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AUTOMATIC DELETION OF INACTIVE MICROSOFT DATAVERSE FOR TEAMS ENVIRONMENTS

 * Article
 * 2023-05-30
 * 7 contributors

Feedback



IN THIS ARTICLE

    
 1. Timeline for inactive Dataverse for Teams environments
    
 2. Trigger activity, re-enable, and recover a Dataverse for Teams environment
    

Power Platform provides a cleanup mechanism that automatically removes Dataverse
for Teams environments from your tenant that are left inactive. An environment
will first be disabled after 90 days of inactivity. If no action is taken by
administrators and the environment is left disabled for 30 days, it will then be
deleted. Administrators have 7 days to recover deleted environments.

A disabled or deleted environment will not affect any any other Microsoft Teams
assets (Teams, channels, SharePoint sites, Teams-connected sites, and so on) and
applies only to Dataverse integrations. This cleanup process is automatic. If
you no longer need an inactive Dataverse for Teams environment, you don't need
to do anything.

Disabling a Dataverse for Teams environment prevents any meaningful use of the
environment and its resources. Apps can't be launched, flows are suspended,
chatbots can't be interacted with, and so on.

For information on automatic cleanup of production and sandbox environments, see
Automatic environment cleanup.


TIMELINE FOR INACTIVE DATAVERSE FOR TEAMS ENVIRONMENTS

The following table describes the schedule of notifications and actions for
Dataverse for Teams environments that are considered inactive.

Expand table

State of Dataverse for Teams Power Platform action 83 days after no user
activity Send a warning that the environment will be disabled. Update the
environment state on the Environments list page1 and the Environment page2. 87
days after no user activity Send a warning that the environment will be
disabled. Update the inactive environment state on the Environments list page1
and the Environment page2. 90 days after no user activity Disable the
environment. Send a notice that the environment has been disabled. Update the
disabled environment state on the Environments list page1 and the Environment
page3. 113 days after no user activity Send a warning that the environment will
be deleted. Update the disabled environment state on the Environments list page1
and the Environment page3. 117 days after no user activity Send a warning that
the environment will be deleted. Update the disabled environment state on the
Environments list page1 and the Environment page3. 120 days after no user
activity Delete the environment. Send a notice that the environment has been
deleted.

1 Environment state on the Environments list page in Power Platform admin center

2Inactive environment alert on the Environment page in Power Platform admin
center

Note

The Environment inactive warning tile only displays if the Dataverse for Teams
environment is <= 7 days until disablement.

3Disabled environment alert on the Environment page in Power Platform admin
center

Note

The Environment disabled tile displays anytime a Dataverse for Teams environment
is disabled due to inactivity.


NOTIFICATION RECIPIENTS

The following users will receive email notifications on the schedule described
in the timeline:

 * The environment's system administrators
   
   A Dataverse for Teams environment is paired with a team in Microsoft Teams.
   The owners of the team are automatically granted the System Administrator
   role for the environment. They receive email notifications and can trigger
   activity, re-enable, and recover the environment in the Power Platform admin
   center. Team members and guests don't receive the email notifications.

 * The user who created the environment

 * If environment admins are no longer part of the tenant, then the tenant admin
   are notified.

Additionally, users and makers are notified on the Environment's list page and
Environment page when the Dataverse for Teams environment is disabled.


DEFINITION OF USER ACTIVITY

Power Platform calculates a single measure of inactivity for each Dataverse for
Teams environment. The measure accounts for all activity by users, makers, and
admins across Power Apps, Power Automate, Power Virtual Agents, and Dataverse.

Most create, read, update, and delete operations on the environment, and its
resources that a user, maker, or admin initiates, are considered activities.
Most read operations like visits to the home page, solution explorer, and Power
Apps or Power Automate designer aren't considered activities.

Here are some examples of the types of activities that are included in the
measure:

 * User activity: Launch an app, execute a flow (whether automatic or not), chat
   with a Power Virtual Agents bot

 * Maker activity: Create, update, or delete an app, flow (desktop and cloud
   flows), Power Virtual Agents bot, custom connector

 * Admin activity: Environment operations such as copy, delete, back up,
   recover, reset

Activity includes automated behaviors such as scheduled flow runs. For example,
if there's no user, maker, or admin activity in an environment, but it contains
a cloud flow that runs daily, then the environment is considered active.


