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DRAFTSMITH: REVIEW

February 7, 2024
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My review of Draftsmith, the new product from Intelligent Editing (developers of
PerfectIt), was published by IPEd today:
https://www.iped-editors.org/february-2024/review-draftsmith-certainly-has-a-place-in-an-editors-toolbox/

Draftsmith integrates ChatGPT with Microsoft Word in a seamless way. Although
its target market is writers in the draft stages, it certainly has a place in an
editor’s toolbox.

IPEd: Institute of Professional Editors; the professional association for
Australian and New Zealand editors.



Posted in Uncategorized | Tagged ChatGPT | Leave a Comment »


WORD: HIGHLIGHT ALL EQUATIONS

February 7, 2024
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Someone on an editors’ Facebook group asked: ‘Is there a non-macro, non
additional software way to select all equations on a manuscript in order to
change their color?
I’ve tried to find, without success, if equations use an style that you can
tamper with, or if the equation tab has such an option. It’s an engineering
manuscript, and going one by one would take forever.’

In my quick test, I noticed that when I inserted an equation using the equation
editor (Insert tab > Symbols group) Word used a different font for it, but not a
specific style, and that font was Cambria Math. Armed with that knowledge, I’ve
come up with a quick way to highlight all equations in a document that were
inserted using the equation editor in Word. Because the default font is Cambria
Math, I’ve used that as part of the find/replace—if your document uses a
different font, substitute that font at Step 4.

Steps for Word for Windows (Mac should be similar):

 1. Choose a highlight colour from the Font group on the Home tab. Try to choose
    one that’s not used elsewhere in the doc. You need to do this first
    otherwise the highlighting won’t work.
 2. Press Ctrl + h to open the Find and Replace window.
 3. Click More.
 4. Put your cursor in the Find field, click Format (bottom left of the Find and
    Replace window), select Font, then select Cambria Math (or whatever specific
    font your document uses for equations). There should be NO characters in the
    Find field.
 5. Put your cursor in the Replace field, click Format again and select
    Highlight. Again, there should be NO characters in the Replace field. Your
    Find and Replace window should look like the screenshot below.
 6. Click Find Next then Replace to test it works OK. If you’re confident
    nothing else will change, click Replace All.





Posted in Word | Tagged find and replace | Leave a Comment »


HYPHENS, DASHES, MINUS SIGNS

February 4, 2024
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The Chicago Manual of Style (CMOS) summarises the differences between these
punctuation marks:
https://cmosshoptalk.com/2024/01/23/hyphens-and-dashes-a-refresher/

Note, this is from CMOS (a US style guide) and other style guides may differ
about spacing around such characters. However, most will agree on en dashes for
ranges and em dashes for parenthetical points. For example, the Australian
Government Style Manual has this guidance for the various dash symbols:
https://www.stylemanual.gov.au/grammar-punctuation-and-conventions/punctuation/dashes

Many of my clients use negative numbers in their documents, so I have a
PerfectIt wildcard find/replace set up to find <space><hyphen><number> and
change it to a minus sign, if that is appropriate for the circumstance.

[Links last checked February 2024]



Posted in Grammar & Punctuation | 1 Comment »


FINDING ACCURATE BIBLIOGRAPHIC DETAILS FOR A REFERENCES LIST (2024 UPDATE)

January 31, 2024
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UPDATE: This 2024 post has updated instructions for a post I first published in
2015.

References. The bane of anyone writing a document that cites information from
others. Gathering all the required bibliographic data for a reference list
(whether in Word or in reference management software) can be painful, as well as
formatting it according to the ‘house’ style.

However, one way to shortcut the process is to use a (free) internet service
that searches out the information for you AND formats it to your house style, or
close to your house style. All you need are a few words of the title, perhaps an
author name, and the name of such a service.

The instructions below show you how to use WorldCat (a global library catalog)
to grab the complete bibliographic details of items in your References list. You
won’t find everything in WorldCat, although with more than 1.5 billion catalog
records from libraries around the world, you should find many. What you won’t
find on WorldCat are your internal corporate documents and perhaps some of the
more specialized documents from government departments etc. But if you’re
looking to confirm the bibliographic details of published books, articles etc.,
then WorldCat is a good starting point.


