www.insightsforprofessionals.com Open in urlscan Pro
2606:4700:3032::681c:1256  Public Scan

Submitted URL: https://response.insights-danmark.com/link/q38wr41m8rziqh3mgptf1w1bgczwrk4nxb4sau1djfhwqhtopjro
Effective URL: https://www.insightsforprofessionals.com/en-us/it/telecommunications/keep-teams-collaborating-working-from-home
Submission: On December 11 via manual from GB

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Text Content

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Close submenu (Authors)Authors
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HOW TO KEEP TEAMS COLLABORATING WHEN WORKING FROM HOME

GoToEmpowering remote work and securing business continuity.

Monday, October 26, 2020

To collaborate remotely, the focus is to eliminate the limitations of working
from different locations and develop communication practices that allow team
members to be productive, engaged and maintain work-life balance.

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There are three factors that companies need to consider for remote
collaboration: physical, operational, and affinity.

 1. The physical factor refers to the individuals working in different
    geographical locations and different time zones.
 2. The operational issue arises due to the different team sizes and their skill
    levels.
 3. Affinity relates to the differences of communication style or cultures
    within a team.


ISSUES WITH REMOTE COLLABORATION

Some common areas where remote teams become dysfunctional include staying on
schedule, meeting customer expectations, meeting a planned budget, adhering to
specifications, and maintaining alignment with the goals.

Here are some common issues that make the collaboration ineffective for teams
working remotely:

 * Employees working remotely feel isolated and experience a lack of social
   interaction or getting in contact with other professionals.
 * Remote work affects quality of communication for team members. Certain
   projects need more face-to-face collaboration to move in a fast environment.
   It really gets difficult when team members work in different time zones.
 * Online meetings can be ineffective when people are interrupted if two people
   trying to talk at the same time or there’s a bad internet connection.
 * Productivity reduces when working from home due to ineffective collaboration
   and communication between teams. It measures the output results and the
   overall performance of a team and it’s a challenge for remote teams to keep
   productivity consistent while overcoming inefficient workflows, bad habits
   and routines.
 * The concept of team culture can diminish while working remotely. Since it
   requires rethinking all the conventions including recruiting, employee
   performance, collaboration, career progression, and project management.


HOW CAN REMOTE TEAMS COLLABORATE EFFECTIVELY?

With the proper use of the right tools, telecommuting and virtual collaboration
can become more productive, resulting in higher employee engagement and more
unified communications among the team. So what can you do to help remote teams
collaborate better?  


1. A VIRTUAL OFFICE FOR COMMUNICATION

Typically, a team can communicate through texting, emails, and chat messages.
These methods are only sufficient for simple messages. Therefore, it’s better to
adopt richer communication methods, such as telephone calls or video
conferences, for more complicated messages.

Remote teams need a central platform for communication and collaboration where
they can connect, discuss projects, and leave feedback. This way, individuals
won’t feel isolated and will be able to collaborate more efficiently. Cross
collaboration tools can also help recognize the efforts and achievements of
individuals team members, building strong bonds between members through peer
recognition without taking a lot of time.


2. A SUITABLE TOOL FOR MEETINGS

When multiple employees need to collaborate, it’s better to use a virtual
meeting software than a video chat platform as it will allow users to present
webinars, train employees, conduct online meetings, and collaborate on a
project.


3. A PLATFORM FOR FILE SHARING AND PROJECT MANAGEMENT

Teams collaborating remotely need a file sharing service where they can securely
share, store and access files. Additionally, a good project management system
will help with monitoring progress and organizing tasks effectively.


4. AUTOMATING WHERE POSSIBLE  

Certain tasks can be very repetitive and time-consuming, with little or no
creative input, such as copying and pasting information, or transferring
information from an email to a calendar. Therefore, automating simple tasks can
help to alleviate employee pressure and enable to the business to become more
profitable.


OVERCOMING REMOTE WORKING CHALLENGES

Modern technology enables remote teams to operate efficiently with real-time
information delivery and immediate, reliable, and secure access. It guarantees
stability while securing private data and the exchange of confidential
information. It offers flexibility to automate processes, integrate third-party
apps, and configure and customize workflows.

The concept of remote work is going to prevail in the future as it offers a lot
of benefits. However, it has its challenges and takes real effort to build a
remote team that can work together and collaborate successfully. A lack of human
interaction and an increase in at-home distractions can potentially affect the
productivity of employees.

It is possible to overcome these challenges by encouraging teams to communicate
regularly, reward milestones, and ensure transparent management. With the
correct knowledge and use of the right communication and collaboration tools,
teams can make a difference even when working from home.    





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Empowering remote work and securing business continuity.

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Looking for a product to deliver easy, reliable yet powerful virtual meetings?
How about an affordable yet feature-rich VoIP phone solution to connect your
growing business? Or maybe a single, unified solution together with
state-of-the-art room systems?

The GoTo Collaboration Cloud - featuring solutions for online meetings, voice,
rooms, webinars and training - brings together the easiest, fastest, and most
innovative unified communications and collaboration products.




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