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EMPLOYEE EVALUATION FORM

Table of Contents

 * What is Employee Evaluation?
 * What is The Purpose of Conducting Employee Evaluation?
 * What Are The Types of Employee Evaluation?
 * How to Create the Proper Employee Evaluation Form?
 * How Often Are Employee Evaluations Done?
 * How Are Employee Evaluations Conducted?
 * Employee Evaluation Form Samples
 * Frequently Asked Questions (FAQ) & Answers
   * What Is An Employee Evaluation Form?
   * What Should I Write In An Employee Performance Evaluation?
   * What Should Be Included In An Evaluation Form?
   * How Do You Write An Evaluation?
   * How Do You Complete An Employee Evaluation?
   * What Are Evaluation Techniques?

HERE IS AN INSIGHT INTO WHAT THE EMPLOYEE EVALUATION FORM IS, WHAT ARE THE TYPES
OF IT, WHY IT SHOULD BE CONDUCTED, AND HOW TO CONDUCT IT PROPERLY.



Conducting employee evaluation is important to help your employees and their
team members to grow and improve as professionals. They will learn a better way
to serve the organization and to feel encouraged to reach both the goals of
their personal selves and the company. In order to organize effective
evaluations, you may consider using an employee evaluation form to record the
feedback.

This article will walk you through the best practices when it comes to
conducting the evaluation for employees, including the breakdowns of its
definition, the purpose, the types, the methods, and the answers to several of
the most common questions asked about this topic.

Employee Evaluation Form – Performance Review


WHAT IS EMPLOYEE EVALUATION?

Employee evaluation is a performance review that’s usually planned and organized
by a supervisor or manager. Typically, it involves discussions about
expectations that the employees have met, exceeded, and also fallen short for a
certain time period previously.

It is also usually referred to as performance evaluations and commonly holds
once a year. It is often connected directly with promotions and compensations
for the employees.



The supervisor or manager, ideally, will perform an evaluation based on the
notes that they keep out throughout the year, so they can cite some specific
instances in which the employee has been exceeding or needing to improve. It is
also typical for the supervisor or manager to talk about things that the
employee needs to improve their work performance.


WHAT IS THE PURPOSE OF CONDUCTING EMPLOYEE EVALUATION?

The primary purpose of conducting employee evaluation is to get job performance
measurements. A lot of evaluations use quantitative measurements for a work
environment that focused on production. Some employee evaluations allow using
metrics that measure the work quality of employees. It is important to organize
employee evaluation because it can become an instrument to determine whether the
skill set of the employee is suitable for the job.

Meanwhile, the goal of conducting employee performance evaluation is to improve
how the organization or the team functions, in order to accomplish customer
satisfaction at higher levels.


WHAT ARE THE TYPES OF EMPLOYEE EVALUATION?

Here are some examples of employee evaluation form types that you can use for
your organization. They may be customized to match the questions and the themes
you want to use.

360-Degree Review

This evaluation is essentially comprehensive review methods to collect feedback
and insights regarding the performance of the employee from their peers,
co-workers, supervisors, and subordinates.

Manager Evaluation

This evaluation involves a set of questions asked in a survey that the employees
should answer, in order to evaluate the work effectiveness of their manager –
both direct and indirect. It is very useful for the management to know better
about the manager’s work attitude, job performance, and readiness to help their
subordinates, and more.

Supervisor Evaluation

This evaluation involves a survey to gather information and feedback about a
supervisor from the employees. This evaluation helps the company or
organizations and the leader board to know about the supervisor’s work accuracy
and to help them evaluate the supervisor’s value – and whether it adds to the
organization and the team member as a whole.

Employee Satisfaction

This evaluation survey is conducted in order to know the level of satisfaction
or dissatisfaction of the employees in a workforce. It’s important to do
employee satisfaction measurement because not only dissatisfaction can decrease
the employees’ performances but it also affects the levels of employees’
attrition.

Employee Engagement

This evaluation survey allows the organization to test employees’ engagement
levels and to know the level of their motivation to give great performance in
the workplace. Engagement of employees is a concerning matter for the majority
of companies and organizations, as disengaged employees may set a negative tone
for the other co-workers. A disengaged employee also tends to perform poorer in
terms of performance compared to other employees.


HOW TO CREATE THE PROPER EMPLOYEE EVALUATION FORM?

The employee evaluation form needs to include several specific components in
order to be deemed as effective functions. Here are some of the major components
required from a performance evaluation tool:

Employee Strengths

The purpose of conducting the evaluation process is to focus on the positive and
negative factors regarding employees’ performance. However, the process will
bring great results if the evaluation form is designated to focus on the
greatest strength of individuals instead of highlighting the things that haven’t
been doing well.

Areas of Improvement

Creating and providing a list of shortcomings is not motivational for the
employees. You may want to give a review of their performance instead, and focus
on the areas they can improve in the upcoming future. This section must include
specific tips to help individuals get better at their skills.

