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Private Renting Guide | Bristol City Council
Finding and securing a home in the private rented sector can be a daunting task,
especially for those who are experiencing homelessness or uncertain housing
situations.
This guide will provide you with the essential information and practical advice
you need to successfully navigate the complex world of private rentals and take
the first steps towards a stable and secure living situation.
Table of contents
 * Why Rent Privately?

 * Choosing Your Next Home: Embracing Opportunities

 * Assessing Your Situation and Needs

 * Understanding Your Budget: How Much Rent Can You Afford?

 * Preparing to Search: Getting Documents Ready

 * Securing a New Tenancy: A Step-by-Step Guide

 * Searching for Properties

 * Suggested Letting Agencies in Bristol

 * Requesting a Viewing

 * Arranging a Viewing

 * Placing a Holding Deposit

 * The Application Process: Next Steps After Placing a Holding Deposit

 * Understanding Tenancy Agreements

 * Support to Access Private Rented Accommodation

 * Support Available for Settling In

 * Moving-In Checklist: Setting Up Your New Home

 * Maintaining Your Tenancy

 * House Sharing: Tips for a Positive Experience

 * Getting Support from The Private Renting Team


Why Rent Privately?
Given the severe shortage of social housing in Bristol and the lengthy waiting
lists, private renting can offer several advantages:
Increased Choice
There are significantly more privately rented properties available, providing
greater choice in terms of location and property type.
Each month over 1,000 properties are advertised in Bristol on Rightmove but less
than 100 are advertised on HomeChoice and the wait can be several years long.
Faster Process
Securing a privately rented property can often be achieved within a matter of
weeks, rather than the years it may take to access social housing.
With over 23,000 households on HomeChoice, the length of time to get offered
social housing is likely to be many years.
Flexibility
Private renting allows for greater flexibility should your circumstances change,
as you are not tied to a lifelong tenancy.
Condition
Most private rental properties will come with white goods, floor coverings and
window coverings. Generally private sector properties are ready to move in to.
Independence
Having your own privately rented property provides a sense of independence and a
place to call home.
Protection
You are protected in your tenancy by housing law. You have the use of council
services such as the Private Renting Team, Private Housing Team, and
Homelessness Prevention Team to assist in maintaining your tenancy.
Security of Tenure
As long as you make sure your rent is paid on time and in full, and that you
look after the property, most privately rented properties only end when you
decide that you want to end it.
While private renting may seem costly and challenging, with the right support
and guidance, it can be a viable and manageable solution. This guide will
provide you with a step-by-step approach, highlighting the assistance available
throughout the process.

Choosing Your Next Home: Embracing Opportunities
Finding a new place to live can be an exciting journey, but it's natural to have
some concerns or preferences when it comes to the location, layout, or features
of a property. However, it's important to approach the process with an open mind
and a willingness to embrace new opportunities.
When you're offered a property, either by the council or a private landlord, it
may not always meet your exact specifications. But before you dismiss it, take a
moment to consider the potential benefits and possibilities that come with it.
Embracing New Opportunities
While the property offered to you may not be in your preferred location, it's an
opportunity to explore a new area. Researching the local facilities and
amenities can help you discover hidden gems and create a fresh start. Moving to
a new neighbourhood can also lead to new friendships and social support
networks.
Furnishing Your Home
Most private rental properties come unfurnished, but this is a chance to make
the space truly your own. Support is available to obtain affordable furniture,
and many local charities and social media groups offer items at low prices or
even for free. If a property is offered furnished and you already have your own
furniture, consider selling items to make some extra cash
Adapting to Different Property Features
Properties come in various layouts and sizes. While a separate kitchen or a
bathtub may be preferred, focusing on the positive aspects of the property, such
as the benefits of open-plan living or the opportunity to teach children new
skills like showering, can help you embrace the space you have.
Overcoming Challenges
Concerns about parking, stairs, or the location of bathrooms can be managed with
a positive mindset and a willingness to adapt. Seek support from your housing
advisor or the Private Renting Team to find solutions and make the most of your
new home.
Exploring Affordable Options
Shared housing can be a more affordable alternative to renting an entire
property. While it may not be your first choice, it can offer benefits such as
bills being covered by your housing allowance, a sense of community, and
potential friendships with housemates.
Prioritizing Safety and Well-being
When considering a new area, it's essential to look beyond crime rates and focus
on the overall community. Visiting the area at different times, checking for
neighbourhood watch schemes, and speaking with local residents can provide a
more accurate picture of the area's safety and community spirit.

