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Text Content

 * Client Portals
 * Contact Us
 * 

 * Products
   * * * Alias & Address History Uncover an individual’s past aliases,
         addresses, and more.
       * Automated Criminal Records Access millions of court records in
         real-time with direct-to-source retrieval.
       * Civil Court Records Find insights into an individual's legal history
         beyond their criminal activity.
     * * Continuous Monitoring Manage risk by uncovering the latest criminal
         record activity.
       * Criminal Database Search one of the largest criminal records databases
         in the US.
       * Driver History Dive into motor vehicle records from all 50 states,
         D.C., and Puerto Rico.
     * * 
 * Custom Solutions
   * * * Community Protect your community by identifying potential threats
         upfront.
       * Driver Screening Understand an individual’s driving history and their
         associated risk.
       * Workplace Mitigate workforce risk by vetting candidates with
         comprehensive results.
     * * 
 * About
   * * * Careers Join our awesome team to be part of something bigger.
       * Contact Us Have questions about our solutions? Get in touch with us.
       * FAQ Find answers to your most common questions.
     * * How To Get Started Discover how to connect to our data with our API &
         integration partners.
       * Who We Help Determine if our data is right for you and your company.
       * 
 * Resource Library


 * Products
   * * * Alias & Address History Uncover an individual’s past aliases,
         addresses, and more.
       * Automated Criminal Records Access millions of court records in
         real-time with direct-to-source retrieval.
       * Civil Court Records Find insights into an individual's legal history
         beyond their criminal activity.
     * * Continuous Monitoring Manage risk by uncovering the latest criminal
         record activity.
       * Criminal Database Search one of the largest criminal records databases
         in the US.
       * Driver History Dive into motor vehicle records from all 50 states,
         D.C., and Puerto Rico.
     * * 
 * Custom Solutions
   * * * Community Protect your community by identifying potential threats
         upfront.
       * Driver Screening Understand an individual’s driving history and their
         associated risk.
       * Workplace Mitigate workforce risk by vetting candidates with
         comprehensive results.
     * * 
 * About
   * * * Careers Join our awesome team to be part of something bigger.
       * Contact Us Have questions about our solutions? Get in touch with us.
       * FAQ Find answers to your most common questions.
     * * How To Get Started Discover how to connect to our data with our API &
         integration partners.
       * Who We Help Determine if our data is right for you and your company.
       * 
 * Resource Library

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 * Contact

 * Products
   * Alias & Address History
   * Automated Criminal Records
   * Civil Court Records
   * Continuous Monitoring
   * Criminal Database
   * Driver History
 * Custom Solutions
   * Community
   * Driver Screening
   * Workplace
 * About
   * Careers
   * Contact Us
   * FAQ
   * How To Get Started
   * Who We Help
 * Resource Library

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 * TOPICS:
 * Automation
 * General
 * Workforce Trust & Safety




HOW TO SOLVE 3 COMMON CHALLENGES WITH COURT RECORD SOURCE TRANSPARENCY



By Julia Williams

August 16, 2022

Pulling people data is difficult.  Between knowing where you need to search,
understanding which court records are relevant to the person in question, and
pinpointing the right person in a sea of information, the challenges of
background screenings are very real.

Fortunately, there are now ways to know what court data you’re able to pull via
on-demand court records versus which data you need to send court runners for.

This is all made clear – down to the data points available – by working with
data providers that offer full court record source transparency.

--------------------------------------------------------------------------------


THE 3 BIG CHALLENGES IN ACCESSING PUBLIC CRIMINAL RECORDS

If accessing public criminal data was simple, none of us would be here trying to
find faster, more affordable ways to make it happen. But it’s not easy, and it’s
certainly not always fast.

In fact, there are a lot of common challenges for companies pulling background
data into a comprehensive report.  Let’s take a look at the top three: Dispersed
court records, variable data by jurisdiction, and limited personal identifiable
information (PII) available.


1. DISPERSED COURT RECORDS

Criminal data is scattered across the nation through federal, state, county, and
local courts, making finding the necessary court records related to an
individual difficult.

With 50 states and over 3,000 counties, retrieving these dispersed records can
be quite time consuming and, frankly, a bit of a headache.

It can require running multiple searches across a handful of states in different
courts just to find the records you need – and that’s if they’re available
online!  If they’re not available online, it’s sending court runners to each of
the courthouses in question. Timing and logistics, let alone cost, can be a
nightmare.


2. VARIABLE DATA BY COURT AND JURISDICTION

The challenge of finding complete people data continues as court record data and
available personal identifiable information varies by court and jurisdiction.

That’s right, the availability of PII, such as full name, date of birth (DOB),
birth year, birth month and day, age, or address is totally dependent on the
individual court.

This means if you need to search 5 courts, you could receive 5 different court
record formats that you have to wade through. Or, even worse, after running
those county courts on demand, you may find the results don’t offer the PII you
need, requiring you to still send a court runner or do additional research –
surprise!


