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partners | contact
(866) 540-1291
Request a Demo
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* Features
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* Mobile Compliance
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* Hosting
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* E-banking
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* taskForce
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* File Fusion
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* iXpert
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* Accounting
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* Property Management
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* Collections
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* Web Portals
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* Web Service
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* Task Scheduler
partners | contact
(866) 540-1291
Request a Demo
* * Mobile Compliance
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* Hosting
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* E-banking
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* taskForce
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* File Fusion
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* iXpert
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* YOUR ONE SOURCE TECHNOLOGY SOLUTION
Increase the efficiency and productivity of your property management business
Request a Demo
* MOBILE
COMPLIANCE
You can update your compliance records on your mobile device while conducting
inspections using our new Google Maps feature.
Request a Demo
* VMS E-BANKING
With VMS e-Banking Integrations, there is virtually no limit to banking with
ease!
Request a Demo
* TASKFORCE™
VMS taskForce™makes task management of client data fast and easy.
Request a Demo
* FILE FUSION™
Generate all necessary reports and merge into one complete Financial PDF
document.
Request a Demo
* IXPERT™
Don’t get lost in a maze of information, get iXpert™!
Request a Demo
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YOUR ONE SOURCE TECHNOLOGY SOLUTION
VMS IS NOT JUST A SINGLE PROGRAM, BUT A SUITE OF MANAGEMENT TOOLS INCLUDING
EVERYTHING FROM ACCOUNTING, COMPLIANCE, COLLECTIONS, AND DELINQUENCY CONTROL, TO
INTERACTIVE WEB MODULES ALLOWING RESIDENTS, PROPERTY MANAGERS, BOARD MEMBERS AND
VENDORS TO INTERACT AND COMMUNICATE IN REAL TIME.
FIND OUT WHAT THOUSANDS OF HOMEOWNERS ASSOCIATIONS, CONDOMINIUM ASSOCIATIONS AND
APARTMENT/RENTAL MANAGEMENT COMPANIES ACROSS THE COUNTRY ALREADY KNOW...
VILLAGE MANAGEMENT SOFTWARE CAN AND WILL INCREASE THE EFFICIENCY AND
PRODUCTIVITY OF YOUR PROPERTY MANAGEMENT BUSINESS, GIVING YOUR COMPANY THE
COMPETITIVE EDGE IT NEEDS TO THRIVE AND GROW.
MOBILE COMPLIANCE
With VMS Mobile Compliance, you can update your compliance records on your
mobile device while conducting inspections using our new Google Maps feature.
VMS HOSTING OPTIONS
YOUR LIFE JUST GOT A WHOLE LOT EASIER WITH VMS HOSTING…
Purchased Software Virtual Hosting Leased Software Shared Hosting Dedicated
Server Site-2-Site VPN Tunnel Unlimited Property Licenses Dedicated SQL
Software 200 GB+ Dedicated Storage 2GB Storage Per Concurrent License
Total Data Management Remote Desktop Option Support / Updates Included Web
Portal Hosting Fee Low Fixed Fee Variable Rate
Green - Included Yellow - Optional
VMS E-BANKING
WITH VMS E-BANKING INTEGRATIONS*, THERE IS VIRTUALLY NO LIMIT TO BANKING WITH
EASE!
* Auto Account Reconciliation: Reconcile all bank accounts, clearing AP checks
and deposits
* Document Downloads: Monthly Statements and any other documents available for
download
* Lockbox: Daily payment files are downloaded, which can be automatically
processed into all owner accounts. Email notifications for processed payments
are then automatically generated and sent to your clients
* Validation Upload: Owner information is automatically uploaded to the bank,
allowing them to manage lockbox and check only payments
* Real-time AP check image integration through iXpert, AP and GL
* Real-time internal account transfers through AP and / or GL, as individual or
batched transfers for any property
* Real-time bank account balances
* Real-time bank account transaction history and daily balances
* Real-time owner transaction lookup with coupon and check images
*Participating Banks
TASKFORCE™
MANAGE YOUR CLIENTS’ NEEDS THROUGH VMS TASKFORCE™
VMS taskForce™ encompasses several modules that make task management of client
data fast and easy. Manage client calls, emails and work orders in a single
unified task management system, complete with an Outlook© like scheduler.
* Client Communications: Manage client calls and emails by drag-and-dropping
into the unified taskForce™ CRM system
* Work Orders: Create, assign and manage the workflow from inception to payment
* Scheduler: Outlook© like calendar feature to graphically display, filter and
manage your assigned tasks
* Architectural & Compliance Management: Assign and manage the workflow for
architectural and compliance issues
* Delinquency Management: Task manage your delinquency process and payment
plans
* Agendas
With VMS taskForce™ at your side, there is no limit to managing your client
relations effectively and efficiently
FILE FUSION™
CREATE SINGLE PDF DOCUMENTS USING MULTIPLE IXPERT™ REPORTS/PDFS
File Fusion™ allows users to create a single PDF document that includes reports
and linked PDF files from the Document Management System (iXpert™).
