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UPDATES FROM THE HR COUNCIL

In this Issue – November 1, 2022

 * Did You Know?
 * What’s Coming Up
 * HRC Meeting – October 18, 2022
 * HRC Planning Calendar
 * Contact Us


DID YOU KNOW?


HUMAN RESOURCES COUNCIL (HRC)

The HRC GCXchange page is now available!

If you have not yet registered, please register by entering your e-mail address
and selecting your department.

If you encounter any issues or have questions about GCXchange, please email
support-soutien@gcx-gce.gc.ca.


APEX

APEX October 2022 Newsletter


CANADA SCHOOL OF PUBLIC SERVICE (CSPS)

 * Moving from Bias to Inclusion (INC123)
   This online self-paced course describes some of the most common unconscious
   biases and how to recognize them in the workplace. Participants will be
   encouraged to reflect on their own biases and the importance of being
   inclusive when making decisions.
 * Workplace Equity, Diversity and Inclusion in Action (INC124)
   This online self-paced course presents an overview of equity, diversity and
   inclusion (EDI) and helps advance the integration of meaningful and impactful
   EDI practices in the workplace. Participants will learn about the key
   characteristics of EDI and how to adopt practices for building and sustaining
   a healthy and inclusive culture at work.
 * Making a Difference in Supporting the Careers of Indigenous Employees
   (IRA144)
   This course provides human resources specialists and managers with concrete
   ways to help facilitate the hiring, retention and advancement of Indigenous
   employees within the public service. Participants will gain an understanding
   of the realities that some Indigenous employees face in the public service,
   and will learn practices that can make a difference in supporting their
   careers.


EMPLOYMENT AND SOCIAL DEVELOPMENT CANADA (ESDC)

Best HR Practices


OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER (OCHRO)

CENTRE ON DIVERSITY AND INCLUSION (CDI)

OCHRO’s submission to the Employment Equity Act Task Force
After numerous engaging and insightful consultations with diverse stakeholder
groups facilitated by the Centre on Diversity and Inclusion, a written
submission has been submitted by the Office of the Chief Human Resources Officer
(OCHRO) to the Employment Equity Act Review Task Force, as it relates to the
core public administration.
This submission, which includes raw data from over 700 employees and employee
networks across the federal public service, addresses the themes set by the task
force as well as barriers in the workplace, and challenges around data.

Questions and comments about OCHRO’s submission to the task force can be sent to
EEDI@tbs-sct.gc.ca.

Self-Identification Modernized Questionnaire
The launch of the Self-ID Questionnaire, previously scheduled for November 21,
2022, has been postponed to 2023. The new launch date will be determined in the
foreseeable future, in consultation with key departmental stakeholders.


OFFICE OF THE PRIVACY COMMISSIONER OF CANADA (OPC)

Consulting with the Office of the Privacy Commissioner’s Government Advisory
Directorate


PUBLIC SERVICE COMMISSION (PSC)

Letter to Heads of HR: Review of the Affirmation of Indigenous Identity in
Appointment Processes (22-07)


RESOURCES OF THE LANGUAGE PORTAL OF CANADA

Writing Tools: Inclusive writing – Guidelines and resources


WHAT’S COMING UP


HRC

 * October 28, 2022 – Special HRC Meeting – Follow-up Discussion on
   Self-Identification for Heads of HR and two (2) guests.
 * November 21, 2022 – HRC SmartShop: Advertising an Appointment Process
   Join us to informally discuss the basic principles and requirements
   surrounding the decision to advertise an appointment process using the Guide
   published by the Public Service Commission of Canada. Scenarios on the topic
   will also be used to encourage discussions. To ensure that the session meets
   the HR community’s learning needs, please submit your questions in the
   official language of your choice by November 15, 2022 via Slido.
   * Register for the French Session – November 21 from 11 am to 12 pm (ET)
   * Register for the English Session – November 21 from 1:30 pm to 2:30 pm (ET)
 * November 29, 2022 – HRC SmartShop: Equipping Employees in a Hybrid
   Environment
   Join us as we explore how various considerations such as Occupational Health
   & Safety, Duty to Accommodate, Accessibility and Material Management play a
   role in equipping employees for a hybrid workforce. To ensure that the
   session meets the HR community’s learning needs, please submit your questions
   in the official language of your choice by November 10, 2022 via Slido.
   * Register for the French Session – November 29 from 10:30 am to 12 pm (ET)
   * Register for the English Session – November 29 from 1:30 pm to 3:00 pm (ET)
 * November 30, 2022 – HR Communities of Practices Hub Meeting


