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YOUR EVENT, YOUR BRAND – UNLEASH FULL BRANDING POWER WITH AIRMEET





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PRIVACY POLICY

Last updated on March 08, 2024.

Airmeet Inc. (“Airmeet”, “Company”, “We“, “Us“, or “Our“), owns and operates the
website Airmeet (hereinafter referred to as “the Platform”) is committed to
protecting Your privacy and the Personal Data (defined hereinafter) that You
share while using the Platform.

Airmeet is a virtual event hosting technology platform which enables Hosts to
organise Events and connects them with Participants for providing them Services
through the Platform. 

This Privacy Policy is applicable to Airmeet and its affiliates and subsidiaries
and is incorporated into and subject to Our terms of use (“Terms”) and shall be
read harmoniously and in conjunction with the Terms. Unless specifically defined
herein, all capitalised terms used herein but not defined in this Privacy Policy
shall have the meaning ascribed to them under the Terms.

This Privacy Policy specifies the manner in which Your Personal Data is
collected, received, stored, disclosed, transferred, dealt with, or otherwise
processed by the Company through Your use of the Platform. This Privacy Policy
does not apply to information that You provide to, or that is collected by, any
Third Party Service Providers (defined hereinafter) through the Platform, and
any Third Party Sites (defined hereinafter) that You access or use in connection
with the Services offered on the Platform.

Please read the Privacy Policy carefully prior to using or registering on the
Platform or accessing any Content or availing any Services through the Platform.
By visiting the Platform or setting up or creating an Account on the Platform
for availing the Services and clicking on the “I accept” button provided on the
Platform, You (“You”, “Your”, “Yourself” as applicable) accept and agree to be
bound by the terms and conditions of this Privacy Policy and consent to the
Company collecting, storing, processing, transferring, sharing and using Your
information including Your Personal Data in accordance with this Privacy Policy.
Please note that the term “You” under this Privacy Policy, shall mean the Hosts
and Participants individually and collectively, when the context requires.

In case You are a Host who is accessing the Platform as a representative of and
on behalf of a legal entity or organisation, (i) You represent and warrant that
You have the full authority to represent the legal entity and have power to bind
them; and (ii) You understand that the Privacy Policy, upon acceptance by You,
is applicable to and binds all other persons co-hosting an Event and accessing
or using the Platform and the Services on behalf of the same legal entity or
organisation for this purpose.

Further, in case You are a minor as per the laws of the territory/country from
where You are accessing the Platform, You  (i) accept and acknowledge that You
are accessing the Platform through a parent or a legal guardian who is of a
legal age to form a binding contract in accordance with applicable laws of such
territory/country and such person has accepted this Privacy Policy on Your
behalf to bind You, and also hereby undertake that You are permitted to lawfully
access the Platform from the territory/country from which You are accessing it;
and (ii) hereby acknowledge that You are accessing this Platform (including the
interactive features therein) under the supervision of Your parent or legal
guardian and have their express permission to use the Services. Please note that
there are certain specific provisions of the Privacy Policy which may be
applicable to You in case You are a minor. If You believe Your minor is
accessing the Services or Platform without Your consent, please contact Us.


1. OUR STATEMENT OF PRIVACY PRACTICE

We are not in the business of selling Personal Data collected by Us from You. We
use Your Personal Data to provide Services to You, service Your requests,
process payments for the Services, communicate with You regarding the Services,
 generally maintain Your Account with Us, and enhance and customize Your overall
experience on the Platform.


2. MANNER OF COLLECTION OF PERSONAL DATA

“Personal Data” means any information about an individual/natural person from
which that person can be identified, directly or indirectly, and also includes
information referred to as “personally identifiable information” or “personal
information” under applicable data privacy laws, rules, or regulations. It does
not include data where the identity has been removed or anonymous data and this
Privacy Policy does not apply to such anonymised data or de-identified or
aggregated data.

We collect Personal Data about You by different methods including through: 

 * Information You voluntarily provide Us including during Account creation

This comprises of the Personal Data You provide directly to Us including while
creating an Account with Us, subscribing to Our Services, attending in an Event,
by providing Payment Details, or while providing feedback or by contacting Us;
and

 * Information automatically collected

Certain Personal Data about You is automatically collected by Our systems, in
connection with Your use of Our Services and/or visit to Our Platform through
cookies, third – party tools, server logs and other similar technologies.


