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Submitted URL: https://informed.nintex.com/api/mailings/click/PMRGSZBCHIZTMMJYGM2TGLBCOVZGYIR2EJUHI5DQOM5C6L3XO53S43TJNZ2GK6BOMNXW2L3CNRXWO...
Effective URL: https://www.nintex.com/blog/how-automation-in-hot-desk-management-enables-your-hybrid-work-strategy/?utm_campaign=0522_...
Submission: On July 01 via api from SG — Scanned from DE
Effective URL: https://www.nintex.com/blog/how-automation-in-hot-desk-management-enables-your-hybrid-work-strategy/?utm_campaign=0522_...
Submission: On July 01 via api from SG — Scanned from DE
Form analysis 3 forms found in the DOM
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<option value="Germany">Germany </option>
<option value="Japan">Japan </option>
<option value="France">France </option>
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<option value="Afghanistan">Afghanistan </option>
<option value="Aland Islands">Aland Islands </option>
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<option value="Benin">Benin </option>
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<option value="Bhutan">Bhutan </option>
<option value="Bolivia, Plurinational State of">Bolivia, Plurinational State of </option>
<option value="Bonaire, Sint Eustatius and Saba">Bonaire, Sint Eustatius and Saba </option>
<option value="Bosnia and Herzegovina">Bosnia and Herzegovina </option>
<option value="Botswana">Botswana </option>
<option value="Brazil">Brazil </option>
<option value="British Indian Ocean Territory">British Indian Ocean Territory </option>
<option value="Brunei Darussalam">Brunei Darussalam </option>
<option value="Bulgaria">Bulgaria </option>
<option value="Burkina Faso">Burkina Faso </option>
<option value="Burundi">Burundi </option>
<option value="Cambodia">Cambodia </option>
<option value="Cameroon">Cameroon </option>
<option value="Canary Islands">Canary Islands </option>
<option value="Cape Verde">Cape Verde </option>
<option value="Cayman Islands">Cayman Islands </option>
<option value="Central African Republic">Central African Republic </option>
<option value="Chad">Chad </option>
<option value="Chile">Chile </option>
<option value="China">China </option>
<option value="Colombia">Colombia </option>
<option value="Comoros">Comoros </option>
<option value="Congo">Congo </option>
<option value="Congo, the Democration republic of the">Congo, the Democration republic of the </option>
<option value="Cook Islands">Cook Islands </option>
<option value="Costa Rica">Costa Rica </option>
<option value="Cote d'Ivoire">Cote d'Ivoire </option>
<option value="Croatia">Croatia </option>
<option value="Curaçao">Curaçao </option>
<option value="Cyprus">Cyprus </option>
<option value="Czech Republic">Czech Republic </option>
<option value="Denmark">Denmark </option>
<option value="Djibouti">Djibouti </option>
<option value="Dominica">Dominica </option>
<option value="Dominican Republic">Dominican Republic </option>
<option value="Ecuador">Ecuador </option>
<option value="Egypt">Egypt </option>
<option value="El Salvador">El Salvador </option>
<option value="Equatorial Guinea">Equatorial Guinea </option>
<option value="Eritrea">Eritrea </option>
<option value="Estonia">Estonia </option>
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<option value="Falkland Islands (Malvinas)">Falkland Islands (Malvinas) </option>
<option value="Faroe Islands">Faroe Islands </option>
<option value="Fiji">Fiji </option>
<option value="Finland">Finland </option>
<option value="French Guiana">French Guiana </option>
<option value="French Polynesia">French Polynesia </option>
<option value="French Southern Territories">French Southern Territories </option>
<option value="Gabon">Gabon </option>
<option value="Gambia">Gambia </option>
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<option value="Ghana">Ghana </option>
<option value="Gibraltar">Gibraltar </option>
<option value="Greece">Greece </option>
<option value="Greenland">Greenland </option>
<option value="Grenada">Grenada </option>
<option value="Guadeloupe">Guadeloupe </option>
<option value="Guam">Guam </option>
<option value="Guatemala">Guatemala </option>
<option value="Guernsey">Guernsey </option>
<option value="Guinea">Guinea </option>
<option value="Guinea-Bissau">Guinea-Bissau </option>
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<option value="Haiti">Haiti </option>
<option value="Holy See (Vatican City State)">Holy See (Vatican City State) </option>
<option value="Honduras">Honduras </option>
