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POLITIQUE DE CONFIDENTIALITÉ ET RGPD – XEFI GED

PRIVACY NOTICE

Last updated October 10, 2018  

 

Thank you for choosing our software XEFI GED. (XEFI GED SARL, 2020). We are
committed to protecting your personal information and your right to privacy. If
you have any questions or concerns about our policy, or our practices with
regards to your personal information, please contact us at
dataprotection@xefi.fr.

When you use our services on any instance of XEFI GED, you trust us with your
personal information. We take your privacy very seriously. In this privacy
notice, we describe our privacy policy. We seek to explain to you in the
clearest way possible what information we collect, how we use it and what rights
you have in relation to it. We hope you take some time to read through it
carefully, as it is important. If there are any terms in this privacy policy
that you do not agree with, please discontinue use of our services.

This privacy policy applies to all information collected through our application
and/or any related services, sales, marketing or events (we refer to them
collectively in this privacy policy as the "Sites"). 

Please read this privacy policy carefully as it will help you make informed
decisions about sharing your personal information with us.  

 

TABLE OF CONTENTS  

1. WHAT INFORMATION DO WE COLLECT?

2. HOW DO WE USE YOUR INFORMATION?

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?   

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?      

5. HOW LONG DO WE KEEP YOUR INFORMATION?

6. HOW DO WE KEEP YOUR INFORMATION SAFE?  

7. DO WE COLLECT INFORMATION FROM MINORS?  

8. WHAT ARE YOUR PRIVACY RIGHTS?

9. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS? 

10. DO WE MAKE UPDATES TO THIS POLICY?

11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

 

1. WHAT INFORMATION DO WE COLLECT?  

 

Personal information you disclose to us 

In Short: We collect personal information that you provide to us such as name,
address, contact information, passwords and security data.  

We collect personal information that you voluntarily provide to us when
registering at the Sites expressing an interest in obtaining information about
us or our products and services, when participating in activities on the Sites
or otherwise contacting us.

The personal information that we collect depends on the context of your
interactions with us and the Sites, the choices you make and the products and
features you use. The personal information we collect can include the following:

Name and Contact Data. We collect your first and last name, email address,
postal address, phone number, and other similar contact data.

Credentials. We collect passwords, password hints, and similar security
information used for authentication and account access.

All personal information that you provide to us must be true, complete and
accurate, and you must notify us of any changes to such personal information.  

 

Information collected from other sources 

In Short: We may collect limited data from public databases, marketing partners,
and other outside sources.   

We may obtain information about you from other sources, such as public
databases, joint marketing partners, as well as from other third parties.
Examples of the information we receive from other sources include: social media
profile information; marketing leads and search results and links, including
paid listings (such as sponsored links).  

 

2. HOW DO WE USE YOUR INFORMATION?  

In Short: We process your information for purposes based on legitimate business
interests, the fulfillment of our contract with you, compliance with our legal
obligations, and/or your consent.  

We use personal information collected via our Sites for a variety of business
purposes described below. We process your personal information for these
purposes in reliance on our legitimate business interests ("Business Purposes"),
in order to enter into or perform a contract with you ("Contractual"), with your
consent ("Consent"), and/or for compliance with our legal obligations ("Legal
Reasons"). We indicate the specific processing grounds we rely on next to each
purpose listed below.  

We use the information we collect or receive:  

 * To facilitate account creation and logon process with your Consent. If you
   choose to link your account with us to a third party account *(such as your
   Google or Facebook account), we use the information you allowed us to collect
   from those third parties to facilitate account creation and logon process.
 * Fulfill and manage your operations for Contractual reasons. We may use your
   information to fulfill and manage your operations made through the Sites.
       

 

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?  

In Short: We only share information with your consent, to comply with laws, to
protect your rights, or to fulfill business obligations.   

We only share and disclose your information in the following situations: 

 * Compliance with Laws. We may disclose your information where we are legally
   required to do so in order to comply with applicable law, governmental
   requests, a judicial proceeding, court order, or legal process, such as in
   response to a court order or a subpoena (including in response to public
   authorities to meet national security or law enforcement requirements). 
 * Vital Interests and Legal Rights. We may disclose your information where we
   believe it is necessary to investigate, prevent, or take action regarding
   potential violations of our policies, suspected fraud, situations involving
   potential threats to the safety of any person and illegal activities, or as
   evidence in litigation in which we are involved.    
 * With your Consent. We may disclose your personal information for any other
   purpose with your consent.    

 

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?  

In Short:  We may use cookies and other tracking technologies to collect and
store your information.  

