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* Page status, a new way to keep your team informed!

PAGE STATUS, A NEW WAY TO KEEP YOUR TEAM INFORMED!

Jun 9, 2022

Hi Confluence Community,

Let’s talk about the fear of writing. For many, putting pen to paper is
terrifying. Then having to share work with other people so that it can be
critiqued or reviewed? CRINGE.

If you’re like me, there's nothing worse than someone leaving feedback on a page
before it’s ready. As a Product Manager, it’s important that my teammates know
what to expect and how to interact with one of my Confluence pages when it's
shared across the organization.

I know many of our customers share similar frustrations, which is why I’m
thrilled to introduce you to page status!

A page status sets expectations for viewers and collaborators when they come to
a page. Users can choose out-of-the-box page statuses or customize them to best
fit their teams' needs.

With this new functionality, you can add, remove, and change pages states by
selecting Add page status in the hover menu when editing.

You can use page status to:

* Set page expectations for people viewing your pages. You can use page
statuses independent of the lifecycle of the page. This help you communicate
things like when a page is in-progress, ready for review, or out-of-date,
allowing for more confidence in content creation, without needing to lock
down in-progress pages.
* Help people share feedback at the right time. A status is eye-catching and
guides collaborators and content consumers to know when and how to interact
with a page right away.

* Create and re-use personal workflows. You can see a list of up to
three recently used page statuses to help you move quickly.

* Standardize workflows for a space. Space admins can guide creators through a
specific content creation lifecycle by replacing default, out-of-the-box page
statuses with custom statuses for the space. Admins can also turn off custom
page statuses or turn off the feature all together.

--------------------------------------------------------------------------------

Page status is coming to Mobile soon!

--------------------------------------------------------------------------------

Page status is currently rolling out, so it should come to your site soon if you
don’t see it on your Confluence Cloud instance today.

We want to hear from you! Please tell us what you think in the comments below.
⬇️

Comment
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20356 views

43 COMMENTS

Andy Gladstone Community Leader Jun 09, 2022

BOOM! Game changer. Cannot wait for this to come to my company Cloud instance
and train everyone on how to utilize the feature.

Like • 10 people like this 10 people like this
Ollie Guan Community Leader Jun 09, 2022 • edited

Great experience! Maybe making these status more visible would be more helpful.

btw, any plan for data center?

Like • 7 people like this 7 people like this
Aron Gombas _Midori_ Community Leader Jun 09, 2022

Looks great.

Is the status only a "marker" for other users, or is there any additional logic
executed if a page is in status X?

Like • 7 people like this 7 people like this
Therese Hedberg Jun 09, 2022

The usual question; is this in the Data Center roadmap as well?

Like • 6 people like this 6 people like this
Maurice Pasman Jun 10, 2022

What will happen if I use this in Cloud, and the space will then be exported and
imported in Server or Data Center instances? Will it break or "just" be ignored?

Like • Martin Podhovnik likes this
Matt Reiner _K15t_ Marketplace Partner Jun 10, 2022

This is going to be really helpful!

is there an API we can use to set and update these statuses?

Like • 7 people like this 7 people like this
Heike Fischer Jun 10, 2022

This is what the teams ask for. Awesome!

Like
Łukasz Modzelewski _Transition Technologies PSC_ Marketplace Partner Jun 13,
2022

Awesome! It will help us a lot, it will be clear if the page is ready or not yet
:)

Like
Emily Conroy I'm New Here Jun 14, 2022

This sounds great! Looking forward to using this.
My only query is, can the status be made to stand out a bit more?

Like • 4 people like this 4 people like this
Jordi Garcia Jun 16, 2022

Can't wait to try it and to link it all together with confluence automation for
easier page reviews (draft to completed) but also reviews of content that has
been posted for a while and might be outdated.

Would be great to allow others to flag outdated content or suggest a status
(outdated) to notify it might need reviewed.

Like
Aron Gombas _Midori_ Community Leader Jun 16, 2022

Will Automation for Confluence be able to work with the page status?

Like • 11 people like this 11 people like this
Piet Hadermann Jun 19, 2022

Would be great if this was also available in the Page Properties Report Macro.

Like • 16 people like this 16 people like this
Kalin U Jun 22, 2022

@Sam Ugulava Is it possible to search for pages with a certain status?

Can a report page be created with a list of pages per status?

Great addition. It has a lot of potential when coupled with Automation for
Confluence when it goes public.

Like • 13 people like this 13 people like this
Klaus Ergert Jun 22, 2022

I also join in with above users:

* Let us search for pages per status (report macro)
* Indicate status on page tree for quick navigation

Like • 13 people like this 13 people like this
Matthew Goodin Jun 23, 2022

This is great! I've been doing it manually with a note/info/error/warning
section at the top depending on the status of the page, so I'll definitely be
making use of this feature when my Cloud instance gets it. Thank you!

Like • Josh Simnitt likes this
Rachel Male Jun 24, 2022

Looks good. This could be useful for us when we are re-building our space.