<option value="Hong Kong">Hong Kong </option>
<option value="Hungary">Hungary </option>
<option value="Iceland">Iceland </option>
<option value="India">India </option>
<option value="Indonesia">Indonesia </option>
<option value="Iraq">Iraq </option>
<option value="Ireland">Ireland </option>
<option value="Isle of Man">Isle of Man </option>
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<option value="Italy">Italy </option>
<option value="Jamaica">Jamaica </option>
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<option value="Jordan">Jordan </option>
<option value="Kazakhstan">Kazakhstan </option>
<option value="Kenya">Kenya </option>
<option value="Kiribati">Kiribati </option>
<option value="Korea, Republic of">Korea, Republic of </option>
<option value="Kosovo">Kosovo </option>
<option value="Kuwait">Kuwait </option>
<option value="Kyrgyzstan">Kyrgyzstan </option>
<option value="Lao People's Democratic Republic">Lao People's Democratic Republic </option>
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<option value="Lebanon">Lebanon </option>
<option value="Lesotho">Lesotho </option>
<option value="Liberia">Liberia </option>
<option value="Libyan Arab Jamahiriya">Libyan Arab Jamahiriya </option>
<option value="Liechtenstein">Liechtenstein </option>
<option value="Lithuania">Lithuania </option>
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<option value="Madagascar">Madagascar </option>
<option value="Malawi">Malawi </option>
<option value="Malaysia">Malaysia </option>
<option value="Maldives">Maldives </option>
<option value="Mali">Mali </option>
<option value="Malta">Malta </option>
<option value="Marshall Islands, Republic of the">Marshall Islands, Republic of the </option>
<option value="Martinique">Martinique </option>
<option value="Mauritania">Mauritania </option>
<option value="Mauritius">Mauritius </option>
<option value="Mayotte">Mayotte </option>
<option value="Mexico">Mexico </option>
<option value="Midway Islands">Midway Islands </option>
<option value="Moldova, Republic of">Moldova, Republic of </option>
<option value="Monaco">Monaco </option>
<option value="Mongolia">Mongolia </option>
<option value="Montenegro">Montenegro </option>
<option value="Montserrat">Montserrat </option>
<option value="Morocco">Morocco </option>
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<option value="Myanmar">Myanmar </option>
<option value="Namibia">Namibia </option>
<option value="Nepal">Nepal </option>
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<option value="New Zealand">New Zealand </option>
<option value="Nicaragua">Nicaragua </option>
<option value="Niger">Niger </option>
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<option value="Niue">Niue </option>
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<option value="Oman">Oman </option>
<option value="Pakistan">Pakistan </option>
<option value="Palau, the Republic of">Palau, the Republic of </option>
<option value="Palestinian Territory, Occupied">Palestinian Territory, Occupied </option>
<option value="Panama">Panama </option>
<option value="Papua New Guinea">Papua New Guinea </option>
<option value="Paraguay">Paraguay </option>
<option value="Peru">Peru </option>
<option value="Philippines">Philippines </option>
<option value="Pitcairn">Pitcairn </option>
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<option value="Puerto Rico">Puerto Rico </option>
<option value="Qatar">Qatar </option>
<option value="Reunion">Reunion </option>
<option value="Romania">Romania </option>
<option value="Russian Federation">Russian Federation </option>
<option value="Rwanda">Rwanda </option>
<option value="Saint Barthélemy">Saint Barthélemy </option>
<option value="Saint Helena, Ascension and Tristan da Cunha">Saint Helena, Ascension and Tristan da Cunha </option>
<option value="Saint Kitts and Nevis">Saint Kitts and Nevis </option>
<option value="Saint Lucia">Saint Lucia </option>
<option value="Saint Martin (French part)">Saint Martin (French part) </option>
<option value="Saint Pierre and Miquelon">Saint Pierre and Miquelon </option>
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<option value="Switzerland">Switzerland </option>
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</form>POST #
<form class="acsb-form" data-acsb-search="form" enctype="multipart/form-data" action="#" method="POST"> <input type="text" tabindex="0" name="acsb_search" autocomplete="off" placeholder="Unclear content? Search in dictionary..."