APEX

 * November 2, 2022 – Mental Health and Wellbeing in the Evolving Workplace
 * November 29, 2022 – Preparing for your retirement as an executive
 * December 7 – Making the Leap to the Executive Rank: A Conversation


CSPS

 * November 30, 2022 – Hybrid Workplace Series: Improving Ergonomics in the
   Workplace
 * Other upcoming events


GC ACCESSIBILITY TRAINING AND EVENTS

 * November 24, 2022 – Essentials for GC managers and human resources
   professionals: Best practices in accessibility, workplace adjustments and job
   accommodation (English Session)
 * November 25, 2022 – Essentials for GC managers and human resources
   professionals: Best practices in accessibility, workplace adjustments and job
   accommodation (French Session)
 * December 6, 2022 – Document Accessibility Workshop (English Session)
 * December 7, 2022 – Document Accessibility Workshop (French Session)


HRC MEETING – OCTOBER 18, 2022


ITEM 1: REGISTRATION AND NETWORKING / IN-PERSON HRC KIOSK

Heads of HR had the opportunity to network and benefit from the HRC kiosk
showcasing new HR Tools.


ITEM 2: OPENING REMARKS

Darlène de Gravina, HRC Chair and Assistant Deputy Minister (ADM), HR Services
Branch, Employment and Social Development Canada (ESDC) welcomed attendees and
thanked Heads of HR and presenters for their in-person presence.

The Chair introduced the following newly appointed Heads of HR:

 * Ann Mousseau, Office of the Information Commissioner of Canada
 * Sofia Scichilone, Office of the Privacy Commissioner of Canada

The events, celebrations and commemorations below were highlighted:

 * October is the month of: Cyber Security, German Heritage, Latin American
   Heritage and Healthy Workplaces
 * October 18 – Persons Day in Canada
 * October 19 – Special HRC Meeting, organized in collaboration with OCHRO, to
   pursue the conversation on increasing the minimum official languages
   requirements for bilingual supervisory positions in bilingual regions
 * October 20 – International Conflict Resolution Day
 * October 24-26 – 2022 National Managers’ Community Symposium: Managing in our
   Changing Work Reality
 * Other events organized by the CSPS and APEX (listed in the What’s Coming Up
   section)


ITEM 3: DEPARTMENTAL HYBRID PROFILE EXERCISE

Elizabeth Hardy, Senior Director, Research and Experimentation, Research,
Planning and Renewal (RPR), Office of the Chief Human Resources Officer (OCHRO)
provided a summary of the results on the departmental hybrid profile exercise,
more specifically on position assessment for compatibility with hybrid work
arrangement, types of hybrid work models, real property considerations and
challenges organizations are facing.

In terms of next steps, OCHRO will continue to build the evidence-base through
the Hybrid-in-a-Box government-wide experimentation initiative and other
research activities. A final report is expected in late spring 2023.  The
November 2023 Public Service Employee Survey will also capture insights on
hybrid work models and serve as enterprise-wide check-in on progress. Engagement
activities will continue with the ADM Flex Committee and other interdepartmental
senior management committees.

For more information, please consult the Government of Canada Hybrid Profil
PowerPoint presentation.


ITEM 4: 2023 STAFFING AND NON-PARTISANSHIP SURVEY QUESTIONNAIRE CONSULTATION

Francis Hamel, Director, Data Services and Analysis Directorate, Oversight and
Investigations Sector, Public Service Commission (PSC) provided a brief overview
of the Staffing and Non-Partisanship Survey (SNPS), its purpose and proposed
changes for the 2023 iteration.