3. LIMITED PII AVAILABLE

In case those two challenges haven’t left you questioning why you’re in this
field, there’s one more trend that is making pulling court records even more
challenging – redaction.

A current hot topic is the redactions in court records, making people data
increasingly difficult, as certain case details may be prohibited from public
view. This can involve the removal of PII, causing additional hurdles a
researcher must navigate to confirm that a record matches an individual being
searched.

For example, some states like California and Michigan are creating policies to
prohibit public access to date of birth information. Because of these policies,
retrieving DOB information is becoming much harder.

These various state regulations and redactions just add to the challenge of
retrieving complete, accurate court record data.

--------------------------------------------------------------------------------


WHAT IF YOU KNEW WHAT CRIMINAL RECORD DATA WAS AVAILABLE? 

With all of the challenges to finding the required court data, it can be
difficult for background screeners to select a data vendor and background
screening solution to use. This is especially true when court data source
information is not readily available.

How are users supposed to make confident data buying decisions without having an
understanding of what sources are available or what types of data each search
will return?

The answer is simple: Use data providers that offer source transparency and
insight into what court record details are available from each county. It allows
for more efficient, high-quality searches and avoids unpleasant surprises.


BENEFITS OF COURT RECORD SOURCE TRANSPARENCY

Having visibility into your court record results before you even run a search
comes with huge benefits. You’ll know where to conduct research online versus
with court runners, what court information you’ll receive, and what the cost
will be. These alone offer you the following key benefits:

 * Curate more complete background reports in fewer steps. By understanding what
   details a data provider typically returns, you’ll be able to pull county
   court records with more complete information strategically rather than
   receiving incomplete results and needing to rerun the searches elsewhere.

 * Work with data providers you can trust. If your vendor can’t tell you what
   data sources they are pulling from or what type of data you’ll receive, how
   can you trust the results? Talk to your provider and understand the data
   you’re searching and receiving. You deserve that as a valued customer.
 * Use the Clear Strategy to save time and money: While some jurisdictions may
   offer limited PII, if you know that up front, you can leverage those counties
   to clear names faster and send court runners only where there are relevant
   records to be retrieved.  This can speed up your turnaround time and decrease
   your court research costs.
 * Always find the data you’re looking for. Select data providers and the
   individual jurisdictions to search based on the data you will receive. Want
   to pull records only with more PII? No problem. With upfront visibility into
   the data you receive, you can make informed research decisions.

 

Vendors that provide these source details empower their clients to improve their
daily workflow by truly understanding the searches and sources they are running.
Don’t you deserve that kind of visibility?

--------------------------------------------------------------------------------


GAIN VISIBILITY WITH TESSERA’S COURT RECORD SOURCE TRANSPARENCY

Tessera Data™ values its customers and offers them clarity on the depth of the
information available at the county or court levels. Want to know which search
is best for your particular data needs? Customers can log in and view our
Automated Criminal Tier Maps in the Tessera Client Portal.

This self-service resource provides visibility into the types of court record
details you will receive from each jurisdiction. This includes which ones you
are currently using and court records you are not currently using but that may
be of value to you.

Visit this Tier Map time and time again to understand which searches are best
for your data needs before you even initiate a search.


ADVANTAGES OF AUTOMATED CRIMINAL RECORDS FROM TESSERA

Beyond our belief that you deserve to understand your data and the sources
you’re searching, we also offer many other advantages you’d be hard pressed to
find elsewhere:

 * Faster turnaround time: Use advanced automated technology to obtain court
   data faster than ever before. At Tessera, our customers are able to complete
   background screenings up to 98% faster than traditional court runner methods.
 * Direct access: Elevate your criminal background research with direct access
   to federal, statewide, county court, and sex offender information. You’ll
   gain access to over 5,400 courts with search results available quickly – some
   jurisdictions are available in as little as 5 minutes!
 * Full source transparency: Understand your data. From the courts you’re
   searching to the data you’re receiving, you shouldn’t be in the dark about
   what court data you’ll be receiving and if it fits your needs. You deserve to
   be in the know.
 * Scalable solutions: Tessera has extensive data coverage and customizable,
   scalable solutions. Whether you run a small quantity of searches each month
   or are looking for a data provider that can keep up with your growth, Tessera
   can help.

Get in touch with us to learn more about our Automated Criminal Records. Our
team can walk you through our self-service tools, such as our Tier Map and
Source List to ensure you know the data you’re using to make important trust and
safety decisions.

Contact Us

Related Resources:
see more
The Clear Strategy: Using Automation and Court Runners for Faster Court Data
 * Automation

see more
Understanding the Basics of the Fair Credit Reporting Act
 * General

see more
Case Study: Using a Criminal Database for Private Investigator Success
 * General

see more
The Ultimate Matching Game of Personal Identifiers
 * General
 * Workforce Trust & Safety

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