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LEGAL ASSISTANT, GENEVA, SWITZERLAND



 * Organization: OHCHR - Office of the High Commissioner for Human Rights
   International development job opportunities
 * Country: Switzerland
 * City: Geneva
 * Office: OHCHR Geneva, Switzerland
 * 



 
Closing date: Wednesday, 11 December 2024

Organizational Setting and Reporting

This position is located in the Legal Support Section, Programme Support and
Management Services OHCHR, at  Geneva. The incumbent reports to the Legal
Officer under the overall supervision of the Chief of section.

Responsibilities

Under the direct supervision of the Chief of Section, the incumbent will be
responsible for the following duties:

 * Assist Legal Officers by providing administrative support on cases of alleged
   misconduct, harassment, and other interpersonal grievances as well as with
   cases of private legal obligations (which includes dealing with inquiries
   from external parties such as lawyers, permanent missions, national
   administrations, and individuals). Monitors and updates the Case Management
   Tracking System (CMTS).
 * Assist Legal Officers with research and response to complex cases of outside
   activity requests, and in the preparation of relevant documents, including
   submissions to the Management Evaluation Unit (MEU)
 * Conducts basic research on assigned issues, using existing legal files and
   alternative sources (e.g. computer-assisted searches using the internet,
   intranet or other databases); verifies facts, identifies citations,
   precedents, issues to be addressed, etc., and drafts statements of findings,
   respondent replies to appeals, etc. for review by Legal Officers.
 * Assists in the maintenance of a body of legal reference files, both paper and
   electronic, to ensure rapid retrieval of critical information; conducts
   reference searches upon request; reviews material and determines appropriate
   file classification category; identifies material for inclusion in files;
   coordinates with Archives on retirement, storage and retrieval of files;
   participates in initiatives to enhance existing systems for records
   management and retrieval, including development of proposals for
   consideration.
 * Reviews, verifies and processes legal instruments, ensuring conformity to
   relevant guidelines and requirements; extracts key data and update database;
   monitors requisite follow-up actions, approvals, etc.
 * Drafts, edits and conducts final check for accuracy of a variety of
   specialized documentation, legal publications, and related correspondence,
   e.g. depositary notifications, Proces-verbaux, etc.
 * Manages individual case files, maintaining and updating detailed “docket
   sheets” and ensuring that all related correspondence and other documentations
   are appropriately filed, registered and followed up as necessary.
 * Independently handles a variety of relatively complex verbal and written
   inquiries from internal and external parties, including providing detailed
   information on processes and procedures related to a range of legal
   activities, instruments, issues, etc.
 * Services various meetings, including assisting in the preparation of pre-,
   in- and post-session documents,; coordinates with relevant units; tracks
   status of meetings and monitors follow-up actions, etc.
 * Provides technical assistance for meetings arrangements and servicing,
   including operation of the voting machine. egMIchG BIpnb
 * Maintains internal databases on cases for tracking and trend analysis;
   generates a variety of standard and non-standard statistical and other
   reports from various databases, and posting of documents on the website.
   
 * Provides general office support services; processes, drafts, edits,
   proofreads and finalizes for signature/approval a variety of correspondence
   and other communications, specialized legal documentation; sets up and
   maintains files/records (electronic and paper); schedules
   appointments/meetings, monitors deadlines, etc.
 * Provides guidance and training to less experienced staff.
 * Assists with the collection and analysis of data as well as preparation of
   data presentations and reports for information sharing, responding to
   queries, knowledge management, planning and decision making.
 * Assists with visualizations and updating information material such as web
   pages or brochures.
 * Performs other ad hoc duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of organizational legal framework, relevant legal
processes, procedures and terminology for review, examination, preparation and
processing of legal documents. Ability to conduct research using diverse legal
research sources (including electronic sources on the internet, intranet and
other data bases). Ability to review and synthesizes information and present
findings and recommendations in a required format. Knowledge of information
management, classification and retrieval systems. Ability to show tact and
discretion in dealing with high-ranking officials and with confidential matters
and materials. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals;
solicits input by genuinely valuing others' ideas and expertise; is willing to
learn from others; places team agenda before personal agenda; supports and acts
in accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and
allows for contingencies when planning; monitors and adjusts plans and actions
as necessary; uses time efficiently.

Education

High school diploma or equivalent. Training in workplace investigations is
desirable.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of experience in paralegal work, conference
servicing, general office support or related area is required. The minimum years
of relevant experience is reduced to five (5) for candidates who possess a
first-level university degree or higher. Out of the seven (7) years, at least
five (5) years of experience in Human resources management and administrative
services is required. One (1) year or more of experience in data analytics or
related area is desirable. Experience providing confidential support on legal
and investigative matters is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English and French is
required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may
be followed by competency-based interview.

