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POST-PURCHASE RECONCILIATION MADE EASY

Explore the enhanced features of Business Order Info to streamline your
organization’s procurement reporting, accounting and post-purchase
reconciliation processes.
By Janice Lee Published on 30 November 2023
 * 
 * 
 * 
 * 

In the world of modern business management, the optimization of procurement
reporting, accounting, and post-purchase reconciliation is critical to
maintaining accurate business forecasts, pragmatic reconciliation, cost
allocation, and insightful spend analysis. Amazon Business's Business Order Info
feature set offers a solution designed to aid organizations in reconciling
order-related information seamlessly within their business reporting. 

Our setup provides a streamlined checkout process for our users by saving time
and removing unneeded clicks by having Business Order Info defaulted by the
sub-group. Also, this helps to eliminate errors that would have been an issue.
Business Order Info also helps us with invoice reconciliation making it easier
for AP to understand what funds should be applied for the payments.

— Paula Aldous, Executive Director of Business and Finance at Chesterfield
County Public Schools

Administrators can establish order information using six pre-defined fields –
Cost Center, Location Code, Department Code, Account Number, Project Code, and
GL Code – along with 13 additional custom fields. Buyers can populate these
fields when placing an order, allowing the association of this information with
their business orders. Business Order Info, as a facilitator, integrates
approval workflows and integration into reconciliation mechanisms like order
details, invoices, business analytics reports, and packing slips. It supports
key processes in cost accounting, financial reconciliation, and spend analysis,
and aligns purchasing practices with internal financial organizational
structures.




RECENT UPDATES:


1. EXTENDED DROPDOWN LIMITS AND SEARCH FUNCTIONALITY IN CHECKOUT

The first update expands the dropdown options per field from 100 to 500;
offering administrators increased flexibility in configuring Business Order Info
fields with organizational reporting. Buyers can now utilize a search function
during checkout, enabling them to quickly find the appropriate dropdown value
and eliminating the need to scroll through an extensive list of options.

 


2. GROUP LEVEL BUSINESS ORDER INFO CONFIGURATION

The second update introduces the capability to configure Business Order Info at
the Amazon Business group level. This feature enhancement allows administrators
to streamline the setup and management of Business Order Info fields and values
at the group level, allowing customization that aligns with an organization’s
specific reporting and accounting needs.

By simply toggling the group name at the top of the checkout page, the users can
choose what rules should apply to their purchase. With the control I have over
the settings, we can ensure employees are capturing all the information we need
and getting appropriate approval when paying by invoice, while also giving our
employees the benefit of a quick and easy Amazon Business Prime experience.

— Megan Wright, Procurement Operations at Admiral Insurance

In essence, these updates empower administrators to simplify the purchasing
experience for buyers, reduce the effort required to adhere to order-related
procurement details, and streamline cross-departmental communication for
monitoring and validating Business Order Info fields and values.


FOR FURTHER INFORMATION ABOUT BUSINESS ORDER INFO:


 * HOW TO SET UP BUSINESS ORDER INFO FIELDS
   
    1. Sign into your Amazon Business account and go to Business settings.
    2. Under Billing & shipping, select Business Order Info. (If you wish to set
       up order information for a specific group, select the Group from the
       Members.)
    3. Toggle the Enabled button adjacent to each field you want to use.
    4. Select the Enabled button to create customized fields and add custom
       fields as needed. (Limit of 19 fields)
       - Select either the Open text field or the List of defined options.
       - If you selected a List of defined options, add up to 500 options.
       - Select the Default selection, if applicable.
    5. Check the Required checkbox for any fields you want to make mandatory.
    6. Select Save to finalize the changes.


 * CHECK OUT THE RELEASE NOTES
   
    1. Business Order Info Update: Extended Dropdown Limit
    2. Business Order Info Update: Group Level Business Order Info
       

Please note that Business Order Info is currently available only to direct
website ordering Amazon Business customers. It is not enabled for Punchout
customers.

Visit the Business Order Info page to get started today.

Learn more



PRODUCT UPDATES


 * RETAINING TOP TALENT IN THE FEDERAL GOVERNMENT
   
   The procurement industry, especially in the U.S. Federal Government, is
   rapidly transforming due to tech advancements, requiring skilled
   professionals to navigate these changes.


 * ENHANCING GOVERNMENT PROCUREMENT WITH AMAZON BUSINESS
   
   3 ways Amazon Business streamlines processes and empowers procurement teams


 * EMPOWERING RESPONSIBLE PURCHASING: HOW AMAZON BUSINESS SUPPORTS B2B SUCCESS
   
   Achieving a balance between profit and sustainability is vital for
   manufacturers' long-term success in today's dynamic business world.


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TRANSLATION

We'll translate the most important information for your browsing, shopping, and
communications. Our translations are provided for your convenience. The English
version of business.amazon.com, including our Conditions of Use, is the
definitive version. Learn more



ADDITIONAL LANGUAGES

More languages are available from other Amazon websites.

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©2024 Amazon.com, Inc. or its affiliates.

Scan QR code to download the new Amazon Business app
Scan QR code to download the new Amazon Business app

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©2024 Amazon.com, Inc. or its affiliates.




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Language - English Drop down
Select another language
 * English
 * Español


TRANSLATION

We'll translate the most important information for your browsing, shopping, and
communications. Our translations are provided for your convenience. The English
version of business.amazon.com, including our Conditions of Use, is the
definitive version. Learn more



ADDITIONAL LANGUAGES

More languages are available from other Amazon websites.

Save Changes
Save Changes