3. DATA WE COLLECT ABOUT YOU

We collect the following categories of data about You:

 * Identification data

This includes Your image (profile picture) and complete name, email address,
complete address, pin code, city, country, mobile/telephone numbers, username or
similar identifier, title or designation and name of the organisation, if
applicable.

 * Transactional data

This includes Payment Details and other information regarding payments You make
available to Us and other details of products and Services You have accessed or
used through the Platform. We do not store card details on Our servers. Credit
and debit card payments are processed by Third Party Service Providers engaged
by Us, including payment aggregators or gateways on their secure payment server
and all card details are fully encrypted and stored by them.

 * Automated data

This includes Your internet protocol (IP) address, third party tools, browser
type and version, software and hardware attributes and information, time zone
setting and location, browser plug-in types and versions, internet service
provider, cookie information, type of camera, microphone or speakers, device
information, operating system and website, browser actions and patterns and
other technology on the devices You use to access the Platform and/ or the
Services.

 * Account data, User communications and Posts

This includes Your username and password (stored in encrypted format), Events
attended by You (including duration, participation/engagement, join and leave
time), Your interests, preferences (including communication preferences) and how
You use the Platform and Services, Your correspondences, emails, testimonials,
networking tables, postings, reviews, chat rooms, feedback and survey responses.


4. USE OF DATA COLLECTED

Our primary purpose in collecting Personal Data is to provide You with a secure,
smooth, efficient, and customised experience on the Platform. In general, We
process Your Personal Data and non-Personal Data to create, develop, operate,
deliver, and improve the Platform and the Services. We shall use this
information in the following ways:

 1.  To create and manage Your Account;
 2.  To meet or fulfil the reason You provided the Personal Data to Us;
 3.  To provide, maintain, develop, protect, and improve the Services including
     testing, research, analysis, and development of the Platform;
 4.  To understand Your preferences and to enhance and customize Your experience
     of using the Platform;
 5.  To communicate with You about the Services, including Service
     announcements, notices, updates, or changes;
 6.  To provide support and assistance for the Services;
 7.  To personalize Platform content and communications based on Your
     preferences;
 8.  To process transactions including purchase of Tickets or availing of
     Subscription Plans, as may be applicable;
 9.  To respond to Your inquiries, grievances and fulfil Your requests or to
     send any notice to You as specified in the Terms or this Privacy Policy;
 10. To perform data analysis, analyse trends, internal research for
     technological development;
 11. To share such Personal Data with any Third Party Service Providers engaged
     by the Company, in the course of providing or enabling provision of the
     Services through the Platform;
 12. To protect against or deter fraudulent, illegal, or harmful actions and
     maintain safety, security, and integrity of the Platform and/or the
     Services;
 13. To comply with Our legal or contractual obligations, resolve disputes, and
     enforce our Terms or this Privacy Policy; and
 14. To respond to law enforcement requests as required by applicable law, court
     order, or governmental regulations.

If you are a Host, in addition to the above, We may also use your Personal Data
for the following purposes:

 1. To communicate with you about the offers and features in relation to the
    Services; including serving targeted offers and ads through the Services;
    and
 2. To provide marketing communication to you.

It is hereby clarified that such offers, ads or marketing communications as
referred in clauses (i) & (ii) above are not directed towards Participants.

We will not collect additional categories of Personal Data or use the Personal
Data collected by Us for materially different, unrelated, or incompatible
purposes without seeking Your express consent.

Further, We may send You emails regarding Your use of the Services. If You do
not wish to receive communications from Us, please indicate Your preference by
emailing Us at support@airmeet.com. You will not be able to opt-out of receiving
administrative messages, customer service responses or other transactional
communications. Also, We may receive a confirmation when You open an email from
Us, which helps Us improve Our Services.

If you are a Host, We may also send promotional emails to you. However, We will
provide you the ability to opt-out of receiving such promotional emails from Us.
If you do not wish to receive promotional communications from Us, please
indicate your preference by emailing Us at support@airmeet.com.

