www.msoutlook.info Open in urlscan Pro
62.129.149.132  Public Scan

Form analysis
1 forms found in the DOM

GET /

<form id="searchform" action="/" method="get"> <input name="s" id="s" type="search" placeholder="Search" value=""> <button type="submit"><i class="fa fa-search"></i></button></form>

Text Content

MSOutlook.info


 * Tips
 * Categories
   * Addins
   * Attachments
   * Calendar
   * Contacts
   * Errors
   * Exchange
   * Images
   * Mail Organizing
   * Outlook.com
   * Searching
   * « All Categories... »
 * Tip Top 20
 * Books
 * Add-ins
 * More
   * Quick Tip Index
   * Random Q&A
   * About




HIDE DETAILS OF ALL OR SOME APPOINTMENTS AND MEETINGS

When co-workers plan a meeting and are looking at free/busy times via the
Schedule Assistant, they can see the details of any appointment if they hover
the mouse pointer over the appointment.

Is there a way to block that?

To prevent co-workers from seeing details via Free/Busy times, you can either
publish your appointment as Private or you can change the permissions on your
Calendar folder.


MARK AN APPOINTMENT AS PRIVATE

If you only want to block certain individual appointments from showing their
contents when someone schedules a meeting with you or opens your Calendar
folder, then you can mark an appointment as private.

To do this, double click on the appointment or meeting to open it in its own
window and choose:

 * Outlook 2003 and previous
   File-> Properties-> Sensitivity: Private
 * Outlook 2007
   In the Options group on the Appointment or Meeting tab, click the “Private”
   button with the lock icon.
 * Outlook 2010, Outlook 2013 and Outlook 2016
   In the Tags group on the Appointment or Meeting tab, click the “Private”
   button with the lock icon.

In Outlook 2003 and previous, all Private items will show with a key icon in the
Calendar:
In Outlook 2007 and later, all Private items will show with a lock icon in the
Calendar:

Note: In Outlook 2010, Outlook 2013 and Outlook 2016, this command is also
available on the Appointment or Meeting tab when you select the item in the
Calendar folder so you won’t have to open the item first via a double click.


CHANGE PERMISSIONS ON YOUR CALENDAR FOLDER

To prevent that any details of your Calendar is exposed via the Schedule
Assistant, you can change the permissions on your Calendar folder. To do this,
set the default permissions for your Calendar to “Free/Busy time”. Currently it
is probably set to “Free/Busy time, subject, location”.

 1. Right click your calendar folder and choose Properties.
 2. Select the Permissions tab.
 3. In the Name list select Default.
 4. Change its Permissions Level to “Free/Busy time”.
 5. Press OK to close the dialog.

Optionally:
Via the “Add…” button, you can add some colleagues or your manager to still
allow them to see some more details. Anyone else would just see your
availability times.


Prevent someone from seeing your whereabouts or hints about any of
your appointments by its subject or location information by setting
the Permission Level for “Default” to Free/Busy time.

Last modified: April 28, 2017

Share on Facebook Share on Twitter Share by e-mail


RELATED CONTENT

 * Hide your Free/Busy information completely
 * Creating Private appointments as a Delegate
 * Make all appointments Private by default
 * Visual difference between Appointments and Meetings in the Calendar
 * Prevent Recurring Meetings or Appointments to be created without an End Date
 * Related Categories: Calendar • Exchange • Interface • Security


Use "4PM76A8" to get a discount when ordering!


   LATEST POSTS

 * Navigation Pane is on the left instead of bottom of the Folder List
 * Where did it go? Disable Hardware Graphics Acceleration
 * Quick Steps; What are they and why should you use them?
 * Creating an Outlook Desktop shortcut in Windows 11
 * Starting Outlook as an Administrator on Windows 11




POPULAR TIPS

 * Outlook can’t send after upgrading to Windows 10
 * Setting the Sent Items folder for IMAP accounts in Outlook 2013 or Outlook
   2016
 * Inbox Repair Tool (scanpst.exe)
 * Do not automatically mark as read
 * Links do not open: This operation has been cancelled due to restrictions
 * More popular tips… »»


TOOL TIPS!

 * Attachment Save
 * CodeTwo Office 365 Migration
 * Mail Merge Toolkit
 * Proxy Manager (send as alias)
 * MAPILab Toolbox
 * DataNumen Outlook Repair




   LATEST POSTS ON HOWTO-OUTLOOK

 * Outlook 2016 / 2019 / 2021 / 365 Update for March 2022
 * Exchange 2019, 2016 and 2013 Security Updates for March 2022
 * Outlook for Microsoft 365 Apps Feature Update for February 2022
 * Partial word, string or wildcard search in Outlook
 * Outlook 2016 / 2019 / 2021 / 365 Update for February 2022




BOOKS


Outlook 2016
Step by Step
by Microsoft

Outlook 2013
Step by Step
by Microsoft



FRIENDS & LINKS

 * @RobertSparnaaij
   Follow me on Twitter.
 * HowTo-Outlook
   My other site with more in-depth How To guides and FAQs.
 * Microsoft Outlook Home Page
   Official site from Microsoft


AWARDS

2004 — 2022

Copyright MSOutlook.info 2007-2022. All rights reserved.
Microsoft and Microsoft logo's are trademarks of Microsoft Corporation.
This website uses cookies to improve your experience. By continuing to use this
site, we'll assume you're ok with this, but you can opt-out if you
wish.AcceptManage & More info