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</form>Text Content
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HOW AUTOMATION IN HOT DESK MANAGEMENT ENABLES YOUR HYBRID WORK STRATEGY
by Nintex
Posted on July 9, 2021August 6, 2021
Process Tips and Tricks
What are your plans for the hybrid workplace? In the aftermath of the pandemic,
most companies are expecting to introduce some kind of hybrid working policy
that will allow staff to work remotely a couple days per week while coming into
the office the rest of the time. This approach has many benefits, but it also
introduces new challenges – especially when it comes to the way you organize an
office space.
If large numbers of staff are only going to be in your physical offices two or
three days per week, hot desking is a good solution. It means:
* People can come to the office when they want and find seating
* Since some of the workforce will be at home, you can have fewer desks and
spread them out for the purposes of social distancing
* You avoid ‘dead’ space when staff have permanent desks that they are only
using two or three days per week
However, people will want to know that their hot desks have been sanitized and
that they’re in a suitable part of the office. Automation in hot desk management
can help you achieve this.
THE PROBLEM WITH TRADITIONAL HOT DESKING
In the traditional approach to hot desking, employees simply turn up at the
office and sit at any desk that is currently available. Before the pandemic,
this was a reasonable approach. However, it is no longer appropriate:
* People don’t feel safe: 73% of employees expect greater social distancing in
the post-pandemic workplace. If coworkers can simply hot desk wherever they
want, many staff will feel concerned about health risks.
* Staff feel frustrated: One recent survey found that 29% of people had
struggled to find an available desk when their companies had hot desking
policies
* Desks in the wrong place: Choosing a hot desk when you arrive at the office
means that you could end up having to sit in the wrong working environment.
For instance, trying to do focus work in a noisy part of the office is very
difficult.
To overcome these issues, many companies are turning to automation in hot desk
management.
WHAT IS AUTOMATION IN HOT DESK MANAGEMENT?
Automated hot desk management involves the use of software to provide desk
booking systems, as well as collecting occupancy and usage data. You can
purchase desk booking software, but it is also perfectly easy to design your
own.
The benefits of automation in hot desk management:
* Lets people book hot desks in advance
By providing people with a tool to book a short-term desk, they can reserve
their space in the office in advance. This means that they know they will have a
place to be productive where it’s socially distanced and in a location they
would like to be seated. This also saves them time on arrival at the office
since they won’t have to walk around looking for a seat. Another benefit is that
if a desk is reserved, staff can be confident it will be sanitized before each
use.
* Tracks and manages workspace availability
By using automation in hot desk management, you can track data about how office
space is being used. This information can be very valuable, especially as you
continue to develop your hybrid working strategy. It tells you how frequently
people are coming into the office and where the preferred sitting areas are.
This can inform your hybrid working policies and decisions about how much floor
space you actually need.
* Lets teams coordinate for collaboration
One drawback of traditional hot desking is that it is difficult for teams who
need to collaborate to find spaces close to one another. However, with desk
reservation systems, the team coordinator can select a group of desks which are
situated close to one another a few days in advance. That ensures their team
will be able to collaborate easily.
Want to know how Nintex can help you to automate hot desk management?
Request a demo
EXAMPLE: WHAT AUTOMATION IN HOT DESK MANAGEMENT LOOKS LIKE
Ashish is a draughtsman at an architect’s practice. His company has implemented
a hybrid working policy that allows him to work from home two days per week then
hot desk in the office for the other days. Tomorrow he will be at the office,
and he knows that he wants to be seated near one of his coworkers because they
have a building façade project they are working together that requires
collaboration.
He opens up Teams and chats with his colleague to decide where they will sit
tomorrow. He then opens his company’s desk booking app in Microsoft 365 and
selects two desks side by side. He sends a reservation request and the automated
desk management system holds the spaces for him. As a result, no one else can
reserve those two desks, and Ashish knows he will have the space he and his
coworker need to collaborate.
AUTOMATION IN DESK BOOKING WITH NINTEX
Nintex allows you to build an easy-to-use and effective desk booking service
right within your company intranet. Using Nintex Forms, you can design a
solution for automation in hot desk management that is completely customized to
your company and the layout of your offices. It takes just minutes to build the
automated workflow and you can begin offering your teams an effective hot desk
management system while also tracking useful data about office occupancy.
To see how Nintex can help you start automating hot desk management today,
request a demo!
