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PRODUCT REQUIREMENTS TEMPLATE


BY ATLASSIAN

Your pre-launch prep and post-launch progress check

Use template


As excited as you are to roll out a new product or feature, you don’t want your
enthusiasm to sabotage your ability to make strategic decisions. You need to
ensure that whatever you’re launching is well thought out and has a real use
case. Use this template to flesh out your product requirements with your
development team and product designers. The sections of this template will walk
you through the assumptions you're making, user stories, UX design, scoping, and
more.




HOW TO USE THE PRODUCT REQUIREMENTS TEMPLATE


STEP 1. COVER THE BASICS

Set the scene by using the top table of the template to lay out the details of
your new product or feature. What’s your target release date? What’s the current
status? Who is on the core team? You can type /date to quickly add your target
release date, "/jira" to link directly to Jira epics or issues, and @ mention
team members to keep everybody in the loop.


STEP 2. OUTLINE YOUR OBJECTIVE AND SUCCESS METRICS

You aren’t launching this new product or feature for the sake of doing so (at
least, you shouldn’t be). In the Objective section of the template, provide a
brief explanation for how this project supports your organization’s larger
goals. Basically, why should this new feature or product exist in the first
place? Then, in the Success metrics table, list your product or feature-specific
goals as well as the metrics you’ll use to monitor your success. For example,
maybe you want to simplify the user experience and you’ll know you’ve done so
when your customer satisfaction scores increase by at least 15%.




STEP 3. LIST YOUR ASSUMPTIONS AND OPTIONS TO ADDRESS THEM

This product or feature is entirely new, which means you don’t have a ton of
existing information to work off of. However, you do have assumptions – and
those can be surprisingly powerful for informing your next steps. In the
Assumptions section of the template, jot down any assumptions you have about
your users, technical constraints, and business goals. Do you think most users
will access this feature from a tablet? Note that here. 

With those assumptions in mind, you’ll use the Options table to map out all of
the product requirements you’ve considered. If most users will utilize this
feature on a tablet, then one requirement is that you need it to be mobile
responsive. In addition to stating the requirement itself, this table also has
spots for you to come up with a user story (i.e., John is a PM who wants to
check his team’s progress from the train station), assign a level of importance,
note any Jira issues, and record any other notes you need to keep handy.


STEP 4. ADD SUPPORTING DOCUMENTATION

There’s a lot that goes into pulling together a new feature or product, and it’s
smart to keep that information consolidated so everybody has a single source of
truth and can find what they need. Use this section of the template to add
mockups, diagrams, or visual designs related to the product requirements you’ve
outlined. Having all of those in one place immediately gives everybody the
context they need.


STEP 5. ANTICIPATE OPEN QUESTIONS AND SCOPE CREEP

Sometimes the process of launching a feature or product seems like a
never-ending series of questions. As soon as you address one, five more seem to
crop up. This table gives you a spot to jot down those questions as they come to
you (for example, how will you make your users aware of this new feature?) so
you don’t lose track of them. When you eventually come up with a suitable
answer, there’s a space to record that information as well as the date that you
answered it so you can track your progress and the evolution of your product. 

Finally, we know that the words “scope creep” alone are enough to send a shiver
down your spine, and one of the best ways to prevent it is to be proactive. Use
this final section of the template to list what’s out of scope for this feature
or release. Be as specific as possible (and continue adding to this section as
you move forward) so that everybody knows where the line is.

--------------------------------------------------------------------------------

Atlassian is an enterprise software company that develops products for software
developers, project managers, and content management.


COLLECTIONS THIS TEMPLATE BELONGS TO     VIEW ALL


 * FREE TEMPLATES FOR PRODUCT MANAGERS
   
   View 5 templates →


 * TAKE CHARGE OF SOFTWARE DEVELOPMENT WITH THIS TEMPLATE COLLECTION
   
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   Turn customer interviews into insights with the customer interview report.
   
   Use template Learn more

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   Visualize your customers' experiences and find opportunities for improvement.
   
   Use template Learn more




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