We may use cookies and similar tracking technologies (like web beacons and
pixels) to access or store information. Specific information about how we use
such technologies and how you can refuse certain cookies is set out in our
Cookie Policy.      

 

5. HOW LONG DO WE KEEP YOUR INFORMATION?  

In Short: We keep your information for as long as necessary to fulfill the
purposes outlined in this privacy policy unless otherwise required by law.  

We will only keep your personal information for as long as it is necessary for
the purposes set out in this privacy policy, unless a longer retention period is
required or permitted by law (such as tax, accounting or other legal
requirements). No purpose in this policy will require us keeping your personal
information for longer than the period of time in which users have an account
with us. 

When we have no ongoing legitimate business need to process your personal
information, we will either delete or anonymize it, or, if this is not possible
(for example, because your personal information has been stored in backup
archives), then we will securely store your personal information and isolate it
from any further processing until deletion is possible.

 

6. HOW DO WE KEEP YOUR INFORMATION SAFE?  

In Short: We aim to protect your personal information through a system of
organizational and technical security measures.

We have implemented appropriate technical and organizational security measures
designed to protect the security of any personal information we process.
However, please also remember that we cannot guarantee that the internet itself
is 100% secure. Although we will do our best to protect your personal
information, transmission of personal information to and from our Sites is at
your own risk. You should only access the services within a secure environment. 

 

7. DO WE COLLECT INFORMATION FROM MINORS?  

In Short: We do not knowingly collect data from or market to children under 18
years of age.  

We do not knowingly solicit data from or market to children under 18 years of
age. By using the Sites, you represent that you are at least 18 or that you are
the parent or guardian of such a minor and consent to such minor dependents use
of the Sites. If we learn that personal information from users less than 18
years of age has been collected, we will deactivate the account and take
reasonable measures to promptly delete such data from our records. If you become
aware of any data we have collected from children under age 18, please contact
us at dataprotection@xefi.fr.  

 

8. WHAT ARE YOUR PRIVACY RIGHTS?  

In Short: In some regions, such as the European Economic Area, you have rights
that allow you greater access to and control over your personal information. You
may review, change, or terminate your account at any time.   

In some regions (like the European Economic Area), you have certain rights under
applicable data protection laws. These may include the right (i) to request
access and obtain a copy of your personal information, (ii) to request
rectification or erasure; (iii) to restrict the processing of your personal
information; and (iv) if applicable, to data portability. In certain
circumstances, you may also have the right to object to the processing of your
personal information. To make such a request, please use the contact
details provided below. We will consider and act upon any request in accordance
with applicable data protection laws. 

If we are relying on your consent to process your personal information, you have
the right to withdraw your consent at any time. Please note however that this
will not affect the lawfulness of the processing before its withdrawal.   

If you are resident in the European Economic Area and you believe we are
unlawfully processing your personal information, you also have the right to
complain to your local data protection supervisory authority. You can find their
contact details
here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm 
 

Account Information  

If you would at any time like to review or change the information in your
account or terminate your account, you can:  

–   Log into your account settings and update your user account.   

Upon your request to terminate your account, we will deactivate or delete your
account and information from our active databases. However, some information may
be retained in our files to prevent fraud, troubleshoot problems, assist with
any investigations, enforce our Terms of Use and/or comply with legal
requirements.     

Cookies and similar technologies: Most Web browsers are set to accept cookies by
default. If you prefer, you can usually choose to set your browser to remove
cookies and to reject cookies. If you choose to remove cookies or reject
cookies, this could affect certain features or services of our Sites.

Opting out of email Notifications: You can unsubscribe from our notification
email at any time by visiting your account settings. You will then be removed
from the email; however, we will still need to send you service-related emails
that are necessary for the administration and use of your account. To otherwise
opt-out, you may:  

–   Access your account settings and update preferences.   

 

9. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?  

In Short: Yes, if you are a resident of California, you are granted specific
rights regarding access to your personal information. 

California Civil Code Section 1798.83, also known as the Shine The Light law,
permits our users who are California residents to request and obtain from us,
once a year and free of charge, information about categories of personal
information (if any) we disclosed to third parties for direct marketing purposes
and the names and addresses of all third parties with which we shared personal
information in the immediately preceding calendar year. If you are a California
resident and would like to make such a request, please submit your request in
writing to us using the contact information provided below. 

If you are under 18 years of age, reside in California, and have a registered
account with the Sites, you have the right to request removal of unwanted data
that you publicly post on the Sites. To request removal of such data, please
contact us using the contact information provided below, and include the email
address associated with your account and a statement that you reside in
California. We will make sure the data is not publicly displayed on the Sites,
but please be aware that the data may not be completely or comprehensively
removed from our systems.

