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ADMINISTRATIVE ASSISTANT

This opening expired 8 months ago. Do not try to apply for this job.


OHCHR - OFFICE OF THE HIGH COMMISSIONER FOR HUMAN RIGHTS

Open positions at OHCHR

Bishkek (Kyrgyzstan)
Senior Admin
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Application deadline 8 months ago: Sunday 7 Apr 2024 at 03:59 UTC

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CONTRACT

This is a G-6 contract. This kind of contract is known as General Service and
related categories. It is normally only for nationals. It usually requires 6
years of experience, depending on education.


SALARY

The salary for this job should be more than 1,681 USD.

SALARY FOR A G-6 CONTRACT IN BISHKEK

The salary of a G-6 depends on the duty station. The minimum salary there is
1,681 USD Please note that depending on the location, a higher post adjustment
might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent
based on the location and the type of contract. It may vary depending on the
organization. The recruiter should be able to inform you about the exact salary
range. In case the job description contains another salary information, please
refer to this one.

More about G-6 contracts.



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Details

Org. Setting and Reporting

This position is found in Bishkek, Kyrgyzstan within the Office of the High
Commissioner for Human Rights (OHCHR), Regional Office for Central Asia (ROCA).
The Administrative Assistant will report to the Deputy Regional Representative.

Responsibilities

Within delegated authority, the Administrative Assistant will be responsible for
the following duties: Human Resources Management • Initiates, reviews, processes
and follows-up on actions related to the administration of the ROCA’s human
resource activities, e.g., recruitment of staff and consultants, placement,
promotion, relocation, performance appraisal, job classification reviews,
separation of staff members, training etc., ensuring consistency in the
application of UN rules and procedures. • Responds to enquiries and provides
information and advice to staff regarding their entitlements, administrative
procedures, processes and practices, conditions of service, duties and
responsibilities, and entitlements under the Staff Rules and Regulations. •
Oversees the maintenance of vacancy announcement files and keeps track of status
of vacancy announcements. Reviews and processes personnel actions through
Inspira. • Monitors staffing table and prepare relevant statistical data/charts.
Budget and Finance • Assists in the preparation and review of financial and
human resource proposals/requirements. Consolidates budget/work programme with
respect to Headquarters’ budget, trust funds, grants and procurement. • Monitors
expenditures and compares with approved budget; prepares adjustments as
necessary. • Assists Programme staff and Senior managers in the elaboration of
resource requirements for budget submissions. • Assists in preparation of budget
performance submissions and finalization of budget performance reports,
analyzing variances between approved budgets and actual expenditures. • Prepares
or customizes financial reports from Umoja system generated reports. •
Co-ordinates with other finance and budget staff on related issues during
preparation of budget reports. General Administration • Drafts routine
correspondence to respond to enquiries in respect to relevant administrative,
financial audit, personnel matters. • Coordinates extensively with service units
and liaises frequently with internal team members both at Headquarters and in
the field. • Performs other related administrative duties, as required (e.g.,
operational travel programme; monitoring accounts and payment to vendors and
individual contractors for services; physical space planning; identification of
office technology needs and maintenance of equipment, software and systems;
organizing and coordinating seminars, conferences and translations). • Be
responsible for guiding, training, and supervising the work of more junior
General Service staff. • Assists with the collection and analysis of data as
well as preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making. •
Assists with visualizations and updating information material such as web pages
or brochures. Contract Administration • Assists with day-to-day administration
of contracts between the UN and external contractors for outsourced services. •
Audits the contractors' invoices against the goods and services provided by the
contractor and approved by the UN. • Processes the payment of contractors'
invoices and monitor payments. • Prepares and processes all UN forms and
permissions for contractual and work Unit, Section or Service UN staff,
including: UN grounds passes, property passes, UN parking permits, swipe-card
access and door keys.