Assessing Your Situation and Needs
Before starting your search for private rented accommodation, it's important to
take a step back and think about your current situation and specific needs. This
will help you identify the key factors that will shape your search and ensure
you find a rental property that fits what you need.
Evaluate Your Financial Situation: Check your monthly income, existing debts,
and any benefits or support you may be eligible for. This will help you
determine your realistic budget and the type of rental property you can afford,
ensuring you don't overspend. If you need support with this, contact your
support worker, your local authority or an independent advice centre like the
Citizens Advice.

Identify Your Housing Needs: Decide how many bedrooms and what size property you
need, as well as any accessibility and special requirements. Prioritise these
factors to help narrow down your search and find a suitable home. Bear in mind
that if you are in receipt of benefits, what you can claim towards the cost of
your housing depends on the size of your household rather than the size of the
property you move into. For more information on bedroom entitlement, please
visit: https://www.entitledto.co.uk/help/calculating-your-bedroom-entitlement

Determine Your Preferred Location: Think about the area you'd like to live in,
taking into account factors such as proximity to work, schools, public
transport, and essential amenities. This will help you focus your search on
neighbourhoods that align with your lifestyle and needs.

Understand Your Legal Rights and Responsibilities: Learn about tenant rights and
the obligations of both tenants and landlords. This knowledge will empower you
to make informed decisions and navigate the rental process with confidence.

Understanding your situation and needs will mean you are better equipped to
navigate the private rented sector and find a suitable and affordable home that
meets your requirements. This proactive approach will help you make informed
decisions and increase your chances of securing a successful tenancy.

Understanding Your Budget: How Much Rent Can You Afford?
Before diving into your property search, it's crucial to have a clear
understanding of your financial situation. Knowing how much you can
realistically afford to spend on rent each month will help you focus on
properties that fit within your budget, saving you time and energy in the long
run.
Working out what you can afford to spend on rent each month depends on whether
you are working, claiming benefits or a mixture of both.
Renting on Benefits
If you are claiming benefits, the current Local Housing Allowance rates in
Bristol (the Housing Element contribution from Universal Credit) are:
Bedroom Need
Weekly Rate
Monthly Rate
Room in Shared House (Single under 35 rate)
£117.68
£509.95
1 Bedroom
£207.12
£897.52
2 Bedroom
£252.00
£1,092.00
3 Bedroom
£299.18
£1,296.45
4 Bedroom
£425.75
£1,844.92

It's important to remember that the Local Housing Allowance is different in
other parts of the country. For more information on the Local Housing Allowance
rates for different areas, please visit: https://lha-direct.voa.gov.uk/
If you are claiming benefits or think you may be entitled to claim benefits, it
is worth ensuring that you are claiming the correct amount of benefits, which
you can check here: https://bristol.entitledto.co.uk/home/
Renting and Working
If you are working, you can work out how much rent you can afford by using the
calculation below:
Maximum Monthly Rent = Pre-Tax Annual Salary ÷ 30
For example, if you are working and you earn £23,000 per year before tax the
maximum monthly rental amount you should look up to is £766.
Maximum Monthly Rent = £23,000 ÷ 30

Preparing to Search: Getting Documents Ready
Before beginning your search for a property, it's useful to gather all the
necessary documents that landlords and letting agents typically require. Having
these documents ready in advance can streamline the application process and
demonstrate your preparedness and reliability as a prospective tenant. If you
are able to visit letting agents in person, it will also show that you are
prepared and reliable.
Proof of Identity
Valid passport or driving license

Birth certificate

Letters from DWP, Probation, or Local Authority

Proof of Current Address
Recent utility bill (electricity, gas, water)

Bank or credit card statement

Council tax bill

Proof of Income
Recent payslips (usually last 3 months)

Employment contract or offer letter

Self-employed: tax returns and business accounts

Benefit statements or EntitledTo Calculation

Reference Letters
Previous landlord references

Employer references

Character references from (if no rental history) i.e. from a Support Worker

Pet References (if applicable)
Deep clean the property before fully unpacking

Focus on kitchens, bathrooms, and high-traffic areas

Consider asking friends and family for help service if needed

Guarantor Information
Guarantor's proof of identity

Guarantor's proof of address

Guarantor's proof of income

Right to Rent Documents
Passport (for UK and Irish citizens)

Right to Rent Share Code (for non-UK or Irish citizens)

Bank Statements
Last 3-6 months of bank statements


Securing a New Tenancy: A Step-by-Step Guide

1


Property Search
Explore online listings, local letting agencies, and community groups to find
suitable rental properties that align with your budget and requirements.