If you are a Host, We may also use your name and logo for external marketing and
promotions, including on our website or in our other marketing collaterals.


5. DISCLOSURE OF PERSONAL DATA

Airmeet may disclose Your Personal Data to third party vendors and service
providers  including payment aggregators, processors or gateways (“Third Party
Service Providers”), to facilitate the provision of Services (or any part
thereof) through the Platform and to provide services, such as auditing, data
analysis, and to prevent, detect, mitigate, and investigate fraudulent or
illegal activities related to Our Services. Airmeet may also disclose Personal
Data of Hosts to Third Party Service Providers for seeking their assistance with
delivery of relevant marketing messages and advertisements to Hosts. Airmeet
contractually mandates these Third Party Service Providers to keep such Personal
Data confidential and use it only for the purposes for which Airmeet discloses
it to them.

Airmeet may share or disclose Participant’s complete name, email address,
designation, organisation, country, and city and other information that may be
required by the Host, whose Event the Participant wishes to attend. If You are a
Participant, You expressly consent to the disclosure of Your aforementioned
Personal Data by Airmeet to the relevant Host whose Event You wish to attend.
Further, Airmeet may also share participation related details (including in the
booths in the arena) of the Participants with the Host from time to time. Such
participation related details may include the number of Participants who joined
an Event, number of visits by the Participants to a booth in the arena on the
Platform, number of new registrants for an Event, number of repeat registrants
for an Event, etc. Please note that Airmeet is not liable for the treatment of
such information thereafter by the Host.

Please note that any Event Content or Personal Data that You share or upload
during any Event, either as a Participant or as a Host, accessing any of the
interactive features on the Platform, including turning on Your video camera or
audio feature on the Platform or a message or a chat sent by You or content
shared by You, can be viewed by other Users participating in that Event. 

Airmeet may need to disclose Your Personal Data, if required to do so by law or
in the good faith belief that such disclosure is reasonably necessary inter-alia
to: (a) comply with a legal obligation or legal process; (b) protect and defend
the legal rights or property of the Company, including to enforce Our
agreements, policies, this Privacy Policy, and Terms; (c) protect the safety of
the Company, including its employees, representatives, agents, Users, or any
person, in an emergency. In such an event, the Company shall be under no
obligation to inform You or seek Your approval or consent.

We may share aggregated anonymized (and de-identified) information about You
with third parties either through the Platform or otherwise, at Our discretion.
We may also provide Platform level recommendations on matters relating to
Services and Hosts, which may be conducted by Airmeet or any Third Party Service
Provider engaged by Airmeet on its behalf, for this purpose.

Airmeet may disclose or transfer Your information (personal or otherwise) to
third parties (including during negotiation) to whom Airmeet may choose to sell,
transfer, merge or divest all or a portion of its business or assets or in
connection with any financing, acquisition, bankruptcy, dissolution,
transaction, or proceeding. Alternatively, Airmeet may seek to acquire other
businesses or merge with them. In such cases, such third party shall be
contractually bound to comply with the terms of this Privacy Policy, in relation
to any Personal Data disclosed to them.

Airmeet may store information that You provide at data centres or servers,
whether owned, leased, licensed, or used by Airmeet, at a jurisdiction different
to where You reside. By using Airmeet or providing Personal Data for any of the
purposes stated in this Privacy Policy, You consent to the transfer to and
storage of Your Personal Data to any third party jurisdiction. We may store Your
Personal Data (or any portion thereof) locally in order to comply with
requirements under specific local laws and regulations which may be applicable
to Us.


6. SECURITY

Airmeet takes reasonable steps to help protect Your rights of privacy and Your
Personal Data in an effort to prevent loss, misuse, unauthorized access,
disclosure, alteration, or destruction of such information, in compliance with
applicable laws. The technical and organizational measures adopted by Us to
protect Your Personal Data have been determined after taking into account state
of the art technology, the cost of implementation and the nature, scope, context
and purposes of processing as well as the risks of varying likelihood and
severity for rights and freedoms of natural persons posed by the processing,
both at the time of the determination of the means for processing and at the
time of the processing itself. We have implemented measures that ensure that
only Personal Data which is necessary for each specific purpose of processing is
processed.