 1. Go to http://www.worldcat.org/.
 2. In the search box, type the title, or part of the title (try to include
    enough keywords so that you don’t get hundreds of results to skim). If it’s
    an article, you can add part of the journal’s name too, if you know it.
    
 3. As you type, you’ll be given the option of searching in books or for a
    title. Select one of these, or just click Search (or press the Enter key) to
    see all matches.
 4. Optional: On the results page, you can further refine your search by
    selecting options from the left sidebar or adding words to the search field
    (e.g. an author’s name). Click Show more to read the abstract, if there is
    one.
    
 5. When you find your reference, click its title.
 6. Confirm that it’s the item you want, then click the quote mark icon.
    Optional: Click Show more information on the item’s page to see its full
    bibliographic/cataloguing details. Open Access items are indicated as such.
    
 7. A popup window opens from where you can select the referencing format that
    most matches yours.
    
 8. Click Copy Citation to copy the details to the clipboard, then paste them
    (Ctrl+V) into the References list in your document.

Tip: If you sign up to WorldCat, you can save items to your lists and then later
copy them from there, or share them with colleagues. According to WorldCat, ‘You
can create up to 50 lists, each with up to 500 library items.’ (For more
information on WorldCat lists, see:
https://help.oclc.org/Discovery_and_Reference/WorldCat-org/WorldCat_lists)

[Links last checked January 2024]



Posted in Websites | Tagged citations, references | 1 Comment »


WINDOWS 11: WHERE’S THE CALENDAR IN THE SYSTEM TRAY?

January 28, 2024
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Another annoyance with Windows 11 is the apparent lack of a quick and easy
calendar that in many previous versions has popped up when you clicked on the
time/date in the system tray.



But it’s not there in Windows 11—instead you see the notifications and something
called Focus. No calendar. Off to the internet, where, after a bit of sleuthing,
I found that the calendar IS there, but it’s an extra (annoying) click away. To
see it, you have to click the up arrow icon in the Focus section (illogically,
clicking the actual date does nothing—you have to click the up arrow icon).



Once you click that icon, you can see the calendar.



Thanks, Microsoft, for hiding a common and well-used function under an extra
click and with no information to tell you it’s there! I’d like to send you the
bill for my time spent in finding this and other things like the recent list of
Word documents!



Posted in Windows | 2 Comments »


WINDOWS 11: SHOW RECENT DOCUMENTS ON WORD TASKBAR ICON

January 28, 2024
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One of the annoyances I’ve found with my Windows 11 laptop is that the list of
‘recent’ documents when I right-clicked the Word icon on the taskbar showed
documents I created 5 years ago that were stored on a OneDrive account I never
use! And except for one template, none had file extensions, even though that I
had turned on that setting as one of the first tasks when I first started using
the laptop.

How those old documents got on to my new laptop is beyond me (likely a
background link to OneDrive?) and no matter how many other Word documents I
opened, saved and closed, that list didn’t change. I hunted Google for some
possible answers, looking for information on Recent Lists, Jump Lists, etc. but
nothing I tried worked—that old OneDrive list remained stubbornly as my ‘recent
list’. And yes, my Personalization settings for Start were set to ‘show recently
opened items’.

Based on some internet information, I decided to try one more time by turning
off that setting. Immediately, the recent list for Word was cleared of those old
documents. So I turned the setting back on—the list was still empty. I then
opened and saved some Word documents and check the taskbar icon for Word
again—the most recent items were now listed!!!

It was as simple as turning that setting off then turning it back on again.



Posted in Windows, Word | 1 Comment »


WORD: REASONS YOU DON’T WANT TO SEE ALL TRACK CHANGES

January 25, 2024
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Sue Littleford, an editor in the UK, has written a great piece on the 4 reasons
she doesn’t track ALL the changes she makes to a document:
https://aptwords.co.uk/tracking-changes-selectively/

Even though I don’t work with publishers or edit the sort of material she does,
I fully agree with her reasons! There’s enough ‘red ink’ for an author to deal
with, without overwhelming them with every tiny (mechanical) change. Text
changes? I certainly track these, even changes to punctuation that may change
meaning, but not every double space changed to single or dash to en dash, or
every formatting change.