2


Request a Viewing
Phone, visit or email letting agents once you have found a property you are
interested in.

3


Attend a Viewing
Visit the letting agent or landlord at the property to take a look around. You
can ask the letting agent or landlord any questions you have.

4


Place a Holding Deposit
Express your interest in the property and place a holding deposit, usually the
value of one week's rent.
It's important to check with the Private Renting Team before giving a landlord
money as it is possible to be scammed by people pretending to be landlords.
Remember: Never give a landlord money without checking it with the Private
Renting Team.

5


Application Process
Prepare your paperwork, references, and pay your deposit and/or rent in advance.
Remember to speak to your local Private Renting Team as there may be financial
support to help towards these.

6


Tenancy Agreement
Thoroughly review the tenancy agreement, understand your rights and
responsibilities, and negotiate any necessary terms before signing.

7


Move-in Process
Coordinate your move-in date, arrange utilities, and ensure a smooth transition
into your new rental property.


Searching for Properties
There are several ways to search for rental properties. The most common method
is to use online platforms such as Rightmove or SpareRoom. Additionally,
word-of-mouth and networking within your community might lead you to potential
rental opportunities. For example, posting a wanted advert on local community
groups on Facebook.
It's also worthwhile visiting a local letting agent in person, with a reference
in-hand, who can help match you with suitable properties based on your
preferences and budget. In Bristol, there are several key roads that have
letting agencies on:
Church Road (BS5)

Gloucester Road (BS7)

North Street (BS3)

Whiteladies Road (BS8)

Suggested Websites

www.rightmove.co.uk

Rightmove

UK's number one property website for properties for sale and to rent



SpareRoom

SpareRoom

Search for a room to rent or find a flatmate the fast, safe and easy way - we
have thousands of ads all across the UK.



OnTheMarket

OnTheMarket

The most uncluttered, user-friendly property portal. Find hundreds of 1000s of
properties for sale & to rent from leading UK estate agents | OnTheMarket



www.zoopla.co.uk

Zoopla

Search for property with the UK's leading resource. Browse houses and flats for
sale and to rent, and find estate agents in your area.



OpenRent

OpenRent

Rent property faster, safer and cheaper. Free advertising or paid advertising
options including Rightmove, Zoopla & PrimeLocation, contracts, referencing and
more!



homefinderuk.org

Homefinder UK

We seek to find permanent social housing outside your local area for homeless
households and other social housing applicants.



Suggested Letting Agencies in Bristol
Letting Agency Name
Website
Phone Number
Accommodation Unlimited
https://www.aul.org.uk/
0117 973 9394
Alexander May
https://alexandermay.co.uk
0117 974 4766
Andrews
https://www.andrewsonline.co.uk
0117 944 4400
Anthony James
http://antjam.com/
0117 965 0829
Attwoods
http://www.attwoodsonline.co.uk/
0117 958 2020
Blue Sky Property
http://www.bluesky-property.co.uk/
0117 932 8165
Bristol Property Centre
https://www.bristolpropertycentre.co.uk/
0117 907 3577
Campions
https://campionsletting.co.uk
0117 973 0041
CJ Hole
https://www.cjhole.co.uk/
0117 923 2888
Flatline
https://www.flatlineonline.co.uk
0117 973 2004
Gough Quarters
https://www.goughquarters.co.uk
0117 329 0039
Greenwoods
https://greenwoodsonline.co.uk
0117 977 7671
Gregory and Main
https://www.gregoryandmain.co.uk
0117 463 1619
Haart
https://www.haart.co.uk
0117 452 2350
Holbrook Moran
https://www.holbrookmoran.co.uk/
0117 954 0033
Hopewell
https://www.hopewell.co.uk
0117 911 8663
Hunters
https://www.hunters.com
0117 953 5375
Maggs and Allen
https://www.maggsandallen.co.uk
0117 973 4940
Ocean
https://www.oceanhome.co.uk/
0117 942 5855
Sarah Kenny
https://www.sarahkennyresidentiallettings.co.uk
0117 946 7171
Streets Ahead
https://bestreetsahead.co.uk
0117 952 0829
Temple Homes
https://templehomes.co.uk/
0117 407 2360
Bristol Residential Letting
https://www.bristolreslet.com/
0117 973 5237
The Letting Game
https://www.thelettinggame.co.uk/
0117 989 8215
The Property Outlet
https://www.thepropertyoutlet.com
0117 935 4565