When Payment Details and other payment card account information is being
transmitted on or through the Platform, it will be protected by encryption
technology. You expressly consent to the collection and sharing of Your
information including Personal Data with Third Party Service Providers to
process payments and manage payment card information. Airmeet does not itself
store Your payment or payment card information and does not have direct control
over or responsibility for Your payment or payment card information. Airmeet
takes reasonable measures to protect the transmission of Your payment or payment
card information and/or Personal Data to ensure that they are secure. However,
Airmeet assumes no liability or responsibility for disclosure of Your
information including Personal Data due to errors in transmission, unauthorized
third party access, or other causes beyond its reasonable control. You play an
important role in keeping Your Personal Data secure. You shall not share Your
user name, password, or other security information for Your Account with anyone.


7. TRANSPARENCY AND CONSENT

Your acknowledgement: All information disclosed by You shall be deemed to be
disclosed willingly and without any coercion. No liability pertaining to the
authenticity/ genuineness/ misrepresentation/ fraud/ negligence, etc. of the
information disclosed by You shall lie on Airmeet, nor will Airmeet in any way
be responsible to verify any information obtained from You.

You shall ensure and confirm that the Account information provided by You is
complete, accurate and up to date. If You provide any data that is untrue,
inaccurate, not current or incomplete (or becomes untrue, inaccurate, not
current or incomplete), or if Airmeet has reasonable grounds to suspect that
such data is untrue, inaccurate, not current or incomplete, Airmeet has the
right to suspend or terminate Your Account and refuse any and all current or
future use of the Platform (or any portion thereof) at its discretion and/ or
the Services, in addition to any right that Airmeet may have against You at law
or in equity, for any misrepresentation of information provided by You.


8. WITHDRAWAL OF CONSENT

You may choose to withdraw Your consent to this Privacy Policy at any point in
time. Such withdrawal of the consent must be notified to the Company in writing
to support@airmeet.com. In case You do not provide Your consent or later
withdraw Your consent, We request You not to access the Platform, Content and
use Services and We also reserve the right to not provide You any Services
and/or Content on the Platform. In such a scenario, the Company may delete Your
information (personal or otherwise) or de-identify it so that it is anonymous
and not attributable to You (except to the extent, as detailed in Clause 4
(xiii) and (xiv) above).


9. RIGHT TO ERASURE

This is also known as ‘the right to be forgotten’ and, in simple terms, enables
You to request the deletion or removal of Your personal information where
there’s no compelling reason for Us to keep it. Such right of erasure can be
exercised by writing to Us at support@airmeet.com. This is not a general right
to erasure; there are exceptions, such as when the law requires Us to retain
certain personal information about You or where such retention is required for
providing Our services to You, etc.


10. PUBLIC POSTS

You may provide Your feedback, reviews, testimonials, etc. on the Platform on
Your use of the Services provided by the Company (“Posts”). Any content or
Personal Data (for instance, Your name, designation, name of the organisation)
and Posts that You share or upload on the publicly viewable portion of the
Platform (for instance, on discussion boards, networking tables, in messages and
chat areas, etc.) will be publicly available, and can be viewed by other Users
and/ or other visitors on the Platform. Your Posts shall have to comply with the
conditions relating to Posts and feedback as mentioned in the Terms and will
also be governed by the terms and conditions provided therein. The Company
retains an unconditional right to remove and delete any Post or such part of the
Post that, in the opinion of the Company, does not comply with the conditions in
the Terms. The Company reserves the right to use, reproduce and share Your Posts
for any purpose and in any manner as may be determined by Airmeet in its sole
discretion. If You delete Your Posts from the Platform, copies of such Posts may
remain viewable in archived pages, or such Posts may have been copied or stored
by other Users.


