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AIRTABLE VS MONDAY: PROJECT MANAGEMENT SOFTWARE COMPARISON

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by Patrick Gray in Software
on December 16, 2022, 7:24 AM PST


AIRTABLE VS MONDAY: PROJECT MANAGEMENT SOFTWARE COMPARISON

Airtable and monday work management are both great project management tools.
We’ll break down the PM tools' features to help you choose the ideal product.

We may be compensated by vendors who appear on this page through methods such as
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content of our reviews. For more info, visit our Terms of Use page.
Image: Gorodenkoff/Adobe Stock

One of the great benefits of the explosion of low-cost, easy-to-use, cloud-based
software is there are at least a half-dozen tools to accomplish nearly any task.
Project management software solutions Airtable and monday work management take
slightly different approaches to solving most teams’ challenges around keeping
track of shared projects and work. Let’s explore how Airtable and monday work
management compare when it comes to several main features.

Jump to:

 * What is Airtable?
 * What is monday work management?
 * Airtable vs. monday work management features comparison
 * Airtable vs. monday work management pricing
 * How to decide between Airtable and monday work management
 * Top project management software recommendations


WHAT IS AIRTABLE?

Image: Airtable

Airtable is a cloud-based “intelligent spreadsheet” of sorts that allows users
to develop robust applications and tools without delving into traditional
software development tools.


WHAT IS MONDAY WORK MANAGEMENT?

Image: monday work management

monday work management adds workflow, customizations and integrations on top of
task management, allowing users to build complex, collaborative workflows around
any date or task-based task.


AIRTABLE VS. MONDAY WORK MANAGEMENT FEATURES COMPARISON


DATA MANAGEMENT

Perhaps the most important functional difference between Airtable and monday
work management is the fundamental nature of how the project management tools
manage data. A simplified explanation is that Airtable, as the name implies,
uses a table as its foundation for storing data, while monday work management is
oriented around tasks.

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Think of Airtable as the ultimate spreadsheet, where you create a
spreadsheet-like set of data, which Airtable calls a base, and then build
workflows, integrations and functionality off that base. Airtable is essentially
a combination database, workflow engine, and set of integrations and
collaboration tools.

monday work management uses a task as its core data element, which has inbuilt
concepts like due dates, assignees and other fields already defined. There are
also prebuilt reports, dashboards and workflows. While this task orientation
might seem to constrain, the project management software has a rich set of
templates and functionality that allows users to configure it for any workflow
associated with time, from planning digital media releases to managing a sales
funnel.


TEMPLATES

Airtable and monday work management allow easy signup and provide a rich set of
templates to get users started.

By virtue of its template universe, Airtable allows users to share their bases
as templates the general public can access. monday work management lacks this
specific feature; although, users can share a link to their boards and
essentially share their work with others, as long as they have the link
provided.

Image: Airtable

Airtable provides more templates when including the user-contributed universe;
though, the monday work management templates I sampled generally had more
documentation and prepopulated elements that demonstrated how to use the
template effectively.

Image: Airtable

The templates provided by both tools are wildly diverse, from real estate and
manufacturing to product release and customer relationship management-like
templates, allowing users to quickly access a prebuilt example and get a feel
for how the tool works.


INTERFACES

Airtable and monday work management both offer highly configurable interfaces
and similar capabilities to view individual records in various ways, ranging
from kanban boards to calendar views. These views will change dramatically based
on the template the user selects or the customizations built.

Image: monday.com

However, the underlying view for data in monday work management is some variant
of a multilevel task list. In contrast, Airtable’s default view is essentially a
configurable table that should be familiar to anyone who’s spent time in a
spreadsheet.

Image: monday.com

The power of these project management tools comes when creating and customizing
additional views and adding integrations and workflows that turn Airtable or
monday work management from a data repository to a full-fledged workflow engine.


COLLABORATION

monday work management was designed as a configurable project management tool,
and it edges Airtable out on collaboration features. For individual tasks, you
can post comments and tag other collaborators using the @ notation, and you can
embed files. Chat messages, files and a nice depiction of task updates are
separated in a tabbed view.

Image: monday.com

Airtable offers a familiar iMessage-style chat feed and @ notation and
time-sequenced notes on record changes, but the display is not as visual, nor
can files be embedded by default.