Requesting a Viewing
When you're searching for a property, you'll need to talk with letting agencies
and landlords. These conversations are crucial, as they can determine whether
you secure a viewing or are offered a tenancy.
It's normal to feel nervous or unsure about how to approach these interactions,
especially if you're new to the private rental market. However, by preparing
yourself and understanding what information landlords and letting agencies are
looking for, you can communicate effectively and make a positive impression.
Tips for Talking to Agents
It's best to visit letting agencies, but when you can't make sure you phone
agents as they don't usually answer emails. You can usually find the number for
the letting agency on the property advert.
Highlight your strengths as a tenant, such as any positive references from
previous landlords or your commitment to maintaining the property.
If you are on benefits, emphasize that rent payments can be made directly to the
landlord, providing them with a guaranteed income stream.
Ask relevant questions about the property, such as the length of the tenancy,
bills included, and any specific requirements the landlord may have.
If you have a pet, be upfront about it and offer to provide references from
previous landlords or a pet resume to demonstrate your responsible pet
ownership.
Have all necessary documents ready, including ID, proof of income, and
references, to provide to the landlord or letting agent when requested.
What to say when you call a letting agency or landlord. An example:
Letting Agent: Hello, Example Letting Agency. How can I help?
You: Hi, my name is [Your Name]. I'm calling about the one-bedroom apartment on
[Street Name] that I saw advertised online. Is it still available?
Letting Agent: Let me check for you - - - Yes, the property is still available.
Are you interested in scheduling a viewing?
You: Yes, I'd love to schedule a viewing please. The property seems to be just
what I'm looking for, and I'm very interested in seeing it in person.
Letting Agent: Great! We have availability for viewings this Wednesday and
Friday. Which day would work best for you?
You: Wednesday would be perfect. What times do you have available?
Letting Agent: We have slots at 2:30 PM and 4:00 PM on Wednesday. Which one
would you prefer?
You: The 4:00 PM slot works well for me.
Letting Agent: Excellent. I've scheduled you for a viewing at 4:00 PM on
Wednesday. Can I please have your full name and contact number?
You: My name is [Your Full Name], and my contact number is [Your Phone Number].
Letting Agent: Thank you. Before we proceed, I have a few quick questions. Are
you currently employed?
You: Yes, I work full-time as a [Your Occupation]. I've been with my current
employer for [Length of Employment] and I earn around [Your Annual Salary] per
year.
OR I currently work part time due to [Childcare/Studying/Health/Career Change].
I receive [Your Annual Salary] from my employer and [Monthly Benefit
Entitlement] from Universal Credit each month.
OR I am a [Your most recent job] by trade. I am currently looking for employment
but I am in receipt of [Monthly Benefit Entitlement] from Universal Credit at
the moment.
OR I am currently signed off of work due to ill health and I am in receipt of
[Monthly Benefit Entitlement] from Universal Credit at the moment.
Letting Agent: Thank you. And do you have any pets?
You: No, I don't have any pets.
Letting Agent: Perfect. One last question, will you be the sole occupant, or do
you plan to live with others?
You: I will be the sole occupant.
OR It will be me and my family living at the property.
Letting Agent: Wonderful. I've made a note of all the information you provided.
We'll see you on Wednesday at 4:00 PM for the viewing and will send the full
address by email and text in just a moment. Please arrive a few minutes early,
and bring along a form of ID.
You: Thank you so much for your help. I look forward to seeing the property on
Wednesday.

Remember, however the conversation goes with the letting agent or landlord to:
Express a clear and positive interest in the property and be polite and
professional throughout the call

Be flexible with viewing times and arrangements

Provide relevant information about your employment or income and living
situation

Ask any necessary questions about the property or viewing process

Confirm the viewing details and requirements


Arranging a Viewing
A viewing is your chance to explore the property in person, assess whether it's
suitable, and make a positive impression on the landlord or letting agent.
However, attending a property viewing can also be a bit daunting, especially if
you're unsure what to expect or how to prepare. However, the tips below will
help you make the most of the opportunity and increase your chances of securing
the property.
Be punctual: Prepare to arrive a few minutes early for the viewing to show your
reliability and ensure that you are not late due to traffic or getting lost.