11. LINKS TO THIRD PARTY SITES AND COLLECTION OF INFORMATION

Our Platform may link You to other third party platforms (“Third  Party Sites”)
that may collect Your Personal Data including Your IP address, browser
specification, or operating system. The Company is not in any manner responsible
for the security of such information or the privacy practices or content of
those Third Party Sites. Additionally, You may also encounter “cookies” or other
similar devices on certain pages of the Third Party Sites. Please note that the
Platform does not control the use of cookies by these Third Party Sites. These
Third Party Sites may have their own privacy policies governing the storage,
processing, and retention of Your information that You may be subject to. This
Privacy Policy does not govern any information provided to, stored on, or used
by these Third Party Sites. We recommend that when You enter a Third Party Site,
You review the Third Party Site’s privacy policy as it relates to safeguarding
of Your information.

If You are a Host, the Third Party Service Providers may require You to comply
with certain additional requirements for processing payments including the
fulfilment of know-your-customer requirements. This may involve or require You
to directly provide such Third Party Service Providers with certain Personal
Data as may be required by them for such purpose. Please note that the treatment
(including storage, processing and retention) of such additional Personal Data
shared by You with such Third Party Service Providers, shall be governed by the
privacy policies of such Third Party Service Providers and not this Privacy
Policy.


12. INFORMATION SHARED BY PARTICIPANT DIRECTLY WITH HOST

The Host may request for certain information of the Participant during an Event
organised by the Host which is in addition to the information obtained by the
Platform. Such information shared by Participants with Hosts may include certain
special categories of information such as data revealing racial or ethnic
origin, political opinions, religious or philosophical beliefs, or trade union
membership, and the processing of genetic data, biometric data for the purpose
of uniquely identifying a person, data concerning health or data concerning a
person’s sex life or sexual orientation. Please note that any such information
shared by the Participant with the Host is being provided directly by
Participant to Host and the Company and/ or Platform is in no manner involved in
such sharing of information. You hereby also consent that You are sharing such
information with the Host willingly. The Company shall in no manner be
responsible and/or liable for the use, misuse, or treatment of such information
and this Privacy Policy does not govern any such information shared by the
Participant with the Host. 

In case You are a Participant and/or a Host, You agree that You are solely
responsible for Event Content displayed or uploaded by You in using the Services
and for complying with all applicable laws pertaining to such Event Content,
including, but not limited to, laws requiring You to obtain consent or
permission of any third party to use any such content or portion thereof and to
provide appropriate notices of third party rights including in respect of any
name, identity, likeness or voice, submitted by You during an Event. You further
represent and warrant that You have the right to upload or share such Event
Content and that such use or reproduction thereof, does not violate or infringe
on any rights of any third party, including intellectual property rights.  

Further, the Host shall have the right to use the Event Content of the relevant
Event in any manner as the Host may deem fit. In case You are a Participant, You
hereby grant the Host of the relevant Event, the right to record, use,
reproduce, download, distribute, adapt, publish, display (including recording
thereof), globally, any content submitted, displayed, posted or communicated by
You while participating in that Event, forming part of the Event Content, in any
manner and form as may be determined by the Host. If You do not wish to provide
such right to the Host, You may refrain from using the Platform and/or any
Services provided therein.

Further, in case You are a Host, You hereby provide Your consent and authorise
Airmeet to record all Events hosted by You by default, for and on Your behalf,
unless You disable the feature of recording available on the Platform. If You do
not wish any Event to be recorded, We request You to disable the feature of
recording immediately when You start or during an Event.  Accordingly, the
relevant Event for which the recording feature was disabled will not be recorded
thereafter. The Host of an Event may, at any time, also instruct Airmeet to
delete copies of any previously recorded Event hosted by such Host. Upon receipt
of such instruction from a Host, Airmeet shall promptly delete all recordings of
the relevant Event in its possession.


13. COOKIES

The Platform collects information about You through cookies, when You visit the
Platform, unless You tell Us not to, by adjusting Your cookie settings for the
website at any time by clicking on the ‘Cookie Icon’ at the bottom left of the
website, i.e., by disabling or refusing cookies. We use only necessary,
marketing, analytics, and tracking cookies. By way of these cookies, We collect
Your location, internet protocol, device information, browser type, internet
service provider, browser actions and patterns. We use cookies to analyse trends
or patterns on Our Platform, enable and improve Our Services and customise
content for You.