TRIGGER ACTIVITY, RE-ENABLE, AND RECOVER A DATAVERSE FOR TEAMS ENVIRONMENT

By default, administrators have 30 days to re-enable an environment. If the
environment remains disabled for 30 days, it's automatically deleted.
Administrators have seven days to recover a deleted environment. See Recover a
deleted Dataverse for Teams environment.


TRIGGER ACTIVITY FOR AN INACTIVE DATAVERSE FOR TEAMS ENVIRONMENT

 1. Sign in to the Power Platform admin center.

 2. Select Environments, and then select the inactive Dataverse for Teams
    environment.

 3. On the Environment page, select Trigger environment activity.


RE-ENABLE A DISABLED DATAVERSE FOR TEAMS ENVIRONMENT

 1. Sign in to the Power Platform admin center.

 2. Select Environments, and then select the disabled Dataverse for Teams
    environment.

 3. On the Environment page, select Re-enable environment.


RECOVER A DELETED DATAVERSE FOR TEAMS ENVIRONMENT

 1. Sign in to the Power Platform admin center.

 2. Select Environments, and then select Recover deleted environments.

 3. Select an environment to recover, and then select Recover.

For more information, see recover environment.


SEE ALSO

Microsoft Dataverse for Teams environments
Recover environment
Automatic environment cleanup





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ADDITIONAL RESOURCES

--------------------------------------------------------------------------------

Documentation

   

 * About the Microsoft Dataverse for Teams environment - Power Platform
   
   Administer and manage Microsoft Dataverse for Teams environment

   

 * Buy Power Automate licenses - Power Platform
   
   Buy Power Automate licenses.

   

 * Power Automate US Government - Power Automate
   
   Learn about Power Automate US Government service description, plans, and
   limitations.

   

 * Power Apps US Government - Power Platform
   
   Provides information about Power Apps US Government service description,
   plans, and limitations.

   

 * Manage orphan flow when owner leaves org - Power Automate
   
   Describes how to manage orphan flows when the owner leaves the organization.

   

 * Manage Power Automate flows - Power Platform
   
   How to manage Power Automate flows created in your organization

   

 * Common ways to use a form in a flow - Power Automate
   
   Learn some of the most popular ways to use a form in an automated flow.

   

 * Create your first app in Teams (contains video) - Power Apps
   
   Learn how to create your first app in Teams.

   

Show 5 more

--------------------------------------------------------------------------------

Training

Learning path

Create apps, copilots, and flows with Microsoft Dataverse and Teams - Training

Learn how to create apps, flows, and more with Microsoft Dataverse for Teams



English (Canada)
California Consumer Privacy Act (CCPA) Opt-Out Icon Your Privacy Choices
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 * Light
 * Dark
 * High contrast

 * Manage cookies
 * Previous Versions
 * Blog
 * Contribute
 * Privacy
 * Terms of Use
 * Trademarks
 * © Microsoft 2023


ADDITIONAL RESOURCES



--------------------------------------------------------------------------------

Training

Learning path

Create apps, copilots, and flows with Microsoft Dataverse and Teams - Training

Learn how to create apps, flows, and more with Microsoft Dataverse for Teams

--------------------------------------------------------------------------------

Documentation

   

 * About the Microsoft Dataverse for Teams environment - Power Platform
   
   Administer and manage Microsoft Dataverse for Teams environment

   

 * Buy Power Automate licenses - Power Platform
   
   Buy Power Automate licenses.

   

 * Power Automate US Government - Power Automate
   
   Learn about Power Automate US Government service description, plans, and
   limitations.

   

 * Power Apps US Government - Power Platform
   
   Provides information about Power Apps US Government service description,
   plans, and limitations.

   

 * Manage orphan flow when owner leaves org - Power Automate
   
   Describes how to manage orphan flows when the owner leaves the organization.

   

 * Manage Power Automate flows - Power Platform
   
   How to manage Power Automate flows created in your organization

   

 * Common ways to use a form in a flow - Power Automate
   
   Learn some of the most popular ways to use a form in an automated flow.

   

 * Create your first app in Teams (contains video) - Power Apps
   
   Learn how to create your first app in Teams.

   

Show 5 more


IN THIS ARTICLE



English (Canada)
California Consumer Privacy Act (CCPA) Opt-Out Icon Your Privacy Choices
Theme
 * Light
 * Dark
 * High contrast

 * Manage cookies
 * Previous Versions
 * Blog
 * Contribute
 * Privacy
 * Terms of Use
 * Trademarks
 * © Microsoft 2023