Dress appropriately: Present yourself in a clean, tidy, and respectable manner
to make a positive first impression. Think of office casual if you need
inspiration of what to wear.

Come prepared: Bring a notebook and pen to jot down important details about the
property, as well as a list of questions you want to ask.

Bring references: If oy have previous references from a landlord or a character
reference, it is good practice to bring this with you so you can provide it to
the letting agent or landlord.

Be polite and friendly: Stay positive and be polite and respectful throughout
the viewing.

Be presentable: Please don't smoke or drink prior to or during the viewing.

Take your time: Carefully inspect each room, paying attention to the condition
of the property, fixtures, and appliances. Don't feel rushed, and take the time
you need to assess the property thoroughly.

Ask relevant questions: Inquire about important aspects of the property and
tenancy, such as the rent, bills, deposit, and any specific requirements or
restrictions.

Highlight your suitability: Use the opportunity to showcase your strengths as a
tenant, such as your stable employment, reliable income, and positive rental
history.

Express interest: If you like the property, let the landlord or letting agent
know that you're interested and would like to proceed with the application
process.

Follow up: After the viewing, send a thank-you email or make a phone call to
reiterate your interest and ask about the next steps in the application process.

By following these tips and approaching the viewing with confidence and
enthusiasm, you'll be well-positioned to make a strong impression and increase
your chances of securing your desired rental property. Remember, the viewing is
not only an opportunity for the landlord to assess you as a potential tenant but
also for you to evaluate whether the property meets your needs and expectations.

Placing a Holding Deposit
When you've found a property that you love and want to move forward with the
application process, the landlord or letting agent may ask for a holding
deposit.
A holding deposit is a sum of money that you pay to the landlord or letting
agent to reserve the property and take it off the market while your application
is being processed. It demonstrates that you're serious about renting the
property and it is legally not allowed to be higher to one week's rent.
It's always worth knowing your credit score ahead of time, before you go into
the process so that you can avoid unexpected surprises. To check your credit
score and ensure you don't have any County Court Judgements that you are not
aware of as this could result in you losing your holding deposit. There are
several free Credit Checking services, such as Credit Karma:

www.creditkarma.co.uk

Credit Score & Credit Reports at Credit Karma™

Instantly get your free credit reports from Credit Karma and monitor your credit
all year long. Your credit reports update often. No credit card needed.


The Holding Deposit Process

1


You pay the holding deposit to the landlord or letting agent after your offer to
rent the property has been accepted.

2


The landlord or letting agent will then stop advertising the property and will
not accept any other applications for a set period, usually 15 days.

3


During this time, the landlord or letting agent will conduct reference checks
and process your application.

4


If your application is successful, the holding deposit will usually be applied
towards your first month's rent or security deposit.

5


If your application is unsuccessful, the holding deposit should be refunded to
you in full, unless you provided false or misleading information in your
application.

Advice for Paying a Holding Deposit
Make sure you understand the terms and conditions of the holding deposit before
you pay it, including the circumstances under which it may be withheld.
Obtain a receipt for the holding deposit that clearly states the amount paid,
the date, and the property address.
Be truthful in your application and provide accurate information to avoid losing
your holding deposit.
If your application is unsuccessful, ensure that you receive a refund of the
holding deposit within 7 days.
Watch Out for Scams
Unfortunately, not all adverts are legitimate adverts and criminals can
sometimes create fake adverts in an attempt to get you to pay a holding deposit
or rent before you visit a property in order to secure it.
If you are in any doubt that someone is trying to scam you, contact the Private
Renting Team immediately and do not pay any money until we have advised you.

The Application Process: Next Steps After Placing a Holding Deposit
Once you've placed a holding deposit, the rental application process kicks into
gear. Here's what you can expect during this crucial stage and how it fits into
the overall letting process.
It's likely the letting agent or landlord will ask for you to fill in an
application form to support your application. If you need help with this, please
ask your Support Worker, Housing Advisor or the Private Renting Team.
The Application Process

1

Reference Checks
The landlord or letting agent will conduct reference checks to verify your
employment, income, and rental history. They may contact your employer, previous
landlords, and request bank statements or proof of income.