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Nintex Platform in Latin America
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transforming your organization.
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Read full review
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Accessibility Adjustments
Reset Settings Statement Hide Interface
Choose the right accessibility profile for you
OFF ON
Seizure Safe Profile Clear flashes & reduces color
This profile enables epileptic and seizure prone users to browse safely by
eliminating the risk of seizures that result from flashing or blinking
animations and risky color combinations.
OFF ON
Vision Impaired Profile Enhances website's visuals
This profile adjusts the website, so that it is accessible to the majority of
visual impairments such as Degrading Eyesight, Tunnel Vision, Cataract,
Glaucoma, and others.
OFF ON
ADHD Friendly Profile More focus & fewer distractions
This profile significantly reduces distractions, to help people with ADHD and
Neurodevelopmental disorders browse, read, and focus on the essential elements
of the website more easily.
OFF ON
Cognitive Disability Profile Assists with reading & focusing
This profile provides various assistive features to help users with cognitive
disabilities such as Autism, Dyslexia, CVA, and others, to focus on the
essential elements of the website more easily.
OFF ON
Keyboard Navigation (Motor) Use website with the keyboard
This profile enables motor-impaired persons to operate the website using the
keyboard Tab, Shift+Tab, and the Enter keys. Users can also use shortcuts such
as “M” (menus), “H” (headings), “F” (forms), “B” (buttons), and “G” (graphics)
to jump to specific elements.
Note: This profile prompts automatically for keyboard users.
OFF ON
Blind Users (Screen Reader) Optimize website for screen-readers
This profile adjusts the website to be compatible with screen-readers such as
JAWS, NVDA, VoiceOver, and TalkBack. A screen-reader is software that is
installed on the blind user’s computer and smartphone, and websites should
ensure compatibility with it.
Note: This profile prompts automatically to screen-readers.
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Accessibility StatementCompliance status
We firmly believe that the internet should be available and accessible to anyone
and are committed to providing a website that is accessible to the broadest
possible audience, regardless of ability.
To fulfill this, we aim to adhere as strictly as possible to the World Wide Web
Consortium’s (W3C) Web Content Accessibility Guidelines 2.1 (WCAG 2.1) at the AA
level. These guidelines explain how to make web content accessible to people
with a wide array of disabilities. Complying with those guidelines helps us
ensure that the website is accessible to blind people, people with motor
impairments, visual impairment, cognitive disabilities, and more.
This website utilizes various technologies that are meant to make it as
accessible as possible at all times. We utilize an accessibility interface that
allows persons with specific disabilities to adjust the website’s UI (user
interface) and design it to their personal needs.
Additionally, the website utilizes an AI-based application that runs in the
background and optimizes its accessibility level constantly. This application
remediates the website’s HTML, adapts its functionality and behavior for
screen-readers used by blind users, and for keyboard functions used by
individuals with motor impairments.
If you wish to contact the website’s owner please use the website's form
Screen-reader and keyboard navigation
Our website implements the ARIA attributes (Accessible Rich Internet
Applications) technique, alongside various behavioral changes, to ensure blind
users visiting with screen-readers can read, comprehend, and enjoy the website’s
functions. As soon as a user with a screen-reader enters your site, they
immediately receive a prompt to enter the Screen-Reader Profile so they can
browse and operate your site effectively. Here’s how our website covers some of
the most important screen-reader requirements:
1. Screen-reader optimization: we run a process that learns the website’s
components from top to bottom, to ensure ongoing compliance even when
updating the website. In this process, we provide screen-readers with
meaningful data using the ARIA set of attributes. For example, we provide
accurate form labels; descriptions for actionable icons (social media icons,
search icons, cart icons, etc.); validation guidance for form inputs;
element roles such as buttons, menus, modal dialogues (popups), and others.
Additionally, the background process scans all of the website’s images. It
provides an accurate and meaningful image-object-recognition-based
description as an ALT (alternate text) tag for images that are not
described. It will also extract texts embedded within the image using an OCR
(optical character recognition) technology. To turn on screen-reader
adjustments at any time, users need only to press the Alt+1 keyboard
combination. Screen-reader users also get automatic announcements to turn
the Screen-reader mode on as soon as they enter the website.
These adjustments are compatible with popular screen readers such as JAWS,
NVDA, VoiceOver, and TalkBack.