Score-Based Assessment



Some organizations use scorecards to measure feedback from employees. It can be
a good tool to evaluate the contribution of employees based on the range instead
of a fixed statement. The scorecard may focus on the specific aspect of
performing a certain job such as productivity, communication skills, and quality
of work.

Qualitative Reviews

Even though a score-based assessment or quantitative measurement is great, the
evaluation to determine the success level of employees may be abstract. For
example, measuring the marketing and sales team’s performance might be easy,
because you can use the number while measuring the designer teamwork using this
particular method is hard. This is where you may want to consider using
qualitative techniques to conduct the assessment.

360-Degree Feedback

Employees are required to interact with stakeholders on an everyday basis in
order to perform their job. So, to gather a well-rounded performance evaluation,
the employer may gather the facts by taking perspectives of multiple accounts
such as the employee’s interaction with their colleagues, customers, managers,
and more.

Custom Rating Scales

Several organizations sometimes utilize technical terms to measure the
proficiency of their employees. Therefore, they wouldn’t use standard parameters
when it comes to collecting qualitative feedback, but instead using a custom
rating scale to assess the employee’s performance and competency.

Additional Suggestions

The employee performance evaluation must result in strong recommendation about
what skills, both main and additional, that can be attained by employees in
order to give better work performance. Based on the gathered data, the HR team
may facilitate opportunities for the employees to develop such as training to
strengthen their competencies and skills.


HOW OFTEN ARE EMPLOYEE EVALUATIONS DONE?

It is common for the employee evaluation to be referred to as an annual review
because it is usually conducted once a year. However, remember every single
thing that happened throughout the year might be not easy for the managers and
the employees. Several studies also show that the annual evaluation brings
little to improve the employees’ performance.

As an alternative, in the last several years, there are some evaluations that
prove to be just as effective as the annual ones. There are more employers who
provide frequent feedback from the employees and the results often show to be
better. It may depend on the company’s circumstances and needs, but the reviews
might be conducted on a monthly or quarterly basis. Some organizations even go
as further as conducting it on weekly basis.


HOW ARE EMPLOYEE EVALUATIONS CONDUCTED?

Usually, the employee evaluations will be conducted during formal meetings
between the employee individually and the manager. It is traditionally done in a
private office room in the workplace. Adjusting the timing might improve the
evaluation’s process and results. The organizations that hold more frequent
employee reviews find it easier to achieve the goals of performance management
by doing more informal and shorter discussions regarding the latest
developments, instead of reconstructing the last whole year. It also helps the
management to solve small problems faster instead of letting them grow, and also
allows them to appreciate and recognize the latest employees’ accomplishments.


EMPLOYEE EVALUATION FORM SAMPLES

Employee Evaluation Forms [75.71 KB]

Download Employee Evaluation Forms (.PDF)

Employee Evaluation Forms [32.86 KB]

Download Employee Evaluation Forms (.PDF)

Employee Evaluation Forms [120.65 KB]

Download Employee Evaluation Forms (.PDF)

Employee Evaluation Forms [120.78 KB]

Download Employee Evaluation Forms (.PDF)


FREQUENTLY ASKED QUESTIONS (FAQ) & ANSWERS


WHAT IS AN EMPLOYEE EVALUATION FORM?

It is the form that’s used to review and document the performance of employees
formally and to get them to acknowledge that the evaluation is being conducted.


WHAT SHOULD I WRITE IN AN EMPLOYEE PERFORMANCE EVALUATION?

It must have basic personal information about the employee and the
supervisor/manager, which may include: name, position, department, employee ID,
and many more.


WHAT SHOULD BE INCLUDED IN AN EVALUATION FORM?

The majority of employee evaluation will include assessment of a set of skills
such as teamwork, collaboration, communication, work quality, work accuracy,
problem-solving, attendance, reliability, punctuality, and ability to meet
deadlines and achieve goals.


HOW DO YOU WRITE AN EVALUATION?

You have to involve a set of measurements comprised of metrics in order to
assess the performance of your employees that tied to the goals of the company.
This might include customer ratings, sales revenues, completed projects,
completed products, as well as accidents and errors.


HOW DO YOU COMPLETE AN EMPLOYEE EVALUATION?

You may give and receive the feedback by using a physical paper form,
electronically through email, or through in-person conversation. The content and
format may depend on the intentions and circumstances.


WHAT ARE EVALUATION TECHNIQUES?

The method of assessing employee performance reviews, which is divided into
qualitative and quantitative techniques.

In the end, it is essential to acknowledge that the employee evaluation form is
not the remedy of all the performance problems both for the individual and for
the organization. However, conducting collective actions to assess performance
might be the best set of practices even though there is no single best way to
hold the assessment.






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ARCHIVES

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CATEGORIES

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