2

Credit Checks
A credit check may be carried out to assess your financial reliability and
ability to pay rent on time.

3

Right to Rent Checks
The landlord or letting agent will verify your legal right to rent a property in
the UK by checking your identification and immigration status.

4

Tenancy Agreement
If your application is successful, the landlord or letting agent will provide
you with a tenancy agreement outlining the terms and conditions of your rental.
Read this carefully and seek clarification on any points you're unsure about.

5

Security Deposit
You'll be required to pay a security deposit, which legally cannot be higher
than five weeks' rent. This deposit protects the landlord against any damages or
unpaid rent during your tenancy and it should be placed in a Deposit Protection
Scheme or Local Authority Bond Scheme.

6

Move-in Date
Once the tenancy agreement is signed and the security deposit is paid, you'll be
given a move-in date and the keys to your new home.
Advice for the Application Process
Provide accurate and timely information for reference checks to avoid delays in
the application process.
Review the tenancy agreement thoroughly and ask questions if anything is
unclear. Ensure you understand your rights and responsibilities as a tenant.
Confirm that your security deposit will be protected in a government-approved
tenancy deposit scheme, as required by law.
Schedule a condition report or inventory check when you move in to document the
property's state and avoid disputes later.

Understanding Tenancy Agreements
When renting a private property, it's crucial to understand the tenancy
agreement you'll be signing. A tenancy agreement is a legal contract that
outlines the rights and responsibilities of both the tenant and the landlord. It
will specify important details such as the length of the tenancy, the amount of
rent, and any rules or restrictions that apply.
Understanding the tenancy agreement before signing it is essential. Look for
clauses regarding rent increases, the handling of deposits, restrictions on
property modifications, and the landlord's obligations to maintain the property.
Understanding these terms will help you make an informed decision and avoid
potential conflicts or issues down the line.
Understand the length of the tenancy and any break clauses.
Familiarise yourself with the rent amount, payment schedule, and any potential
increases.
Review the deposit requirements, including the amount and the process for its
return at the end of the tenancy.
Clarify the landlord's responsibilities for emergencies, repairs and
maintenance, as well as your obligations as a tenant.
Ensure you understand any restrictions on property modifications, pet ownership,
or subletting.
Discuss and negotiate any terms you're unsure about or feel need to be adjusted.
By properly understanding the tenancy agreement, you can enter into a rental
agreement with confidence, knowing your rights and responsibilities as a tenant.
This will help you avoid potential misunderstandings and ensure a smooth
tenancy.

Support to Access Private Rented Accommodation
Renting a property in the private sector can be financially challenging,
especially when it comes to upfront costs like rent in advance, deposits and
getting what you need to settle in. However, there is support available to help
you navigate this process and access the funds you need to secure your rental
home.
Rent in Advance Loans
Bristol City Council's Private Renting Team offers interest-free loans to help
with rent in advance payments. These loans can cover up to six month's rent and
are repayable over an agreed period. To be eligible, you must be referred by a
Housing Advisor and meet certain criteria.
Deposit Loans
The Private Renting Team also provides deposit loans to assist with the upfront
cost of a security deposit. These loans are interest-free and cover up to five
weeks' rent. Similar to rent in advance loans, deposit loans are repayable over
an agreed period and are subject to eligibility criteria.
In order to access financial support, you will need to have created a membership
with Great Western Credit Union before. To do so, please visit the link below
and apply for an Easy Saver account.

bristolcreditunion

Easy Saver | Great Western Credit Union

GWCU's Easy Saver account makes it easy to put your spare money aside for the
things that make life better.


How to Request Support from the Private Renting Team
As long as you have been referred and accepted onto Bristol City Council's
Private Renting Scheme, you can contact the team for support with your tenancy
application, including the rent in advance and deposit. In order to access
support, email the information below to Private.Renting@bristol.gov.uk. A member
of the team will be in touch as soon as possible to discuss the tenancy and the
next steps. We may ask for up to date financial information like bank
statements, wages slips or an income and expenditure form, so please have these
to hand.
Your Name

Your Contact Number

Your Email Address

Landlord/Agent Name

Landlord/Agent Address

Landlord/Agent Contact Number

Landlord/Agent Email

Tenancy Address

Deposit Required

Rent in Advance Required

Monthly Rent

Are bills included?

