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 * Data privacy


DATA PRIVACY



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DATA PROTECTION PRIVACY NOTICE

This Privacy Notice (the “Notice”) describes how Simmons & Simmons collects,
uses and shares the information you provide to us and the information we collect
in the course of operating our business and our websites.

In this Notice when we refer to Simmons & Simmons or “we”/“us”/“our” we mean
Simmons & Simmons LLP and our international offices and also other companies and
entities that are associated with us. Our registered office is at CityPoint, One
Ropemaker Street, London EC2Y 9SS and we are authorised and regulated in the UK
by the Solicitors Regulation Authority (www.sra.org.uk), and for local offices,
we are registered with the relevant local bar authorities. You can find contact
details for our other locations in the Contact Us section of our website.

We may revise this notice at any time and this page will always reflect the
current version.

This Notice describes:

 * The information that we collect
 * How we use the information we collect
 * How we share information with third parties
 * Keeping your information and information security
 * Your choices and rights
 * How to contact us and other important information


THE INFORMATION THAT WE COLLECT AND WHERE WE GET IT FROM

"Personal information" is any information that can be used to identify you or
that we can link to you and which we have in our possession or control.
We will collect and process the following personal information about you:

Information that you provide to us. We will process personal information that
you give to us including when you email us or contact us through various
channels as follows:

 * Signing up for services on our site: when you sign up for newsletters,
   webinars, events or obtain legal services from us or when you contact us with
   queries or respond to our communications the personal information you provide
   may include your full name, title, telephone number, email address and
   content, date and time of your email correspondence and information about
   your employer or your business.
 * In connection with our provision of legal services: if you are a client of
   Simmons & Simmons you will provide us with personal information when you or
   the company you represent becomes a client. If you are not a client we may
   collect or receive your personal information because you are involved in one
   of our client’s matters.
 * Recruitment application: when you apply for a role with us depending on which
   office you apply to you may need to provide us with your full name, date of
   birth, nationality, education and qualification details, your gender, your
   CV, photograph, passport details, marital status, home address and home
   telephone number, mobile telephone number and other details set out in your
   application;
 * Alumni programme: when you register for our alumni programme you may provide
   us with details such as your name, email address, postal address and
   employment details.


INFORMATION WE OTHERWISE COLLECT ABOUT YOU.

We will also collect information about when you use our services or when we
otherwise interact or correspond with you. We may use various technologies to
collect and store information when we send you emails that are not matter
related or when you visit our websites. We, or our authorised third parties may,
for example, collect information about the type of device you use to access the
emails and websites, your IP address and your geographic location, the operating
system and version, your browser type, the emails you open, the website content
you view and features you access on our websites, the web pages and the search
terms you enter on our websites. For information about how we use website
Cookies and the choices you may have, please see our Cookies Policy.


INFORMATION WE OBTAIN FROM OTHER SOURCES.

 * If you apply for a position with us we may collect personal information
   relating to past employment, qualifications and education, and (to the extent
   permitted by applicable law) confidential opinions from third parties about
   you, past employment history and other details about you including
   confidential references, which will be provided to us by a third party that
   provides background screening services to us.
 * If we collect or receive your personal information in the context of our
   provision of legal services we might receive information from third parties
   such as your employer, other parties relevant to the services we are
   providing (e.g. counterparties in transactions) and others such as regulators
   and authorities. That information could include your name, contact details,
   employment details and other information relevant to the legal services that
   we are providing to our client.
 * If you are a user of any of our products or services we may collect
   information you have allowed to be publicly available.


HOW WE USE THE INFORMATION WE COLLECT

We collect your personal information for the following purposes and may do the
following with your personal information:

 * use it to provide legal services to the relevant client;
 * use it to engage in marketing and business development activity in relation
   to our legal services. This may include sending you newsletters, legal
   updates, marketing communications and other information that may be of
   interest to you;
 * where you have applied for a position with us, to review and process your job
   application;
 * to comply with legal and regulatory obligations that we have to discharge;
 * use it to establish, exercise or defend our legal rights or for the purpose
   of legal proceedings;
 * record and monitor your use of our websites or our other online services for
   our business purposes which may include analysis of usage, measurement of
   site performance and generation of marketing reports;
 * use it for our legitimate business interests, such as undertaking business
   research and analysis, including understanding our relationships with the
   users of our services, managing the operation of our websites and the
   administration of our business. Please contact us if you wish to manage the
   purposes for which we use your data;
 * use it to look into any complaints or queries you may have; and
 * use it to prevent and respond to actual or potential fraud or illegal
   activities.

Also, we may collate, process and share any statistics based on an aggregation
of information held by us provided that any individual is not identified from
the resulting analysis and the collation, processing and dissemination of such
information is permitted by law.