Competencies

• Professionalism: Ability to perform a broad range of administrative functions,
e.g., budget/work programme, human resources, database management, etc. Ability
to apply knowledge of various United Nations administrative, financial and human
resources rules and regulations in work situations. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations; commitment to implementing the
goal of gender equality by ensuring the equal participation and full involvement
of women and men in all aspects of work. Able to perform analysis, modelling and
interpretation of data in support of decision-making. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work. • Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings. • Planning & Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority activities
and assignments; adjusts priorities as required; allocates appropriate amount of
time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.

Education

High school diploma or equivalent.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years of experience in administrative services, finance,
accounting, audit human resources or related area is required. The minimum years
of relevant experience is reduced to five (5) for candidates who possess a
first-level university degree or higher. Out of the seven years, a minimum of
one (1) year of experience working on Enterprise Resource Planning (ERP) systems
such as Umoja, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in oral and written English and Russian is
required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will
be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the
availability of the funds. This position is subject to local recruitment
pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for
positions in the General Service and related categories must be authorized to
work for the United Nations in the duty station where the position is located.
Eligible applicants selected from outside the duty station are responsible for
any expenses in connection with their relocation to the duty station. Staff
members subject to local recruitment are not eligible for allowances or benefits
exclusively applicable to international recruitment. At the United Nations, the
paramount consideration in the recruitment and employment of staff is the
necessity of securing the highest standards of efficiency, competence and
integrity, with due regard to geographic diversity. All employment decisions are
made on the basis of qualifications and organizational needs. The United Nations
is committed to creating a diverse and inclusive environment of mutual respect.
The United Nations recruits and employs staff regardless of gender identity,
sexual orientation, race, religious, cultural and ethnic backgrounds or
disabilities. Reasonable accommodation for applicants with disabilities may be
provided to support participation in the recruitment process when requested and
indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity of
securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they
have committed violations of international human rights law, violations of
international humanitarian law, sexual exploitation, sexual abuse, or sexual
harassment, or if there are reasonable grounds to believe that they have been
involved in the commission of any of these acts. The term “sexual exploitation”
means any actual or attempted abuse of a position of vulnerability, differential
power, or trust, for sexual purposes, including, but not limited to, profiting
monetarily, socially or politically from the sexual exploitation of another. The
term “sexual abuse” means the actual or threatened physical intrusion of a
sexual nature, whether by force or under unequal or coercive conditions. The
term “sexual harassment” means any unwelcome conduct of a sexual nature that
might reasonably be expected or be perceived to cause offence or humiliation,
when such conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when the
gravity of the conduct warrants the termination of the perpetrator’s working
relationship. Candidates who have committed crimes other than minor traffic
offences may not be considered for employment. Due regard will be paid to the
importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. The United Nations Secretariat is a non-smoking
environment. Reasonable accommodation may be provided to applicants with
disabilities upon request, to support their participation in the recruitment
process. By accepting a letter of appointment, staff members are subject to the
authority of the Secretary-General, who may assign them to any of the activities
or offices of the United Nations in accordance with staff regulation 1.2 (c).
Further, staff members in the Professional and higher category up to and
including the D-2 level and the Field Service category are normally required to
move periodically to discharge functions in different duty stations under
conditions established in ST/AI/2023/3 on Mobility, as may be amended or
revised. This condition of service applies to all position specific job openings
and does not apply to temporary positions. Applicants are urged to carefully
follow all instructions available in the online recruitment platform, inspira,
and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile
of the inspira account-holder homepage. The evaluation of applicants will be
conducted on the basis of the information submitted in the application according
to the evaluation criteria of the job opening and the applicable internal
legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications
according to the instructions provided in inspira to be considered for the
current job opening. No amendment, addition, deletion, revision or modification
shall be made to applications that have been submitted. Candidates under serious
consideration for selection will be subject to reference checks to verify the
information provided in the application. Job openings advertised on the Careers
Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Added 9 months ago - Updated 8 months ago - Source: careers.un.org


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