Users can define a Fusion batch to generate all necessary reports and merge
Document Management PDF files from AP expenses, bank statements, delinquency and
compliance letters into one complete Financial PDF document which can be emailed
to board members, attached as a board web document through the VMSWeb™ portal or
as a single PDF file.
IXPERT™
DON’T GET LOST IN A MAZE OF INFORMATION, GET IXPERT™!
iXpert™ is a new document management system included in the VMS software suite,
providing users with the ability to globally search for and retrieve information
stored throughout the database. Information can be stored in 24 file cabinets,
such as resident notes, ARC, compliance, delinquency, accounting adjustments,
and AP expenses.
Using a single search tool, users retrieve information that can be used to:
* Locate resident accounts, property data, web documents and FAQ information
* Combine PDF / RTF documents into a single PDF file or printed as a batch
* Export the information to an HTML / linked folder structure for easy property
or legal turnover
* Combine attached PDF documents into a FileFusion™ report group, generating
complete financial packages through a scheduled monthly task, which, with a
couple of mouse clicks, can be automatically emailed to board members or
uploaded to the VMSWeb portal
ACCOUNTING
VMS provides fully integrated accounts receivable, accounts payable and general
ledger modules. All data is processed and managed in real-time. Integrated G/L
budgeting, allows for automated budget generation. Unlimited customized reports
and parameters, in addition to access to over 440 pre-configured report
templates, all populated with real-time data.
General Ledger
* Batch Journal Entries*
* Memorized Entry Management
* Rapid Journal Entry Inquiry
Accounts Receivable
* Single Step Billing*
* Lockbox Processing*
* ACH Management
* Property & Account Adjustment Management*
* Coupon / Statement Creation*
Accounts Payable
* Batch Invoicing*
* MICR Printing*
* Digital Document Attachment & Signatures*
* Memorized Invoice Processing*
* Work Order to AP Submittal
*Batch Process
**Participating Banks
Banking
* Auto Reconciliation**
* Lockbox Processing*
* Positive Pay Analysis**
* Single View Manual Reconciliation
* Statement View
* AP Check Image View**
* Bank Account Transfers**
Delinquency Control
* Collection Management
* Automated Account Analysis
* Intelligent Balance Analysis
* Sequenced Letter Processing
* Automated Email Notices
Budget
* Multiple Budgets Across Cost Centers
* Auto Populate Prior Year Analysis
* Excel Add-In Module
* Month to Month Income to Expense Analysis
PROPERTY MANAGEMENT
VMS includes a suite of comprehensive property management modules designed to
increase your company’s productivity. Automated compliance management and work
orders with real-time data for employees, board members and outside vendors.
Architectural and compliance task management, digital document handing, letter
creation and committee/resident interactions are all managed effectively within
VMS. An advanced web module is included, providing up to date information for
your employees, board members, residents and vendors, thus cutting call volume
and saving your business time and money.
Compliance
* Automated Letter Sequences
* A/R Direct Fining
* Separate Account Ledger
* Email Notifications
* Online Review and Response*
* Mobile Application Featuring Google Maps™*
CRM
* taskForce™
* Registration: Pet, Vehicle, Visitor, Pool Pass and More
* Property Call Log
* Resident Call Log
* Ad-Hoc Merge and Letter Creation
* Outlook™ like Scheduler
Architectural
* Manage Digital Documents
* Merge and Letter Creation*
* Task Management
* Resident Review*
* Committee Approval
* Email Notifications
Online Access*
* Committee Management
* Group Events
* Documents
* Group Email Notifications
Tenants
* Managed Account Ledger
* Compliance Fining
* Ad-Hoc Merge and Letter Creation
* Call Log
Work Order
* AP Submittal
* Digital Document Attachment*
* Estimate Management
* Insurance Expiration Alerts
* Resident, Board and Vendor Maintenance*
*Web Capable
**Can be used with Work Order, Tenant and Architectural.
COLLECTIONS
The VMS Collections module will allow you to automate and efficiently manage the
collection process. Using predefined letter sequences with automated charges and
batch processing over one or all of your communities at the same time. VMS will
save your business valuable time in this traditionally laborious task. VMS also
integrates with collection agencies to provide up to the minute data on
delinquent accounts.
Predefined Letter Sequences
VMS provides customizable collection letter sequences to automatically manage
the collection process. The sequences can also be manually managed when desired.