GROUNDS FOR USING YOUR PERSONAL INFORMATION

Subject to applicable law and the purpose for which we collect your information,
we rely on one or more of the following legal grounds to process your personal
information, namely:

 * Consent - we may (but usually do not) need your consent to use your personal
   information. You can withdraw your consent by contacting us (see below).
 * Performance of a contract - we may need to collect and use your personal
   information to enter into a contract with you or to perform our obligations
   under a contract with you.
 * Legitimate interest - we may use your personal information for our legitimate
   interests, some examples of which are given above.
 * Compliance with law or regulation - we may use your personal information as
   necessary to comply with applicable law/regulation.
 * Purposes of collection - we may use your personal information for the
   purposes described in this Notice or any other purposes of which we have
   otherwise notified you.


HOW WE SHARE INFORMATION WITH THIRD PARTIES

We share personal information with our international offices and the various
companies and entities that make up our international network. As a result, your
personal information may be transferred to locations outside of the locations in
which our offices are located (including locations outside the EU/EEA) as well
as within those locations for the purposes described above.

We may also share your personal information outside the Firm. This may include:

 * third party agents/suppliers or contractors, bound by obligations of
   confidentiality, in connection with the processing of your personal
   information for the purposes described in this Policy. This may include, but
   is not limited to, IT and communications service providers;
 * third parties relevant to the legal services that we provide. This may
   include, but is not limited to, counterparties to transactions or litigation,
   other professional service providers, regulators, authorities, governmental
   institutions and stock exchanges; and
 * to the extent required by law, regulation or court order, for example, if we
   are under a duty to disclose your personal information in order to comply
   with any legal obligation.

Where we transfer your personal information outside the UK or the EU/EEA, we
will ensure that it is protected and transferred in a manner consistent with
legal requirements applicable to the information. This can be done in a number
of different ways, for instance:

 * the country to which we send the personal information may be approved by the
   European Commission;
 * the recipient may have signed a contract based on “model contractual clauses”
   approved by the European Commission, obliging them to protect your personal
   information; or

In other circumstances, the law may permit us to otherwise transfer your
personal information outside the UK or the EU/EEA or outside another relevant
location (e.g. the location in which your personal information was collected).
In all cases, however, any transfer of your personal information will be
compliant with applicable data protection law.

You can obtain more details of the protection given to your personal information
when it is transferred outside the UK or the EU/EEA (including a sample copy of
the model contractual clauses) by contacting us using the details set out below.


KEEPING YOUR INFORMATION AND INFORMATION SECURITY

How long we hold your personal information for will vary, the period of each
type of data being determined by our internal policies and will depend
principally on:

 * the purpose for which we are using your personal information – we will need
   to keep the information for as long as is necessary for the relevant purpose;
   and
 * legal obligations – laws or regulation may set a minimum period for which we
   have to keep your personal information.

We will ensure that the personal information that we hold is subject to
appropriate security measures.


YOUR CHOICES AND RIGHTS

You have a number of legal rights in relation to the personal information that
we hold about you and you can exercise your rights by contacting us using the
details set out below.

Depending on applicable law, these rights may include:

 * obtaining information regarding the processing of your personal information
   and access to the personal information which we hold about you (please note
   that there may be circumstances in which we are entitled to refuse requests
   for access to copies of personal information. In particular, information that
   is subject to legal professional privilege will not be disclosed other than
   to our client and as authorised by our client.);
 * requesting that we correct your personal information if it is inaccurate or
   incomplete;
 * requesting that we erase your personal information in certain circumstances.
   Please note that there may be circumstances where you ask us to erase your
   personal information but we are legally entitled to retain it;
 * objecting to, and requesting that we restrict, our processing of your
   personal information in certain circumstances. Again, there may be
   circumstances where you object to, or ask us to restrict, our processing of
   your personal information but we are legally entitled to refuse that request;
 * in some circumstances, receiving some personal information in a structured,
   commonly used and machine-readable format and/or requesting that we transmit
   that information to a third party where this is technically feasible. Please
   note that this right only applies to personal information which you have
   provided to us;
 * withdrawing your consent, although in certain circumstances it may be lawful
   for us to continue processing without your consent if we have another
   legitimate reason (other than consent) for doing so; and
 * lodging a complaint with the relevant data protection authority, if you think
   that any of your rights have been infringed by us.
 * we can, on request, tell you which data protection authority is relevant to
   the processing of your personal information.
 * in certain jurisdictions like France, you have the right to provide
   directives on the processing of your personal data after your death.


SOCIAL MEDIA PLUG-INS

We use social media plug-ins (LinkedIn, Twitter, Facebook, Instagram) to improve
our website’s user experience, make our content more visible and thereby promote
our business. We do not control the processing of personal data in the context
of social media plug-ins and we do not have any access to the data collected and
transferred by the social media plug-in to the social network provider.


COOKIES

Information on our Cookie Policy.


HOW TO CONTACT US AND OTHER IMPORTANT INFORMATION

If you would like further information on the collection, use, disclosure,
transfer or processing of your personal information or the exercise of any of
the rights listed above, please contact us. You can do this by writing to us at:

 * Generally - dataprotectionofficer@simmons-simmons.com or Data Protection
   Officer, Simmons & Simmons, CityPoint, One Ropemaker Street, London EC2Y 9SS.




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