2. Keyboard navigation optimization: The background process also adjusts the
website’s HTML and adds various behaviors using JavaScript code to make the
website operable by the keyboard. This includes the ability to navigate the
website using the Tab and Shift+Tab keys, operate dropdowns with the arrow
keys, close them with Esc, trigger buttons and links using the Enter key,
navigate between radio and checkbox elements using the arrow keys, and fill
them in with the Spacebar or Enter key.
Additionally, keyboard users will find content-skip menus available at any
time by clicking Alt+2, or as the first element of the site while navigating
with the keyboard. The background process also handles triggered popups by
moving the keyboard focus towards them as soon as they appear, not allowing
the focus to drift outside.
Users can also use shortcuts such as “M” (menus), “H” (headings), “F”
(forms), “B” (buttons), and “G” (graphics) to jump to specific elements.
Disability profiles supported on our website
* Epilepsy Safe Profile: this profile enables people with epilepsy to safely
use the website by eliminating the risk of seizures resulting from flashing
or blinking animations and risky color combinations.
* Vision Impaired Profile: this profile adjusts the website so that it is
accessible to the majority of visual impairments such as Degrading Eyesight,
Tunnel Vision, Cataract, Glaucoma, and others.
* Cognitive Disability Profile: this profile provides various assistive
features to help users with cognitive disabilities such as Autism, Dyslexia,
CVA, and others, to focus on the essential elements more easily.
* ADHD Friendly Profile: this profile significantly reduces distractions and
noise to help people with ADHD, and Neurodevelopmental disorders browse,
read, and focus on the essential elements more easily.
* Blind Users Profile (Screen-readers): this profile adjusts the website to be
compatible with screen-readers such as JAWS, NVDA, VoiceOver, and TalkBack. A
screen-reader is installed on the blind user’s computer, and this site is
compatible with it.
* Keyboard Navigation Profile (Motor-Impaired): this profile enables
motor-impaired persons to operate the website using the keyboard Tab,
Shift+Tab, and the Enter keys. Users can also use shortcuts such as “M”
(menus), “H” (headings), “F” (forms), “B” (buttons), and “G” (graphics) to
jump to specific elements.
Additional UI, design, and readability adjustments
1. Font adjustments – users can increase and decrease its size, change its
family (type), adjust the spacing, alignment, line height, and more.
2. Color adjustments – users can select various color contrast profiles such as
light, dark, inverted, and monochrome. Additionally, users can swap color
schemes of titles, texts, and backgrounds with over seven different coloring
options.
3. Animations – epileptic users can stop all running animations with the click
of a button. Animations controlled by the interface include videos, GIFs,
and CSS flashing transitions.
4. Content highlighting – users can choose to emphasize essential elements such
as links and titles. They can also choose to highlight focused or hovered
elements only.
5. Audio muting – users with hearing devices may experience headaches or other
issues due to automatic audio playing. This option lets users mute the
entire website instantly.
6. Cognitive disorders – we utilize a search engine linked to Wikipedia and
Wiktionary, allowing people with cognitive disorders to decipher meanings of
phrases, initials, slang, and others.
7. Additional functions – we allow users to change cursor color and size, use a
printing mode, enable a virtual keyboard, and many other functions.
Assistive technology and browser compatibility
We aim to support as many browsers and assistive technologies as possible, so
our users can choose the best fitting tools for them, with as few limitations as
possible. Therefore, we have worked very hard to be able to support all major
systems that comprise over 95% of the user market share, including Google
Chrome, Mozilla Firefox, Apple Safari, Opera and Microsoft Edge, JAWS, and NVDA
(screen readers), both for Windows and MAC users.
Notes, comments, and feedback
Despite our very best efforts to allow anybody to adjust the website to their
needs, there may still be pages or sections that are not fully accessible, are
in the process of becoming accessible, or are lacking an adequate technological
solution to make them accessible. Still, we are continually improving our
accessibility, adding, updating, improving its options and features, and
developing and adopting new technologies. All this is meant to reach the optimal
level of accessibility following technological advancements. If you wish to
contact the website’s owner, please use the website's form
Hide Accessibility Interface? Please note: If you choose to hide the
accessibility interface, you won't be able to see it anymore, unless you clear
your browsing history and data. Are you sure that you wish to hide the
interface?
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