Proposed Move in Date



Support Available for Settling In
Moving into a new home is an exciting milestone, but it can also be
overwhelming, especially when it comes to furnishing your space. The costs of
furniture, appliances, and household essentials can quickly add up, making it
challenging to create a comfortable living environment. However, there are
numerous organizations, charities, and initiatives in Bristol that can help you
access affordable or free furniture and appliances, ensuring that you have the
essential items you need to start this new chapter of your life.
The links below are a list of resources for finding free or low-cost furniture
in Bristol. Remember, it's always worth reaching out to family, friends and your
local community first to see what support they might be able to help you with.

www.freecycle.org

Freecycle: Front Door

The Freecycle Network is a private, non-profit organization. TFN coordinates a
worldwide network of "gifting" groups to divert reusable goods from landfills.



en-gb.facebook.com

Facebook Marketplace

Buy or sell new and used items easily on Facebook Marketplace, locally or from
businesses. Find great deals on new items delivered from shops to your door.



sofa-project

SOFA Project

Two shops in Bristol that offer good quality furniture at affordable prices,
including fridges, freezers, sofas, and beds.



grants-search.turn2us.org.uk

Turn2us Grants Search

A website with a grant search function that may offer support for getting
furniture and other items, often without needing to be paid back.



Bristol Charities

Bristol Charities

Offers grants for furniture and white goods, but you need to be referred by a
professional body such as a Citizens Advice worker or health and social care
professional.



Emmaus Bristol

Emmaus | Homelessness Charity in Bristol

Helping people out of homelessness and poverty by providing a home, support,
training and work experience.



British Heart Foundation

The British Heart Foundation

Stores located throughout the city that offer cheap furniture and may provide
delivery.



Bristol City Council

Local crisis and prevention fund

Get help if you can't afford the basics like food, gas, electricity or household
goods. The LCPF can offer an award for furniture and white goods once every 2
years.



Bristol Waste Company

Reuse Shops

Shops at Avonmouth and Hartcliffe Recycling Centres that sell low-cost goods,
including furniture, diverted from the waste stream.



Moving-In Checklist: Setting Up Your New Home
Inspect the property
Walk through the property with the landlord or letting agent

Note any existing damages or issues

Take photos for your records

Sign the inventory
Review the inventory report carefully

Ensure it accurately reflects the condition of the property

Sign and date the inventory, keeping a copy for yourself

Organise Rental Payments
Set up a standing order for your full rent payment to ensure payments are made
on time and in full

If you are in receipt of benefits, update your Universal Credit journal with
your new address and tenancy details

Set up utilities
Contact utility providers (electricity, gas, water) to set up accounts in your
name

Provide meter readings to ensure accurate billing and take photos of the meters

Update your address
Notify relevant parties of your new address (bank, employer, DVLA, etc.)

Arrange for mail redirection from your previous address if necessary

Arrange council tax
Contact the local council to set up council tax payments

Apply for any applicable discounts or exemptions

Set up internet and TV
Research and compare internet and TV providers and set up payment for Licence
Fee

Choose a package that suits your needs and budget

Schedule installation and set-up

Organise cleaning
Deep clean the property before fully unpacking

Focus on kitchens, bathrooms, and high-traffic areas

Consider asking friends and family for help service if needed

Unpack and organise
Prioritise essential items (bedding, toiletries, kitchen essentials)

Unpack room by room, starting with the most frequently used spaces

Dispose of packing materials responsibly

Locate important information
Find the main stopcock for water and the fuse box for electricity

Identify the location of gas and electricity meters

Locate the smoke and carbon monoxide detectors, testing them if possible

Introduce yourself to neighbours
Say hello to your new neighbours

Build positive relationships within the community

Consider joining local groups or organisations to meet new people

Review the tenancy agreement
Familiarise yourself with the terms and conditions of your tenancy

Note any specific requirements or restrictions

Clarify any questions with your landlord or letting agent including who to
contact for repairs and emergencies

Prioritise safety and security
Ensure all windows and doors lock securely

Consider purchasing renters insurance to protect your belongings

Familiarise yourself with the building's fire safety procedures and evacuation
routes


Maintaining Your Tenancy
Once you've secured a private rental property, it's crucial to maintain your
tenancy and avoid the risk of eviction. Here are some key tips to help you stay
in your home:
Pay your rent on time - Ensure you make your rental payments by the due date
each month. Late or missed payments can lead to eviction proceedings, so set up
direct debits or standing orders to automate the process.