Image: Airtable

This shortcoming could be remedied through intelligent integrations to favored
collaboration software, and both tools integrate with popular tools like Slack,
Teams and Basecamp.


AIRTABLE VS. MONDAY WORK MANAGEMENT PRICING

Both Airtable and monday work management offer several pricing tiers that are
charged per seat per month and billed annually. They also each offer an
unlimited free plan with limited features.

Aside from its Free plan, monday work management offers four pricing tiers.
Basic starts at $8 per seat per month, Standard starts at $10 per seat per
month, and Pro starts at $16 per seat per month. Those interested in the
Enterprise plan should contact monday.com’s sales team for more information.

By comparison, Airtable only offers three pricing tiers above the its Free plan.
Its Plus plan starts at $10 per seat per month, and its Pro plan starts at $20
per seat per month. Similar to monday work management, Airtable doesn’t offer
payment details for its Enterprise plan; those interested, should contact
Airtable’s sales team.


HOW TO DECIDE BETWEEN AIRTABLE AND MONDAY WORK MANAGEMENT

Airtable and monday work management are so capable and robust it might seem
challenging to decide which project management tool is right for you. Since
Airtable and monday work management have similar feature sets and capabilities,
the determining factor might be based on your thought process more than any
technical nuance.

If you think in tables and find yourself opening Excel or Google Sheets whenever
you have a problem that’s not addressed with one of the tools you have, Airtable
will likely feel familiar. Once you figure out Airtable’s interface and
automation capability, which is a task made easier using the predefined
templates, you’ll feel right at home. Since Airtable is essentially a database,
it offers nearly infinite flexibility at the cost of requiring more development
effort.

If you think in terms of tasks and workflows, monday work management might be
the right choice for you. Basically, project managers, planners and individuals
who pride themselves on a well-structured task management approach will likely
find monday work management more familiar. Workflows and reports can be launched
based on task status changes, and concepts like reviews and assignees are
already included.

monday work management’s inventory of templates does an excellent job of
demonstrating how almost any time-based workflow can fit into this task-based
model, from construction management to creative production efforts. monday work
management also offers its Work OS product, which purports to integrate multiple
tools and workflows a typical business uses, from CRM to software development.

There’s enough overlap in the template sets provided by Airtable and monday work
management that you could try each tool for your use case using a pre-populated
template. If the data-oriented structure of Airtable feels immediately familiar,
it’s likely the right choice for you. If you find the task and workflow-based
approach of monday work management to intuitively click, it’s probably a better
tool for you and your team.


TOP PROJECT MANAGEMENT SOFTWARE RECOMMENDATIONS


1 DOMO



Visit website

Build a modern business, driven by data. Connect to any data source to bring
your data together into one unified view, then make analytics available to drive
insight-based actions—all while maintaining security and control. Domo serves
enterprise customers in all industries looking to manage their entire
organization from a single platform.

Learn more about Domo


2 MICROSOFT PROJECT



Visit website

Delivered through Microsoft’s Office 365, Project Online with Project Pro is
capable of being utilized online from nearly any location on a variety of
devices, as well as in a desktop environment. This project portfolio management
software solution offers a variety of features and capabilities including work
management, demand management, portfolio analytics, resource management,
scheduling, financial management, collaboration, risk management, reporting, and
business intelligence.

Learn more about Microsoft Project


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3 CORNERSTONE



Visit website

Cornerstone is a configurable platform that offers organizations a fully
integrated talent management suite designed to ensure that the business can
recruit, train, and effectively manage all of their valuable human capital.
Cornerstone OnDemand includes powerful functions for Applicant Tracking,
Recruiting, Onboarding, Learning Management, Performance Reviews, Competency
Management, Compensation Management, and Succession Planning.

Learn more about Cornerstone


4 WORKFRONT



Visit website

Workfront is designed to help enterprise companies improve the efficiency of
their project process management through streamlining every aspect of a
company’s projects. An agile, next-generation solution, Workfront portfolio
management software improves collaboration and workflows through features
including: centralized request management, automatic approval routing, time
sheets and time tracking reports, social media integration, native mobile apps
and more.

Learn more about Workfront


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By Patrick Gray
Patrick Gray works for a leading global professional services firm, where he
helps companies rapidly invent and launch new businesses. He is the author of
Breakthrough IT: Supercharging Organizational Value through Technology as well
as the companion e-book The Breakthrough CIO's Companion. He has spent over two
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