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR THREE (3) MONTHS, WITH POSSIBILITY OF
EXTENSION - SUBJECT TO AVAILABILITY OF FUNDS. This position is subject to local
recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
Applicants for positions in the General Service and related categories must be
authorized to work for the United Nations in the duty station where the position
is located. Eligible applicants selected from outside the duty station are
responsible for any expenses in connection with their relocation to the duty
station. Staff members subject to local recruitment are not eligible for
allowances or benefits exclusively applicable to international recruitment.

 * If the selected candidate is a staff member from the United Nations
   Secretariat, the selection will be administered as a temporary assignment.
 * While this temporary assignment may provide the successful applicant with an
   opportunity to gain new work experience, the selection for this position is
   for a limited period and has no bearing on the future incumbency of the post.
   
 * Subject to the funding source of the position, the eligibility for this
   temporary job opening may be limited to candidates based at the duty station.
 * This temporary job opening may be limited to "internal candidates," who have
   been recruited through a competitive examination administered according to
   staff rule 4.16 or staff selection process including the review of a central
   review body established according to staff rule 4.15.
 * Staff members of the United Nations common system organizations who will
   reach the mandatory age of separation or retirement within the duration of
   the current temporary need period are not eligible to apply. Submitting an
   application or selection for the current temporary job opening does not delay
   or increase the mandatory age of separation.
 * Retirees above the mandatory age of separation who wish to be considered for
   the current temporary job opening must indicate the reason for their last
   separation as "retirement." Such retirees shall not be employed by the
   Organization, unless (a) the operational requirements of the Organization
   cannot be met by staff members who are qualified and available to perform the
   required functions; and (b) the proposed employment would not adversely
   affect the career development or redeployment opportunities of other staff
   members and represents both a cost-effective and operationally sound solution
   to meet the needs of the service. At the United Nations, the paramount
   consideration in the recruitment and employment of staff is the necessity of
   securing the highest standards of efficiency, competence and integrity. All
   employment decisions are made on the basis of qualifications and
   organizational needs. The United Nations is committed to creating a diverse
   and inclusive environment of mutual respect. The United Nations recruits and
   employs staff regardless of gender identity, sexual orientation, race,
   religious, cultural and ethnic backgrounds or disabilities. Reasonable
   accommodation for applicants with disabilities may be provided to support
   participation in the recruitment process when requested and indicated in the
   application.
   International development job opportunities

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity of
securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they
have committed violations of international human rights law, violations of
international humanitarian law, sexual exploitation, sexual abuse, or sexual
harassment, or if there are reasonable grounds to believe that they have been
involved in the commission of any of these acts. The term “sexual exploitation”
means any actual or attempted abuse of a position of vulnerability, differential
power, or trust, for sexual purposes, including, but not limited to, profiting
monetarily, socially or politically from the sexual exploitation of another. The
term “sexual abuse” means the actual or threatened physical intrusion of a
sexual nature, whether by force or under unequal or coercive conditions. The
term “sexual harassment” means any unwelcome conduct of a sexual nature that
might reasonably be expected or be perceived to cause offence or humiliation,
when such conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when the
gravity of the conduct warrants the termination of the perpetrator’s working
relationship. Candidates who have committed crimes other than minor traffic
offences may not be considered for employment. Due regard will be paid to the
importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. The United Nations Secretariat is a non-smoking
environment. Reasonable accommodation may be provided to applicants with
disabilities upon request, to support their participation in the recruitment
process. By accepting a letter of appointment, staff members are subject to the
authority of the Secretary-General, who may assign them to any of the activities
or offices of the United Nations in accordance with staff regulation 1.2 (c).
Further, staff members in the Professional and higher category up to and
including the D-2 level and the Field Service category are normally required to
move periodically to discharge functions in different duty stations under
conditions established in ST/AI/2023/3 on Mobility, as may be amended or
revised. This condition of service applies to all position specific job openings
and does not apply to temporary positions. Applicants are urged to carefully
follow all instructions available in the online recruitment platform, inspira,
and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile
of the inspira account-holder homepage. The evaluation of applicants will be
conducted on the basis of the information submitted in the application according
to the evaluation criteria of the job opening and the applicable internal
legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications
according to the instructions provided in inspira to be considered for the
current job opening. No amendment, addition, deletion, revision or modification
shall be made to applications that have been submitted. Candidates under serious
consideration for selection will be subject to reference checks to verify the
information provided in the application. Job openings advertised on the Careers
Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.


Tags
data analytics
human resources management
information management
legal research
records management
Skills
Legal Research
Case Management Tracking System
Records Management
Data Analytics
Conference Servicing

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