You may also set Your browser to block all cookies, including cookies associated
with Our Services, or to indicate when a cookie is being set by Us. However, it
is important to remember that many of Our Services may not function properly if
Your cookies are disabled.

For further details on how We manage Your cookies please refer to Cookie Policy.


14. DATA RETENTION

The information that You provide to Us would be stored until You have an Account
with Us or until such time as We are required to provide Services to You or till
it is necessary in relation to the purposes for which such data was collected or
to store the information to resolve disputes, enforce Our agreements, and as
required under applicable law. We may further retain information in an anonymous
or aggregated form where that data would not identify You personally.


15. AMENDMENTS

Airmeet retains an unconditional right to modify or amend this Privacy Policy.
You can determine when this Privacy Policy was last modified by referring to the
“Last Updated” legend above.


16. CONTACT DETAILS

The Company is located at 440 N BARRANCA AVE #5787, COVINA, CA 91723, USA. If
You have any questions, or any queries in relation to the Privacy Policy and/or
Your choices and rights thereof, please free to contact Us via email at
support@airmeet.com.  


17. GRIEVANCE OFFICER

In the event You have any grievances relating to the Privacy Policy, please
inform the Company the instance of the grievance, by writing an email to the
designated officer Mr. Nitin Pratap at nitin@airmeet.com.


ADDITIONAL RIGHTS AND OBLIGATIONS FOR USERS RESIDENT IN CALIFORNIA:

California’s “Shine the Light” law (Civil Code Section § 1798.83) permits Users
that are California residents to request certain information regarding
disclosure of their Personal Data to third parties for their direct marketing
purposes. To make such a request, please send an email to support@airmeet.com.

California law requires that We provide You with a summary of Your privacy
rights under the California Online Privacy Protection Act (“CA COPPA”) and the
California Business and Professions Code. As required by CA COPPA, We will
provide You with the categories of Personal Data that We collect through the
Platform, and the categories of third party persons or entities with whom such
Personal Data may be shared for direct marketing purposes (in the case of Hosts)
at Your request. California law requires Us to inform You, at Your request, (1)
the categories of Personal Data We collect and what third parties We share such
Personal Data with; (2) the names and addresses of those third parties; and (3)
examples of the products marketed by those companies. CA COPPA further requires
Us to allow You to control who You do not want Us to share Your Personal Data
with. To obtain this information, please send an email to support@airmeet.com.
When contacting Us, please indicate Your name, address, email address, and what
Personal Data You do not want Us to share with Our marketing partners. The
request should be labelled “California Customer Choice Notice.” Please allow 30
(thirty) days for a response.


CHILDREN’S ONLINE PRIVACY PROTECTION ACT OF 1998

The Children’s Online Privacy Protection Act of 1998 (“COPPA”) requires that
online service providers obtain parental consent before they knowingly collect
personally identifiable information online from children who are under 13
(thirteen) years of age. If You are a child under 13 (thirteen), please do not
attempt to register for or otherwise use the Services or send Us any of Your
Personal Data without obtaining the consent of Your parents. If We learn We have
collected Personal Data from a child under 13 (thirteen) years of age, We will
delete that information as quickly as possible. If You believe that a child
under 13 (thirteen) years of age may have provided Us Personal Data, please
contact Us at support@airmeet.com.


ADDITIONAL RIGHTS AND OBLIGATIONS FOR USERS LOCATED IN THE EUROPEAN ECONOMIC
AREA (EEA) AND THE UNITED KINGDOM

If You are a resident of the European Economic Area (EEA) or the United Kingdom
and You use the Platform and/or the Services, for the purposes of applicable
data protection law (in particular, the General Data Protection Regulation (EU)
2016/679 (the “GDPR“)), please note that in addition to the terms set out above,
the terms set out in the privacy notice at  (“Privacy Notice”) and data privacy
framework policy (“Data Privacy Framework Policy”)  shall also be applicable to
You. To the extent of any conflict between this (i) Privacy Policy, (ii)
the Privacy Notice, (iii) Data Privacy Framework Policy, and other privacy
related policies (collectively referred to as the “Privacy Policies”); the
Privacy Policies shall prevail over the other in ascending order with reference
to the given order.

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