Posted in Word | Leave a Comment »


POWERPOINT: MACRO TO CHANGE THE PROOFING LANGUAGE

January 13, 2024
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Caroline Orr, a UK editor, used ChaptGPT to create a macro to set the proofing
language in PowerPoint to UK English, which she says works really well—see her
second attempt here: https://www.orreditorial.com/chatgpt-powerpoint-macro/

In that second example, ChatGPT used msoLanguageIDEnglishUK in 2 places in the
code to set the language to UK English.

If you wanted to use this macro and change it to another language, then refer to
this list from Microsoft for the codes for other languages: 
https://learn.microsoft.com/en-us/dotnet/api/microsoft.office.core.msolanguageid?view=office-pia

For quick reference, the codes for other commonly used English languages are:

 * msoLanguageIDEnglishAUS
 * msoLanguageIDEnglishCanadian
 * msoLanguageIDEnglishNewZealand
 * msoLanguageIDEnglishSouthAfrica
 * msoLanguageIDEnglishUS

[Links last checked January 2024]

 

 



Posted in Software | Tagged ChatGPT, macros, PowerPoint | Leave a Comment »


PAYMENT SYSTEMS USED BY EDITORS IN DIFFERENT COUNTRIES

January 12, 2024
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I initiated a discussion in a Facebook editors’ group earlier this week,
prompted by someone in the US saying they wanted to move away from clients
paying them by cheque (‘check’ in the US). Because I haven’t written a cheque in
all the years I’ve been in business (25 this year!) and have rarely received a
cheque as payment (the last was in about 2000?), that got me wondering about how
people in other countries send/receive money WITHIN their own country. For
international payments, most seem to use Wise or PayPal.

Almost 100 editors responded. I’ve summarised their responses below,
alphabetically by country.


AUSTRALIA

 * Bank-to-bank transfers (also known as electronic funds transfer [EFT]).
   Payment is typically instantaneous. No extra fees other than normal
   transaction fees, which vary depending on the bank and the type of account.
 * A more recent option in the Australian banking system is PayID, where we can
   link an email address or mobile phone number to our bank account and someone
   only needs that to pay us—no bank account details required (I doubt I’d use
   this for my business, but can see it being a good personal option when out
   with a group at a restaurant and someone says they’ll pay their share later!)
 * Australia will phase out cheques fully by 2030—currently, cheques are used
   for less than 0.5% of payments.


CANADA

 * e-transfer through the Interac system (started in 2003 and jointly owned by
   participating banks). You can send funds to anyone’s email address and the
   recipient follows a link in the email, logs in to their account, and deposits
   the funds (you can set up autodeposit for that last step). The same system
   allows access to your account from any ATM. Interac now accounts for more
   transactions than cash.
 * Direct deposit [into bank account] for payments from companies and
   organizations. And there’s a no-fee bank transfer system in Canada that
   businesses often use for one-off payments from customers.
 * A few corporations (both US and Canadian) still pay me by cheque.


FRANCE

 * Many continue to use cheques.


GERMANY

 * American living in Germany: In the EU you can transfer bank-to-bank for free
   (transfer is usually next day or up to 3 days). Nobody uses checks as far as
   I know.


IRELAND

 * Bank to bank transfer, with no charge. Same between here and Britain.


ISRAEL

 * Bank transfers, phone-based apps that may not be known elsewhere (e.g.
   Paybox). We stopped using checks for most person-to-person transactions quite
   a bit before the US did, I believe.
 * Everyone pays by bank-to-bank transfer. If they use the same bank I do, then
   the transfer is immediate. If a different banking company, there’s a delay of
   1 to 2 business days.


MALAYSIA

 * Bank transfer, 100% of the time.


NEW ZEALAND

 * Bank transfer; New Zealand stopped using cheques in 2021.


PAKISTAN

 * I usually get paid through Payoneer, which works like PayPal. Some clients do
   bank transfers to my bank account but the banks are sometimes suspicious so
   they need proof of our contract or something. I don’t really have many local
   clients but if I do they use mobile wallets like easypaisa or jazzcash.


PORTUGAL

 * I don’t work with local clients, but here in Portugal we have an app called
   MB WAY that allows payments to be made using the other person’s phone number.
   They also need to have the app installed. The most common payment method
   between businesses is bank transfers. We generally don’t use checks.


