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 * Payroll Deductions in 2023: What Can and Cannot be Deducted from an
   Employee’s Wages


PAYROLL DEDUCTIONS IN 2023: WHAT CAN AND CANNOT BE DEDUCTED FROM AN EMPLOYEE’S
WAGES




VICKI M. LAMBERT

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll
Advisor™, a firm specializing in payroll education and training. The company
(www.thepayrolladvisor.com) offers a payroll news service which keeps payroll
professionals up-to-date on the latest rules and regulations. With nearly 40
years of hands-on experience in all...
Read More

April 04, 2023
01:00 PM ET | 12:00 PM CT
90 Mins
Refer To Friend





In payroll we calculate the gross wages of an employee by meticulously following
strict regulations on what must be or must not be counted as hours worked and
taxable income. We pay the employee their net paycheck only by the payment
method that is permitted. But what about in between? When it comes to deducting
from the employee’s gross wages to achieve the net income are you also adhering
strictly to the rules?

After calculating gross wages for an employee is accomplished, much more
difficult decisions must be made. What must an employer deduct from an
employee’s wages? What can be deducted legally? What can never be deducted?
These questions and more must be answered correctly before processing that
paycheck. And if this is the employee’s final check…the rules may change!
Handling deductions is a complex task that payroll must get right every time for
every payroll check. Failure to deduct the proper taxes could result in
penalties on the employer from the IRS but making an illegal deduction for a
fringe benefit or for collecting an overpayment can get the employer a visit
from the federal Department of Labor auditor, the state department of labor
auditor or both! Sometimes the federal government will allow the deduction but
that certain state won’t.

Everyone knows that payroll deducts for federal and state taxes. However, how
much input does the employee have concerning these deductions? All these
questions and more will be answered by payroll expert speaker Vicki M. Lambert,
CPP, in this webinar. Vicki will also provide answers to questions such as: 

 * Which taxes are mandatory?, which are a courtesy? and which ones the employee
   controls?, 
 * If the IRS or the state wants payroll to collect for back taxes; how is that
   processed?  
 * What does payroll do if a “payday loan” deduction is received as opposed to a
   creditor garnishment? Which ones must we honor and why. 

Fringe benefits are a normal part of payroll for most employees. Deducting for
voluntary fringe benefits such as health insurance or group term life can
usually be an easy task. But what about health insurance under a medical support
order?  Does that change how it is processed by payroll? Vicki will discuss
processing voluntary and involuntary health insurance deductions. 

Many employers require their employees to wear uniforms for work. Can the cost
of the uniforms and their upkeep be deducted from an employee’s wages? What
about cash shortages or breakage? Can I deduct the cost of shortage or breakage
from the employee’s paycheck under the state or federal laws? Some employers
offer meals and lodging as part of the employee’s work contract. What can be
deducted from the employee’s paycheck for employer provided meals and lodging
and can this be used as credit against the minimum wage paid? What if an
employee is overpaid? Can the employer simply deduct the overpayment from future
payments or does the employee have to agree to the deduction in writing?  Does
the federal law differ from the state law in this area and, if it does, which
one does the employer have to follow?

Many employers advance vacation for their employees to ensure that all employees
are rested and working at peak efficiency. But what if the employee takes their
vacation in advance and then leaves the company? Can an employer recoup advanced
vacation hours from the employee’s final check under federal or state laws. Many
employers give loans, advances on wages to employees or allow employees to
purchase items from the employer. Join this information-packed webinar with
Vicki M. Lambert to review how these can be recouped or repaid if the employee
stays or if the employee terminates.

Failure to follow the regulations pertaining to employee wage deductions can
result in substantial penalties and interest. In this webinar, Vicki will
discuss what can and what cannot be deducted from an employee’s regular paycheck
as well as their final one. 

> Webinar Highlights

 * Taxes—which are mandatory, which are a courtesy, and which ones the employee
   controls
 * Child support—the limits but not beyond
 * Tax levies—federal and state
 * Creditor garnishments—how many can you honor and how often
 * Voluntary wage assignments for “payday loans”—when are they required to be
   honored
 * Handling fringe benefits such as health insurance or group term life
 * Uniforms—when the employer pays for it and when the employee furnishes it
 * Meals—when they become part of the employee’s wages 
 * Lodging—when it is part of the employee’s wages and when is it a perk
 * Shortages—the employee came up short, so they must cover that right?
 * Breakage—you broke it, so you have to pay for it, legal or not?
 * Overpayments—the employee was overpaid so you can just take the money back,
   or can you?
 * Advanced vacation pay—the employee knows the vacation hours were advanced so
   we can take them back when the employee quits can’t we?
 * Loans to employees: what terms can be set while the employee is still active
   and what can be taken when the employee terminates
 * Employee purchases—active employees and terminated employees
 * Anti-wage theft laws and the states

> Who Should Attend

 * Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry
   Level Personnel
 * Human Resources Executives/Managers/Administrators
 * Accounting Personnel
 * Business Owners/Executive Officers/Operations and Departmental Managers
 * Lawmakers
 * Attorneys/Legal Professionals
 * Any individual or entity that must deal with the complexities and
   requirements of paying employees


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CREDIT(S)

IRS CPE Credits: 1 Tax hour

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