Update Universal Credit Journal - Make sure you report a change of circumstances
on Universal Credit Journal with your new address, rental amount and landlord's
details. You will also need to provide your Tenancy Agreement and a utility bill
or supporting letter from your landlord.

Keep the property well-maintained - Carry out regular cleaning and minor repairs
to prevent damage. Notify your landlord promptly of any major issues that
require their attention. This demonstrates you are a responsible tenant.

Communicate with your landlord - If you're facing financial difficulties or
personal challenges that may impact your tenancy, be upfront with your landlord.
Many are willing to work with you to find a solution, rather than resort to
eviction.

Understand your rights - Familiarise yourself with tenancy laws and your rights
as a tenant. This will help you identify and address any unlawful actions by
your landlord.

Seek support if needed - If you're struggling to maintain your tenancy, reach
out to local housing advice services or charities for guidance. They can provide
valuable assistance to help you sustain your home.

By taking a proactive and responsible approach, you can increase your chances of
maintaining a successful and long-term private rental tenancy. Remember, open
communication and a willingness to work together are key to avoiding eviction.

House Sharing: Tips for a Positive Experience
House sharing is an increasingly popular and affordable housing option in
Bristol, particularly for single people. While it may not be everyone's first
choice, house sharing can offer several benefits, such as companionship, shared
living costs, and the opportunity to make new friends.
To help you navigate the world of house sharing and have a positive experience,
here are some key tips to keep in mind:
Respect: Treat your housemates and their belongings with respect. Be considerate
of their privacy, space, and personal items. Always ask before borrowing or
using something that isn't yours.
Communication: Open and honest communication is crucial for a harmonious
household. Discuss expectations, boundaries, and any issues that arise in a calm
and respectful manner.
Cleanliness: Everyone has a role to play in keeping the shared spaces clean and
tidy. Establish a cleaning schedule, including bins and recycling to ensure
everyone contributes equally to household chores.
Finances: Consider setting up a kitty to cover shared expenses like household
essentials, bills, or communal food. Keep accurate records and ensure everyone
contributes fairly.
House Rules: Agree upon a set of house rules that cover topics such as guests,
noise levels, bathroom usage, and kitchen etiquette. Having clear guidelines can
help prevent misunderstandings and conflicts.
Personal Space: Respect each other's personal space and boundaries. Be mindful
of noise levels, especially during late hours, and avoid invading your
housemates' privacy.
Conflict Resolution: If conflicts arise, address them calmly and openly. Listen
to each other's perspectives and work together to find a solution. If necessary,
seek mediation from a neutral party or your landlord.
Socialise: While you may not become best friends with your housemates, making an
effort to socialize and build positive relationships can greatly enhance your
living experience.
Maintenance and Repairs: If you notice any maintenance issues or damages in the
property, inform your landlord or letting agency. Don't attempt to fix things
yourself unless you have the necessary skills and permission.
Remember, house sharing is about compromise, communication, and consideration.
By following these tips and maintaining a respectful and positive attitude, you
can create a comfortable and enjoyable living environment for yourself and your
housemates.

Getting Support from The Private Renting Team
To access support from The Private Renting Team, you will need to have been
referred by your Housing Advisor or Support Worker and accepted onto the Private
Renting Scheme.
If you have not been referred but you have an open homelessness application with
Bristol City Council, you will need to speak to your Housing Advisor or your
Support Worker and request that they refer you. Please note, in order for them
to do so, you will need to have provided them with the documents below:
ID for all adults on the application
Bank statements for each account for all adults on the application for the
previous three months
A completed income and expenditure form
If you have not started a homelessness application yet, we advise that you refer
to our website on how to access support if you are homeless or at risk of
becoming homeless, where you can find more information on how to open an
homelessness application.

www.bristol.gov.uk

Bristol City Council

Registering for Homelessness Support


Please note that if you do not have a local connection to Bristol or are not
homeless or at risk of homelessness we may not be able to assist you. For more
information on what is deemed as a local connection, please visit here .

If you have any queries about anything in this guide, please feel free to
contact the team on:
Private.Renting@bristol.gov.uk