Comments were gathered and shared with the PSC towards future implementation.

The survey period will be from February 23 to April 21, 2023. The results are
expected to be released in Fall 2023.

It is important to note that thematic reports based on last year’s results will
soon be published on the staffing and nonpartisanship perceptions of persons
with disabilities, and other employment equity groups.

For more information, please consult the 2023 SNPS Questionnaire Consultation
PowerPoint presentation.


ITEM 5: CLASSIFICATION UPDATE: LEARNING AND ACCREDITATION

Francis Leblanc, A/Manager, Community Enablement and Professionalization,
Organization and Evaluation of Work (OEW), Employee Relations and Total
Compensation (ERTC), OCHRO provided an update on community enablement and
professionalization (CEP); more specifically, the purpose, current state and
needs as well as what can be expected for the future of learning and
accreditation in classification.

Stéphanie Laflamme-Bertrand, Manager, Experimentation and Policy Innovation,
Workforce Organization & Classification, ERTC, OCHRO provided an overview of the
preliminary findings on oversight activities.

From the information collected via the Position Classification Information
System+, OCHRO determined that most challenges could be attributed to the
various internal barriers, the PE generics implementation, and the current job
evaluation tools.

OCHRO will share the Oversight Finding Report with Heads of HR and other
stakeholders as soon as it is finalized. Recommendations on the way forward will
be presented to the HRC Executive Committee. In the interim, quick solutions are
being identified to address barriers and will be implemented as soon as
possible.

For further information, please consult the Learning and Accreditation
PowerPoint presentation or contact Marcel Page, Executive Director, OEW, ERTC,
OCHRO.


ITEM 6: HR COMMUNITY DEVELOPMENT INITIATIVE UPDATE

Nathalie Kachulis, Chair of the HR Community Development Steering Committee, and
Director General, Strategic Business Integration Directorate, Canada Revenue
Agency, provided an update on HR community development activities. Various
initiatives have now been completed such as the:

 * PE Competency Development Framework for Staffing and Labour Relations
 * helloHR Toolbox: informational and developmental resources for all members of
   the HR community
 * Launch of a PE-01 partially qualified pool of candidates
 * Development of learning roadmaps
 * Publishing of quarterly newsletters

Additional initiatives are currently in progress such as the:

 * PE Competency Development Framework – Classification, HR Planning and
   Employment Equity, Diversity and Inclusion
 * Fully assessed pool of Classification Advisors
 * Revised Learning Roadmaps
 * Development of Career Profiles and Success Profiles

For further information, please refer to the HR Community Development Initiative
PowerPoint presentation.


ITEM 7: BREAK – NETWORKING / VIRTUAL AND IN PERSON HRC KIOSK

Attendees were invited to visit the in person and online HRC Kiosk for an
overview of the  PE Development Framework tools for Staffing and Labour
Relations.


ITEM 8: MODERNIZATION OF THE SELF-IDENTIFICATION QUESTIONNAIRE

Sonia Le Bris, Acting Associate Assistant Deputy Minister, People and Culture
(PC), OCHRO was pleased to announce that the launch of the new Self-ID
questionnaire is coming soon. Sonia mentioned that for the project to be a
success, OCHRO will need the contribution of all organizations to promote and
follow up.

Marie-Josée Kabis, Senior Director, Centre for Diversity and Inclusion, PC,
OCHRO, provided an overview of the key changes to the modernized
Self-Identification Questionnaire that are included in Phase 1 and Phase 2.

The questionnaire will be accessible via the TBS Application Portal. All
employees will be required to access the system and self-identify by responding,
at a minimum, to the first question. Current self-identification systems must be
maintained in departments until OCHRO is confident that the data is reliable and
of good quality.

In the coming weeks, OCHRO will share a communications toolkit with
organizations. Heads of HR will be invited to a Demo session on October 28,
2022, for an overview of the new system and to address any outstanding
questions.