SINGAPORE

 * Mostly via bank to bank transfers, or payment through the banks’ phone apps.


SOUTH AFRICA

 * Bank transfers (EFT); South Africa jettisoned cheques in 2021. A major
   shopping group just announced that they are now cash-free. Here we tap a card
   or use an app.


UNITED KINGDOM

 * Bank to bank transfers are free if sending to other UK accounts, and
   sometimes European accounts. When I invoice UK clients, I have the option of
   B2B transfer or debit/credit card payment through my website.
 * Cheques are pretty much obsolete. Even tradesmen expect a bank transfer.


UNITED STATES

The responses from the US showed a wide variety of methods being used. Bank to
bank transfers, while they exist, don’t seem to be widely used and certainly
don’t seem to be as easy to use as in other countries (this comment was common
from those Americans who’ve lived in and experienced the systems in other
countries). Cheques are still used quite a lot, although their usage is reducing
as younger generations embrace electronic methods. Some comments:

 * Zelle (not an app) is a common bank to bank transfer method in the US, but
   some US banks aren’t using it yet
 * I get about half my payments by check, a quarter through direct deposit, and
   a quarter through apps like PayPal and Zelle or via credit card.
 * I still get checks from time to time. I prefer to be paid with PayPal, Venmo
   (owned by PayPal and more popular with the younger set) or Zelle (a free bank
   to bank transfer that apparently some US banks don’t have yet).
 * Bank transfer in the US is also called direct deposit, ACH or EFT and I’m not
   sure why it’s not as popular as in other countries. If I pay someone via ACH
   it usually takes one business day for the money to be deposited in their
   account. We also have apps that make the connection for us and are
   instantaneous, like Zelle or CashApp, but those aren’t used for business as
   often. I’m still surprised when businesses accept (or prefer) checks, but
   it’s not uncommon, especially for local service providers like a plumber,
   housekeeper or yard maintenance company.
 * ACH is not the same as a bank transfer in other countries. It’s far more
   complicated and takes a lot longer. With bank transfers elsewhere, anyone
   with a bank account can transfer to any bank account they have details for
   and it’s instant because there is no third party involved. There’s also no
   signing up or fees.
 * American but lived in the UK for years: My parents still use checks to pay
   bills and occasionally at the supermarket though I think that practice is
   finally dying. Bank to bank isn’t easy or cheap though.
 * By check (both publishers and independent clients, though becoming less
   common), direct deposit (larger clients), PayPal, Venmo (independent
   clients). I still use personal checks, though less than I used to.
 * A couple of my clients pay by check, but most use ACH direct deposit.
 * Been paid by a number of universities and some publishers this last
   year—majority by check, a few by ACH.
 * I get paid in all sorts of ways: checks, credit card or debit card (using
   square.com), PayPal, Wise, Venmo, and even CashApp. Bank to bank transfers
   only work if the client has access to Zelle; otherwise, the bank fee is
   problematic.
 * Most clients are companies/publishers. About a third use PayPal, my biggest
   client mails me checks in response to my emailed invoices (they do ACH for
   staff but not contractors as a matter of policy), and the others use ACH. If
   I worked with individuals instead of organizations, I imagine there might be
   more checks.
 * American living in the UK: US banks do not allow bank transfers like they do
   here in the UK. When I tell Americans that, they try to tell me about all the
   third-party apps that allow them to send and receive money.
 * We can transfer. EFTs aren’t unfamiliar. It just wasn’t considered safe for a
   while, or at least I never thought it was. But I have done some bank
   transfers. It’s not disallowed. Just not as common.
 * Most bank websites have the option online to “transfer to another bank,” and
   you just need the other bank account’s information to do that.