Like
Mateus Ferreira Joia Jun 24, 2022

This is amazing! I always thought that the possibility to update statuses on
pages in Confluence would be very interesting and now you have given us this
solution.
Thank you very much! Confluence just keeps getting better!

Like
Uday Joshi Jun 27, 2022

This is a nice feature!

I also join in with the above users:

* Let us search for pages per status (report macro)
* Indicate status on page tree for quick navigation

Like • Volker Tosch likes this
john_fenger I'm New Here Jun 27, 2022

I like this as a first step... But its rather half baked in its current state.
If this isn't shown in page properties reports, or in page trees or as part of
links it's a pretty low value feature. Far better to just Type this status into
the title, or add a status field of the page so its visible w/out having to
navigate to each page to see this.

I would have far preferred you spent this dev time actually making your in
status macro feature work more like this!. Create default status options, make
it work like a drop down from page properties reports would have been 10000%
more useful that this. As it stands now i have to just manually add status
options to my page so users can copy and paste them in. Its stupid. But hey,
now we have another half baked status tool, we cannot entirely use.... cool.

Like • 4 people like this 4 people like this
Tami Dubi Jun 27, 2022

Hi,

Thanks for sharing,
1. Is there a way to control the option from a site level? If we want to create
standardized procedures across the organization, each space shouldn't create its
page statuses.
It is the 2nd feature you entered this month (recommended pages) that was
inserted into all the pages without the ability to control it at a site level.
This feature is clearly a part of organizational governance, and we should be
able to control it at that level.

2. Will it be linked to a page life cycle automation? With validation
notification and automated archiving for pages that haven't been verified for a
while?
So finally, we will be able to avoid stale content.

Like • 3 people like this 3 people like this
Sarah _Kwon_ Halverson Jun 27, 2022

This is super exciting and can't wait to start using it! When will I see this
feature available in our instance?

Like • clair_hyde likes this
Adrian Hülsmann - B1NARY Jun 27, 2022

Hello @Tami Dubi

for true content lifecycle management, the capabilities of page status are
rather limited.

They might help, but there is no further logic behind it. In the current state
page status are rather a „better looking“ page label.

If you need more functionality including review and archiving workflow, content
analysis and more, you might check out Breeze:

https://marketplace.atlassian.com/apps/1227647/breeze-content-archiving-made-simple-for-confluence-cloud?tab=overview&hosting=cloud

We are the developers of Breeze, so if have questions or would like to see a
demo, feel free to reach out to me.

There is a link at the marketplace listing to schedule a demo.

All the best,

Adrian (CEO of B1NARY)

Like
Logi Helgu Jun 28, 2022

I was excited about this...but have to admit that it's not really living up to
my expectations...maybe this can be improved with the ideas here from others.

What I've done in this situation is:

1. Locking a page and only giving access to people who are working on it or
reviewing, works great
2. Putting a Info macro box at the top and notifying on the "status"
there...not great because you have to open up the page to see it
3. Putting "DRAFT" in the title of the page, pretty clear

This new feature is just built in 2. The problem is that the status isn't
visible on the menu if you hover over the page, and not visible until you have
access the page. If this new "Page Status" would be part of the name and then
the links to the page that could help alot...until then I think I'm sticking
with 3 since it's much clearer from any links to the page (as well as the menu)
that this is in draft.

Good to see new things added but I don't see the value in this...at least for
now.

Would also like to know the reasoning for only 5 states and seeing the last 3
custom ones...as well as the 20 letter limit to the custom statuses...just out
of curiosity

Like • 4 people like this 4 people like this
Jean W_ Jun 28, 2022

Dear Atlassian,

The new status field looks pretty at the top of the page, but it is useless.
Instead of the status macro, which shares the same name and is used in the Page
properties macro for reporting on pages during their publication cycle.

I fail to see how the newly added status enables workflows.
Perhaps you can clarify this. I am very interested in your reasoning.
As I see it, setting the status is a manual, per page, process, which is only
available in edit mode.

In addition, the new status field does not seem to be enabled for search or
reporting.
This effectively renders it useless for business use.

Moreover it leads to confusion as there is already such a field.

Like • 8 people like this 8 people like this
stessier Jun 29, 2022

Can I Show a list of page + Status in the overview page, so all team members can
see the progress of the project ?

Like • 3 people like this 3 people like this
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Sam Ugulava

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Confluence
Confluence

community.atlassian.com Open in urlscan Pro 2600:9000:2251:6e00:12:54e9:5100:93a1 Public Scan

Form analysis 1 forms found in the DOM

Name: form_34107d6b068aca — POST https://community.atlassian.com/t5/blogs/v2/blogarticlepage.searchformv3.form.form

Text Content

community.atlassian.com Open in urlscan Pro
2600:9000:2251:6e00:12:54e9:5100:93a1 Public Scan

Form analysis
1 forms found in the DOM