For more information, please consult the Self-ID Implementation PowerPoint
presentation. Please note that the Fall 2022 launch has been postponed to a
later date. More information will be shared with key stakeholders in the near
future.


ITEM 9: 2022-2023 EXECUTIVE TALENT MANAGEMENT CYCLE AND INCLUSION STEWARDS
INITIATIVE

Kristine Letendre, Manager, Executive Talent Management Strategies, PC, OCHRO,
presented the approach and timelines for the 2022-23 executive and ADM talent
management. She also highlighted a few proposed changes.

Organizations will need to submit their questionnaires to OCHRO by December 19,
2022. In November, OCHRO plans to provide Deputy Heads with support material,
including new expanded initiatives.

For detailed information, please consult the Proposal for 2022-23 ADM Talent
Management Discussions PowerPoint presentation 

Kristine also provided an overview of the Inclusion Steward initiative to enable
objective and bias-free talent and performance assessments.

To support the implementation of Inclusion Stewards, OCHRO has developed an
implementation guidance package that includes communications, direction and best
practices. This package should be released near the end of November 2023. In the
coming years, OCHRO plans to build a Community of Practice through one of their
GC platforms and connect organizations to share practices and adjust the
approach moving forward.

For further information please consult the Inclusion Stewards Initiative
PowerPoint presentation.


ITEM 10: UPDATE FROM THE CENTRAL AGENCIES

OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER (OCHRO)

EMPLOYEE RELATIONS AND TOTAL COMPENSATION (ERTC)

 * Claudia Zovatto, Executive Director, Governance Engagement Information and
   Reporting, ERTC, OCHRO reminded Heads of HR of the notice sent regarding the
   pension implications when hiring casual workers for a period exceeding 90
   days. To prevent immediate enrolment to the pension and benefits plans,
   separate appointment letters (one for each calendar year) must be issued with
   a minimum break of 7 working days between appointments.
 * Heads of HR were reminded to kindly respond to the September request to
   provide a status report on Public Service Alliance of Canada (PSAC)
   individual grievances related to leave code 699. OCHRO must share information
   promptly with PSAC.
 * An update on collective bargaining was also shared.
 * Claudia referred to the Bulletin that was sent the week of October 10th
   inviting organizations to submit proposals for consideration in the upcoming
   cyclical review of the National Joint Council (NJC) Foreign Service
   Directives. Proposals must be submitted by December 9, 2022, via email to
   the FSD.DSE@tbs-sct.gc.ca mailbox.

PEOPLE AND CULTURE (PC)

 * Jean-Philippe Prost, Executive Director, PC, OCHRO provided the following
   updates:
   * OCHRO is working on a pilot initiative to enable remote workers to travel
     between their home and their designated workplace. They are currently
     engaging with bargaining agents and hope to provide an update on this pilot
     in the next several weeks.
   * OCHRO will soon launch the Review of the Public Servants Disclosure
     Protection Act.
   * The following Governor in Council (GiC) Appointment Opportunity was
     announced: Public Sector Integrity Commissioner of Canada, Office of the
     Public Sector Integrity Commissioner. The process should be completed in
     the summer of 2023.

PUBLIC SERVICE COMMISSION (PSC)

Guillaume Fontaine, A/Director General, Policy and Strategic Direction
Directorate, Policy and Communications, PSC mentioned that the PSC will soon
release the results of the review of the Affirmation of Aboriginal Affiliation
Form (AAAF) in hiring processes. Following consultations, the form will soon be
modified to include updated terminology, additional information on reasons for
completing the form and stronger language on consequences of a false
self-declaration. The revised form entitled “Affirmation of Indigenous Identity
Form” (AIIF) will come into effect on November 1, 2022. Outreach and engagement
activities are ongoing with HR Committees and Indigenous Employee Networks. A
letter to Heads of HR will be shared shortly.


HRC PLANNING CALENDAR

Please see the HRC Planning Calendar for upcoming meeting dates.


CONTACT US

HRCouncil/ConseilRH@tbs-sct.gc.ca

GCXchange Page

GCconnex Page


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[7 October 2022]
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