 

10. DO WE MAKE UPDATES TO THIS POLICY?  

In Short: Yes, we will update this policy as necessary to stay compliant with
relevant laws.  

We may update this privacy policy from time to time. The updated version will be
indicated by an updated "Revised" date and the updated version will be effective
as soon as it is accessible. If we make material changes to this privacy policy,
we may notify you either by prominently posting a notice of such changes or by
directly sending you a notification. We encourage you to review this privacy
policy frequently to be informed of how we are protecting your information. 

 

11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?  

If you have questions or comments about this policy, you may contact our Data
Protection Officer (DPO), Maciej Bednarsky, by email at dataprotection@xefi.fr,
or by post to:

BGSoft Sarl post address     

Les Petits Barriot 2 – 73720

France

If you are a resident in the European Economic Area, the "data controller" of
your personal information is XEFI SOFTWARE SARL and should be representative in
the EEA. You can contact us directly regarding the processing of your
information.

If you have any further questions or comments about us or our policies, email us
at dataprotection@xefi.fr or by post to: 

 

BGSoft Sarl post address

Les Petits Barriot 2 – 73720

France

COOKIE POLICY

 

Last updated October 10, 2018   

 

This Cookie Policy explains how web application Eye On Files Online v2 by BgSoft
LLC uses cookies and similar technologies to recognize you when you visit our
websites at ("Websites"). It explains what these technologies are and why we use
them, as well as your rights to control our use of them.  

In some cases we may use cookies to collect personal information, or that
becomes personal information if we combine it with other information.     

What are cookies? 

Cookies are small data files that are placed on your computer or mobile device
when you visit a website. Cookies are widely used by website owners in order to
make their websites work, or to work more efficiently, as well as to provide
reporting information. 

Cookies set by the website owner (in this case, Eye on Files Online v2 web
application) are called "first party cookies". Cookies set by parties other than
the website owner are called "third party cookies". Third party cookies enable
third party features or functionality to be provided on or through the website
(e.g. like advertising, interactive content and analytics). The parties that set
these third party cookies can recognize your computer both when it visits the
website in question and also when it visits certain other websites.

Why do we use cookies?  

We use first party cookies for several reasons. Some cookies are required for
technical reasons in order for our Websites to operate, and we refer to these as
"essential" or "strictly necessary" cookies. Other cookies also enable us to
track and target the interests of our users to enhance the experience on our
Online Properties. This is described in more detail below. 

The specific types of first party cookies served through our Websites and the
purposes they perform are described below (please note that the specific cookies
served may vary depending on the specific Online Properties you visit):  

Essential website cookies:  

These cookies are strictly necessary to provide you with services available
through our Websites and to use some of its features, such as access to secure
areas. 

Who serves these cookies:   

Cookie provider: sid   

Website URL: /      

How to refuse: Because these cookies are strictly necessary to deliver the
Websites to you, you cannot refuse them. You can block or delete them by
changing your browser settings however, as described below under the heading
"How can I control cookies?".       

What about other tracking technologies, like web beacons? 

Cookies are not the only way to recognize or track visitors to a website. We may
use other, similar technologies from time to time, like web beacons (sometimes
called "tracking pixels" or "clear gifs"). These are tiny graphics files that
contain a unique identifier that enable us to recognize when someone has visited
our Websites. This allows us, for example, to monitor the traffic patterns of
users from one page within our Websites to another, to deliver or communicate
with cookies, to understand whether you have come to our Websites from an online
advertisement displayed on a third-party website, to improve site performance,
and to measure the success of e-mail marketing campaigns. In many instances,
these technologies are reliant on cookies to function properly, and so declining
cookies will impair their functioning.     

How can I control cookies?     

You can set or amend your web browser controls to accept or refuse cookies. If
you choose to reject cookies, you may still use our website though your access
to some functionality and areas of our website may be restricted. As the means
by which you can refuse cookies through your web browser controls vary from
browser-to-browser, you should visit your browser's help menu for more
information. 

How often will you update this Cookie Policy? 

We may update this Cookie Policy from time to time in order to reflect, for
example, changes to the cookies we use or for other operational, legal or
regulatory reasons. Please therefore re-visit this Cookie Policy regularly to
stay informed about our use of cookies and related technologies.  

The date at the top of this Cookie Policy indicates when it was last updated.  

Where can I get further information?

If you have any questions about our use of cookies or other technologies, please
email us at dataprotection@xefi.fr or by post to: 

 

XEFI SOFTWARE, SARL post address

2507 Avenue de l'Europe, 69140 Rillieux-la-Pape

France

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