Automated Charges
Late fees incorporated in the collection letter sequences are linked to the
accounting module for automated processing.
Batch Processing
Collection letter sequences and associated fees can be processed in bulk over a
single community or all of your communities at the same time.
Auto Sychronization to VMS Management Company
VMS can auto synchronize with other VMS systems if one system is defined as a
collection system and requests collection information from other management
companies using VMS. Third party vendors can use similar technology to extract
data for their accounting systems.
Lien and Foreclosure Management
VMS can be used to record and manage liens and foreclosure information for
managed delinquencies.
Payment Schedules
Payment scheduling and management can be set up and maintained, with
notifications of payment through lockbox processing.
WEB PORTALS
VMS creates customizable websites for your associations, providing real-time
access to the information your residents, employees and vendors need, thus
reducing telephone calls and saving your business time and money. Controlled
online access to reports and documents for your board members and residents, as
well as approved outside vendors. Resident opt-in automated email system
responses for payment, unpaid balances, architectural, compliance and work order
notifications. Board email notifications for architectural, work order and
invoice work flow review.
Mobile Compliance Application
* Web Based Mobile Integration
* Create/Manage Compliance Issues
* Picture Attachment
* Architectural Access for Units Being Reviewed
* Featuring Google Maps™
Real Time Resident Information
* Account Detail
* Compliance
* Architectural
* Debit Payment Definition
* Credit Card / e-Check Services
* Reporting
* Work Orders
Custom Websites Per Property
* Custom Logo
* Custom Style Sheets
* Website Options
* E-Commerce
* Vendor Access
Board Access
* Approval for A/P
* Check Processing
* Reporting
* Compliance Review
* Architectural Review
* Work Orders
Compliance Committee Access
* Reporting
* Compliance Review
* Mobile Compliance Application
Architectural Committee Access
* Architectural Review
* Architectural Approval
WEB SERVICE
VMS integrates with and provides real-time data to a wide variety of outside
vendors servicing your communities. This includes integration to major HOA
banking institutions, resale document vendors, collection agencies and
maintenance companies. VMSXChange also allows integration with third party
website providers.
Certification Document Integration
eDistribution is a feature of VMS that allows document management vendors to
automatically receive processed compliance and delinquency letters for mailing
and certification management.
Resale Disclosure Integration
Full Integration with major document vendors, providing fast, efficient resale
document retrieval.
3rd Party Data Retrieval Capabilities
The VMS web service allows external vendors to gain access to your data
securely, which allows our clients to offload tasks to trusted vendors, saving
time and money.
3rd Party Web Site Integration
VMS integrates with major 3rd party website developers to provide the real-time
data they need to populate customized community websites.
Collections Data Vendor Integration
VMS can be configured to work with authorized collection agencies, providing the
accurate and up to date information they need to manage your communities.
Banking Integration
VMS is integrated with major HOA banking institutions to provide lockbox
processing, ACH processing and auto-reconciliation
AUTOMATED TASK SCHEDULER
The Automated Task Scheduler provides your business with the ability to plan and
execute future tasks such as billing, lockbox processing, database backup,
homeowner notifications and report generation to various media (printer shares,
electronic files or website posting). This automation insures that critical
tasks will be performed accurately and on time. The Task Scheduler can also be
used to schedule the rendering and distribution of reports and budgets to
approved board members, employees or outside vendors.
Database Backup & Reorganize
* Scheduled Backup of Database
* Maintenance of Database Indexes for Optimal Performance
Automated Lockbox Processing
* Automatically Download Bank Lockbox File*
* Process Payments Directly Into Resident Accounts
* Reports Created as PDF Files During Processing
Automated Billing
* Scheduled Posting of Recurring Charges
* Reports Created as PDF Files During Processing
* Automated Setup of ACH Debit
Financial Reports
Schedule Reports for:
* Board, Compliance & Architectural Web Portals
* Printers
* Network Folders
* FTP Servers
Automated Homeowner Notifications
* Email Notifications
* Architectural & Compliance
* Calendar Events
* Late Fee Notifications
* Payment Processing
* Work Order Maintenance
Automated Bank Process
* Download Account Reconciliation Data
* Lockbox Files
* Statements
* Upload Validation Files
* Upload ACH Nacha Files
TEAM SOFT SOLUTIONS
PO BOX 777245, HENDERSON, NV 89077-7245
SALES INQUIRIES: (702) 979-4045 | (866) 540-1291
SALES INQUIRIES
(702) 979-4045 | (866) 540-1291
CUSTOMER SUPPORT: (702) 979-4045
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2017 - 2024 Team Soft Solutions.
All Rights Reserved. Designed by EMPRESS DESIGN
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