anyone but the marketing automation tool, where the information is stored. The
collection and storage of data may be revoked at any time with respect to future
services by blocking the marketing automation tool´s cookies in your browser
settings.

COOKIE MANAGEMENT ON YOUR DEVICE

You can decide yourself if you wish to allow storage of cookies on your device.
If you wish to prevent the use of cookies now or in the future, you can adjust
the settings on your browser at any time. Please bear in mind that not allowing
cookies may mean you cannot use all areas of our website.

More information about how you can manage and/or delete cookies is available
under
https://www.allaboutcookies.org/manage-cookies/clear-cookies-installed.html

CHANGES AND CUSTOMER REQUESTS

MGME is continuously checking its websites for currently used cookies and will
announce changes on each affected website. If you have questions about cookies
and their use by MGME please contact us by email. Please provide us with your
contact information, the name of the relevant MGME website or Services and a
detailed description of your request.

COOKIES AND CATEGORIES

MGME uses a number of different cookies which can be allocated to the following
categories: “functional”, “statistics” and “advertising”.

Functional Cookies

Functional cookies store your settings and are necessary for best functioning of
services and third-party services integrated on this site. By blocking or
deleting cookies, parts of the site or third-party provider services will not be
available.

Statistic Cookies

Statistic cookies are used to gain a better understanding of user behavior and
to improve user experience when using MGME content. Blocking and deleting such
cookies will mean your data can no longer be used to improve your website
experience.

Advertising Cookies

Advertising cookies are placed in order to optimize ad pages seen when you visit
our website.

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