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3 TEAM OFFSITE BASICS TO KNOW BEFORE YOU START PLANNING

Experiences
May 19
Written By BoomPop Team


PLANNING YOUR NEXT COMPANY OFFSITE OR RETREAT? HERE ARE A FEW TIPS TO ENSURE
THAT THE EXPERIENCE IS EVERYTHING YOUR TEAM IS HOPING FOR.

Whether your team is fully remote, hybrid, or starting to meet again in person,
a company offsite is a great way to build community and deepen social
connections. Offsites can reinvigorate collaborative partnerships between
co-workers and infuse a culture of creativity and fun into your workplace. But
getting there requires a lot of time and effort—so we’re here to help.

Below, you’ll find some basics to keep in mind before you book your first flight
or lock down an agenda. 


CONSIDER PREFERENCES AND INCLUSIVITY WHEN PLANNING

Tailoring your event to your team’s wants and needs is as simple as asking. Of
course, there can be a huge variety of preferences within one group, but
spotting trends and acting accordingly can help. 

For example, if you know there are a number of non-drinkers, it’s probably best
not to host a wine tasting. Instead, you can choose activities that are more
workshop and game-based. By collecting feedback and adjusting to what you find,
you can find a way to accommodate any array of employee preferences. 

Getting a sense of whether your team would rather chill out at a nice restaurant
or head to a scenic trail before booking an event will not only help ensure a
more fun experience, but will show you really care about curating something that
is relevant and accessible to the people on your team. 


PLAN THOROUGHLY AND WELL IN ADVANCE

Logistics can sometimes be the primary element that determines whether your
offsite is memorable for the right reasons. Especially when travel is involved,
its easy for details to get lost, miscommunicated, or simply become overwhelming
for attendees.

Sometimes things simply have to come together at the last minute, but the more
you can avoid rushing, the better. Giving yourself enough time to plan something
effective helps make sure the impact of the event will be as positive as
possible. When thousands of dollars in travel, food, and activities are
involved, it’s important to get the most you can out of an offsite.

Planning thoroughly and giving yourself enough time to hammer out the details
also shows attendees you value their presence and their time, and have deeply
considered the kind of experience they’ll have. That means they’re more likely
to remember the event positively, connect with their team, and enthusiastically
attend future experiences.


REMEMBER YOUR GOALS

With many teams still working remotely, it can be hugely beneficial to carve
time out of the usual routine to get to know colleagues in real life. Even
though remote teams can be highly productive, there’s something to be said for
the way communicating in person helps us to understand one another on a
different level. Clearer communication and healthier team culture is one of the
most significant benefits of offering an in person retreat. 

When choosing an event, ask yourself what your goals are with a team retreat. Do
you want to allot time for group and personal reflection? Allow space for team
members to connect one-on-one? Or simply have some fun together as a group? Just
making time for people to connect without a distinct goal can really serve to
bolster a sense of community and remind employees that they are appreciated.


START PLANNING TODAY

Creating the perfect event doesn’t have to be a nightmare. Our experts can help
at every stage of planning, from finding the perfect venues and activities to
managing relationships with vendors on the day-of. Get started now!

Get started
Employee experienceOffsites and retreats
BoomPop Team

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