OTHER COMMENTS

 * Bank account details:
   * [American] This could be wildly dated or generally inaccurate, but I have
     this vague sense that I was taught that keeping your bank account details
     secret is important because if people have them they can withdraw money,
     not just deposit it? like that they could impersonate you, I guess? if
     that’s a thing in the US, I’m unclear about why it isn’t elsewhere.
   * [American] That’s how I grew up as well. What you describe is accurate as
     far as I know, unless things have changed in the last 5-6 years. Banks in
     the US are less security conscious than those in the UK and Europe, whose
     systems allow for safer transactions.
   * [American] I grew up in the US and was not taught that. It doesn’t make
     sense to me because our checks all had our account information printed on
     them. Every check had the bank routing number and account number on it as
     well as an authorized signature. Things have changed now with check washing
     and such, but someone would need much more than our account number to
     remove funds from our account.
   * [American] It’s true, we treated our bank account number like some secret
     private thing, but it’s printed right on every check we send anyone. Nobody
     can do anything with just that, but I didn’t realize that until relatively
     recently from discussions in groups like this.
   * [Australian] My bank account number has nothing to do with my personal bank
     identification number nor password nor two factor authentication code (when
     used, this 2FA code lasts for no more than 5 minutes). People can transfer
     money into it but they’d need a lot more info to deduct from it.
 * Miscellaneous:
   * Several friends work in banking and they all say the US banking system is
     shockingly behind. Apparently, there are too many small, independent banks
     (a concept foreign to Canadians).
   * This conversation is a good example of how Americans with no experience
     with the convenience of bank transfers as done in other countries don’t
     really understand how much better it is.
   * I had a cheque for a job recently. Thankfully the banking app on my phone
     allowed me to pay it in from home without a problem. Technology can be
     wonderful!
   * I was in Australia recently and had to explain checks to a 13-year-old.
     “You write how much you owe a person on a piece of paper and give it to
     them. Then they take that paper to their bank, their bank gives them the
     money (maybe), then their bank gets the money from your bank.” He seemed
     (rightly) skeptical.
   * I solely use PayPal for the security of it. I’m a business lawyer by day,
     and I won’t use anything that doesn’t automatically come with some sense of
     protection and a good paper trail.
   * When people in countries with more developed banking systems [than the US]
     say “bank transfer” it means something super simple and super fast, often
     within seconds (we call it e-transfer in Canada). I use it to pay
     hairdressers, tradespeople, my neighbour when I buy honey from her, to send
     money to family, etc. It’s basically like sending an email with money. The
     US, unfortunately, has an unwieldy banking system.


MY FINAL SUMMARY TO CONTRIBUTORS TO THE DISCUSSION

Thank you all for your interesting comments. I’ve travelled a lot to the US
(except in the last 5 years, thanks COVID) and it’s always baffled me why so
many people used cheques to pay for almost everything not paid for by cash or
credit card. I remember explaining to someone in the US about bank transfers and
they were equally surprised that I could transfer money to someone else’s
account without using a cheque.

From the comments, it seems that a lot of countries use direct bank-to-bank
transfers and/or email/phone number to transfer money within their own country.
The US seems to be an exception, and while there are now some mechanisms to do
these things, it appears they aren’t universally known, used, or implemented by
the banking system, but are available through 3rd party vendors. Some countries
have already phased out cheques, while others are in the process of doing so.
And in Australia more and more venues (such as bars and restaurants) are
cashless too (I think that transition was accelerated by the measures taken
during COVID lockdowns). Even though I didn’t ask about international transfers,
it seems Wise and PayPal are the main services used.



Posted in Business/Work | Leave a Comment »


WINDOWS 11: INSTALL WITHOUT A MICROSOFT ACCOUNT (LOCAL MACHINE)

January 10, 2024
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Contributed by one of my clients. I’m pretty sure my IT people did this when I
got my new Windows 11 laptop recently—they told me to NOT turn it on until they
were on the phone with me to walk me through this.

 1. Start the computer/laptop and get to the installation point where it asks
    for a WiFi connection. Unfortunately, there’s no option to choose ‘I don’t
    have internet’ as you could in previous Windows versions.
 2. Press Shift+F10 to open the command prompt.
 3. Type: oobe\bypassnro (no spaces, not case-sensitive)
 4. Press Enter.
 5. The computer will restart and begin the installation process again.
 6. On the screen where you’re asked for a WiFi connection, there’s now an
    option to choose I don’t have internet. Click that option.
 7. The next screen will also ask you to connect to the internet—don’t.
 8. Set up a local account name, then follow any further prompts.
 9. Once the desktop appears, you can connect to WiFi or LAN and download any
    Windows updates and continue on with your life.

This YouTube video from 2020 shows the steps above:
https://www.youtube.com/watch?v=V-Ecj1eU6Uo

[Link last checked January 2024]



Posted in Windows | Leave a Comment »

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